2024 Type III Re_mount Bid Package.pdf

Burke County Emergency Management Agency

Fire 277 Highway 24 South EMS Waynesboro, Georgia 30830

Tel. (706) 554-6651 Fax (706) 554-4660

E-Mail: smathews@burkecounty-ga.gov Providing Professional Response and

Peace Of Mind to Burke County Steve Mathews - Chief

9/26/2023

This is an invitation to bid on re-mounting one (1) Emergency Medical Vehicles Type III, (4X2) to meet the attached specifications. These vehicles will be used by the Burke County Emergency Management Agency.

It is not the intent of these specifications to keep any manufacturer, dealer or vendor from bidding.

All bids should be sealed, identified as an EMS Unit Type III Remount Bid on the envelope and received at the office of the Burke County Commissioners by 4:00 PM on Tuesday, October 10th, 2023.

Deliver or mail sealed bids to the following address:

Burke County Board of Commissioners c/o County Manager P 0 Box 89 Waynesboro, Georgia 30830

Bids will be opened at the Burke County Commission meeting to be held on Tuesday, October 10th, at

6:00 PM.

The attached specification forms must be completed and returned with your bid. The Burke County

Board of Commissioners reserves the right to reject any or all bids.

Any questions concerning the intent of these specifications should be directed to Chief Steve Mathews @

(762) 225-6571.

Respectfully, Steven W. Mathews

Burke County EMA Type III Ambulance Re-Mount Specifications

CHASSIS ADD-ON

Ford E-450 Cut Away, Single Rear Wheel Ford Econoline Trim Level Package 14,050 G.V.W.R.

Two Wheel Drive 158-inch Wheelbase with 100 Inch Cab to Axle

7.3 L EFI V-8 Gasoline Engine

Ambulance Prep Package 47A Electronic Automatic Overdrive Transmission Air Conditioner Manual Trailer Tow Mirrors Power Steering Power Windows / Door Locks Cruise Control Chrome Front Bumper AM / FM / CD OEM Stereo Radio with Digital Clock Gauge Package: Fuel Level, Water Temperature, Oil Pressure Front Stabilizer Bar LT225 / 75R x 16 BSW All Season Tires Four Wheel Anti-Lock Brake System Aft-Axle 40 Gallon Capacity Fuel Tank Black Mat Floor Covering Dual Captain’s Chairs

UPGRADED ALTENATOR

An upgraded aftermarket 12V 360-amp alternator shall be installed by the upfitter on the chassis.

MUD FLAPS

Anti-sail style mud flaps shall be installed behind the rear wheels.

RUNNING BOARDS

Aluminum “NFPA” rated diamond treadplate with reinforced mounting.

WHEEL INSERTS

Phoenix stainless steel wheel inserts. Ford QVM compliant over-lug nut installation.

BACKUP CAMERA

A Provision backup camera with 7” monitor shall be installed on the windshield to allow additional room on the console.

CHASSIS MODIFICATIONS

FUEL FILLER NECK MODIFICATIONS

The chassis fuel tank filler neck shall be modified to fit the modular body. There shall be supplied new fuel filler hoses and plumbing.

All fuel filler neck modifications shall be performed per chassis manufacturer requirements.

EXHAUST MODIFICATIONS

The chassis OEM tail pipe shall be extended to behind the dual rear wheels.

The exhaust modifications shall be on the curb side.

BASE REMOUNT

MODULE DISMOUNT / INSPECTION / REMOUNT

The modular body and all subsystems including wiring harnesses and air conditioner / heater hoses shall be disconnected.

The modular body shall then be lifted and removed from the original cab chassis. A full inspection of the under structure shall be performed. The inspection shall consist of checking all exposed structures and framing for cracks, corrosion, or excessive wear. All questionable area shall be treated with a dye specially manufactured to penetrate the area and expose any cracks. All defects shall be repaired to a like new condition. There shall be provided a written check list documenting the inspection and repair process.

After a full inspection from the paint process, the module body will be transported to the chassis remounting area. The module shall then be mounted on a new chassis. This procedure shall utilize chassis manufacturer OEM rubber spacers between the module frame and the chassis frame.

A non-electrolytic rubber boot between the cab and module shall be installed to serve as an interface to eliminate air and water leaks. The boot shall be constructed of heavy, weatherproof material and shall be attached using stainless steel bolts and components.

The module body shall be squarely mounted on the new chassis and shall conform to all chassis manufacturer requirements.

PAINT

MODULAR EXTERIOR PAINT PREPARATION

After the module has been dismounted and passed the inspection and repair procedures, it shall be mounted on a roll-around platform to enter the paint preparation stage.

Prior to repainting the module, all hardware, lights, door handles, stone guards, skirt rails, kick panels, diamond plate, etc. shall be removed. All module doors shall also be removed to be painted separate from the module body.

After all hardware is removed, the module shall be fully inspected as to any minor body damage or electrolysis / corrosion damage. All body damages are to be professionally repaired and brought back to a like new condition. Any electrolysis / corrosion damage shall be treated to prevent deterioration.

The module surfaces shall than be chemically treated and the surfaces sanded and prepared for repainted per paint manufacturers specifications. The complete module body and module doors shall then be repainted to meet industry standards.

Additionally, all exterior storage compartments shall be striped of rubber seals, then sanded, prepped, and refinished with a Scorpion coating.

All painting is to be done “in house” as per paint manufacturer’s instruction and guidelines and shall be painted by a certified paint technician.

Vehicle will be painted white over red to match original vehicle.

NEW EXTERIOR BODY TRIM

STONE GUARDS

There shall be provided four (4) each stone guards mounted on each exterior corner. The stone guards shall be fabricated using new aluminum diamond plate and shall conform to the module corner post.

The stone guards shall be attached to the module using stainless steel fasteners.

SKIRT / RUB RAILS

There shall be provided full length skirt / rub rails mounted on each side of the module. The skirt / rub rails shall be fabricated using new aluminum channel with reflective red/white conspicuity tape. The skirt / rub rail shall be attached to the module using stainless steel fasteners.

REAR KICK PANEL

There shall be provided a new rear kick panel. The kick panel shall be the full width of the rear compartment doors and the full height from the bottom of the doors to the bottom of the module body.

The rear kick panel shall be fabricated using new aluminum diamond plate and attached to the module using stainless steel fasteners.

REAR STEP BUMPER

The rear step bumper frame shall be inspected as to any defects and refurbished if necessary to a like new condition.

All aluminum diamond plate bumper tips and the grip strut insert shall be replaced. The rear step bumper shall be bolted to the chassis frame rails using steel outriggers and stainless-steel bolts.

FENDERETTES

New stainless-steel fenderettes shall be installed over the rear wheels.

ELECTRICAL SYSTEM

CAB CONSOLE

There shall be provided a new console in the cab area. The console shall house a new front switch panel and existing siren. The console shall be constructed from wood and be scorpion coated black. A timer bypass switch shall be installed on the lower driver side of the console.

The switch panel shall incorporate new rocker style switches, door and compartment indicator lights, volt, and amp gauges.

Layout of cab console shall be determined by chassis layout and customer requirements. Exact style and location of cab console shall be determined during the Pre-Construction Conference.

12 VOLT POWER PANEL

There shall be performed a complete operational check of the current 12-volt electrical system. The system shall be upgraded to meet all current needs and requirements.

All circuit breakers, relays, solenoids, etc. on the power distribution panel that are not operating properly shall be replaced with new components.

Upon completion, the 12-volt power panel and system shall be 100% operable.

NEW CAB CHASSIS WIRING

There shall be provided a new under hood harness and new battery cables.

The harness shall be built with new power wiring conforming to SAE requirements and chassis manufacturer guidelines. All wiring shall be color coded, and function labeled for ease of troubleshooting.

All wiring shall be routed in a high-temperature loom with a minimum rating of 300° Fahrenheit.

Additionally, all wiring shall be accessible and shall be secured to the body or frame using insulated metal clamps.

NEW FRONT SWITCH PANELS

The existing switch panels in the cab and Action Area shall be replaced with new panels. Panels will have new rocker style switches with switch identification labels. The front switch panel will include a Battery On indicator light, door open lights an low voltage warning light and buzzer.

NEW SIREN SPEAKERS

There shall be provided two (2) new 100-watt siren speakers. The speakers shall be mounted one (1) on each side of the chassis front bumper.

NEW FRONT GRILLE LIGHTS

Two (2) new Whelen 700 LED lights shall be installed in the OEM grille. Lights shall have chrome trim flanges or cast aluminum housings. Lens colors to be clear.

DOOR SWITCHES

All existing door switches shall be replaced with new switches.

CURRENT MODULE WARNING LIGHT SYSTEM

The current module warning light system shall be completely checked and serviced. Any lights or bulbs found defective are to be replaced with new components.

Lightbar to be replaced with a “light wall” consisting of 7 LED fixtures in a red-white-red-white-red-white-red pattern and set to flash in a “strobe-like” fashion. Pattern must be field changeable.

All exterior lenses in the module warning light system shall be replaced with new lenses, to include all warning lights, all scene lights, all taillights, and all ICC marker lights.

Exact quantity and models to be specified

NEW REAR BACKUP ALERT

There shall be provided a new rear backup alert with a minimum of 97 dB.

The backup alert shall activate anytime the vehicle is placed in reverse.

EXTERIOR COMPARTMENTS

NEW WEATHER STRIPPING / DOOR SEALS

All weather stripping and door seals shall be replaced with new rubber or equivalent seal.

All old material shall be completely removed to allow proper installation and seal.

EXTERIOR COMPARTMENT DOORS

All exterior doors shall be removed prior to repainting the module. Each door shall be inspected for condition and repaired or replaced as necessary.

Upon reinstallation, the doors shall be checks for alignment and ease of closure. All door latches and hardware are to be lubricated to insure proper operation. Any latch or lock not functioning properly shall be replaced.

Additionally, any patient entry door window(s) or sliding side window(s) shall be repaired or replaced if damaged.

INTERIOR PATIENT COMPARTMENT

NEW FLOOR COVERING

There shall be provided a new, heavy duty commercial grade vinyl floor covering the interior patient compartment. The floor covering shall be installed and rolled up the side walls approximately four (4) inches.

Before the new floor covering is installed, the old floor covering shall be completely removed, and the sub floor shall be inspected for any damage. Sub floor shall be repaired or replaced as necessary.

The new floor covering shall be Lonplate II, color number 424. Because of resiliency and design of this style floor covering, NO EXCEPTIONS are allowed.

PATIENT COMPARTMENT CABINETS

All interior patient compartment cabinets shall be check for problems and defects.

Included in the checklist is ensuring that the mounting hardware is properly tightened and that shelves are secure.

Additionally, any missing trim and rusted or missing screws are to be replaced.

SEAT BELTS

All patient compartment seat belt mounts are to be inspected for proper stability and wear.

All defective seat belts shall be replaced with new equipment.

PLEXIGLAS

All Plexiglas and sliding tracks in the interior patient compartment shall be inspected for proper operation.

All broken or defective sliding windows are to be replaced with new Plexiglas.

Upon request by the Department, all sliding windows can be replaced with new Plexiglas.

NEW DOOR SWITCHES

All defective exterior door switches shall be replaced with new switches.

NEW INTERIOR DOME LIGHTS

Each interior patient compartment dome light shall be checked for proper operation. All patient compartment dome lights shall be replaced with new components.

Halogen fixtures to be replaced with LED

Exact quantity to be specified.

NEW SWITCHES ON REAR CONTROL PANEL

There shall be provided new rocker style switches on the rear control panel.

Additionally, all function labels shall be replaced with new labels.

STAR OF LIFE DECAL PACKAGE

There shall be provided a complete set of Star of Life decals.

Exact layout of decals shall be determined during the Pre-Construction Conference

HEATING / AIR CONDITIONING SYSTEM

There shall be supplied a new complete Heating / Cooling System. The new system shall interface with the cab chassis heating / cooling system.

The new Heating / Cooling System shall come complete with all new hoses and fittings. The new system shall be thoroughly tested for peak performance.

There shall be supplied in the Vehicle Owner’s Manual, a copy of the testing and certification of the performance of the system.

POWER VENTILATOR

The power ventilator shall be tested to insure proper operation.

The unit shall be repaired or replaced as necessary.

OXYGEN / VACUUM SYSTEMS

OXYGEN SYSTEM

The current piped oxygen system shall be tested to insure proper operation.

Testing shall include a minimum four (4) hour nitrogen leak test. The system including outlets and lines shall be repaired or replaced as necessary.

Documentation concerning the oxygen testing shall be provided in the Vehicle Owner’s Manual.

VACUUM SYSTEM

The current piped vacuum system shall be tested to insure proper operations.

The system, including outlets and piping shall be repaired or replaced as necessary. Documentation concerning the vacuum / suction system shall be provided in the Vehicle Owner’s Manual.

PRE-CONSTRUCTION CONFERENCE

There shall be a required Pre-Construction Conference at the location of the Department before any construction can begin. A representative or dealer of the vendor winning the bid shall attend.

At this meeting, both parties shall again go over the specifications and vehicle to ensure that the Ambulance Refurbishment is done to meet or exceed all requirements.

After this meeting, the representative of the vendor winning the bid shall present the Department a copy of the written work order to be used in production.

PRE-DELIVERY INSPECTION

There shall be a Pre-Delivery inspection trip at the location of the vendor winning the bid.

The Inspection Trip shall consist of members from the Department, who shall inspect the Ambulance to ensure compliance to all specifications.

All meals and lodging during the Pre-Delivery Inspection Trip shall be provided by the vendor winning the bid.

ENGINE BLOCK HEATER

The chassis OEM block heater shall be wired to a 110-volt shoreline adapter.

The shoreline adapter shall be mounted on the modular body and shall come complete with a hard plastic weatherproof cover and shall be at no additional cost to the Department.

Original chassis to be returned with remount.

BURKE COUNTY EMA

BID PROPOSAL PAGE

NAME OF BIDDER:

ADDRESS:

CITY/STATE/ZIP:

TELEPHONE:

PERSON TO CONTACT:

We herewith submit and bid as follows:

CHASSIS MAKE:

MODEL/TYPE:

AMBULANCE BRAND:

F.O.B. POINT:

FIRM DATE OF DELIVERY FOR ONE (1) AMBULANCE REMOUNT FROM TIME

OF BEING AWARDED THE BID:

PRICE COMPLETE FOR ONE (1) AMBULANCE REMOUNT FOB WAYNESBORO, Ga.

BID IS:

AS PER SPECIFICATIONS, TAKING NO EXCEPTIONS

TAKING ONLY THOSE SPECIFICATION EXCEPTIONS LISTED,

ATTACHED AND REFERENCED TO PARAGRAPH NUMBER

SPECIFIED

It is agreed by the undersigned bidder that the signature and submission of this bid represents the bidder’s acceptance of all terms, conditions, and requirements of bid specifications and, if awarded, the bid will represent the agreement between the two parties.

SIGNED: DATE:

NAME PRINTED: TITLE:

NOTE: All variations and/or exceptions must be listed on the attached pages, by page and paragraph number from specifications and explained in detail. Failure to so list exceptions will disqualify the bid.

EXCEPTIONS / CLARIFICATIONS

Each bidder may copy this form, as necessary to sufficiently list all exceptions and variations from specifications (Please list as shown, by page, item number, and check if vendor chooses not to supply, or is unavailable, or describe deviation or substitution in detail. Purchaser will be the sole judge of proposed substitution equivalency and any exceptions in determining the awarding of the bid or denial of the same .

VENDOR NAME:

BIDDING:

EXCEPTION PAGE: of pages

SPECIFICATION PAGE: REFERENCE #

EXPLANATION: