2024 Telluride Resource Recovery Services Bid Documents FINAL 01-19-2024.pdf

INVITATION FOR BIDS

01.19.2024

Resource Recovery Services for Residents, Commercial Entities, and Town Government Facilities

TELLURIDE, COLORADO

Bids Due By 3:00 p.m.

February 2, 2024

Public Works Department

1370 Black Bear Road, P.O. Box 397

Telluride, Colorado 81435

[Bids sent by Email to kguglielmone@telluride-co.gov]

Contents

SECTION 1 INTRODUCTION & OVERVIEW 3

1.1 PURPOSE OF SOLICITATION 3

1.2 BID PROCESS 3

1.3 PRE-BID INFORMATION 3

1.4 SITE EXAMINATION 4

1.5 SUBMISSION DEADLINE 4

1.6 BID COPIES & CONDITIONS 4

1.7 LENGTH OF ANTICIPATED CONTRACT 4

1.8 EXECUTION OF CONTRACT 4

1.9 NON-DISCRIMINATION IN EMPLOYMENT 5

1.10 NON-EXCLUSIVE CONTRACT 5

1.11 TOWN’S RIGHT OF REFUSAL 5

1.12 EVALUATION OF BIDS 5

1.13 DESIGNATED CONTACTS 5

1.14 PAYMENT TO CONTRACTOR 5

SECTION 2 BACKGROUND & LOCAL CONDITIONS 6

2.1 MISSION STATEMENT 6

2.2 DEMOGRAPHIC DATA 6

SECTION 3 SERVICES TO BE PERFORMED BY CONTRACTOR & RELATED INFORMATION 7

3.1 WORK 7

3.2 SCHEDULE FOR WORK 7

3.3 RESOURCE RECOVERY SERVICES FOR RECYCLABLES 7

3.3.1 RESIDENTIAL & COMMERCIAL RECYCLING CONTAINERS. 7

3.3.2 CONTAINER MONITORING 8

3.3.3 IMPROPERLY PREPARED MATERIALS 8

3.3.4 RECYCLABLE MATERIALS 8

3.3.5 REVIEW OF RECYCLABLE MATERIALS COLLECTED 8

3.3.6 WAREHOUSING OF RECYCLABLES 8

3.4 RESOURCE RECOVERY SERVICES FOR YARD & FOOD WASTE COMPOSTING 8

3.4.1 RESIDENTIAL YARD WASTE COMPOST CONTAINERS. 8

3.4.2 RESIDENTIAL FOOD WASTE COMPOST CONTAINERS. 8

3.4.2 CONTAINER MONITORING 9

3.4.3 IMPROPERLY PREPARED MATERIALS 9

3.4.4 COMPOSTABLE MATERIALS 9

3.4 RESOURCE RECOVERY SERVICES FOR REFUSE FROM RESIDENTIAL UNITS & TOWN FACILITIES 9

3.4.1 REFUSE CONTAINERS 9

3.4.2 IMPROPERLY PREPARED MATERIALS 9

3.4.3 MATERIALS THAT MAY BE HAZARDOUS 9

3.4.4 CONTAINER MONITORING 10

3.5 COMPLAINTS 10

3.6 NECESSARY VEHICLES 10

3.7 NECESSARY PERSONNEL 10

3.8 MANAGEMENT & ADMINISTRATION 11

3.9 OPERATIONS 11

3.10 CUSTOMER EDUCATION 11

3.11 MODIFICATIONS 11

3.12 SPRING CLEANUP, JULY 4TH, NEW YEAR’S EVE, & OTHER TOWN-SPONSORED SPECIAL EVENTS 11

3.13.1 YARD WASTE FOR COMPOSTING – MAY 1 THROUGH OCTOBER 31 12

3.13.2 COLLECTION AND DELIVERY OF COMPOSTABLE FOOD WASTE 12

3.14 QUARTERLY RESOURCE RECOVERY REPORTING 12

SECTION 4 NECESSARY INFORMATION FROM BIDDERS 12

4.1 INTRODUCTION 12

4.2 BASIC SUBMITTAL CONTENT REQUIREMENTS 13

4.3 BIDDER’S STATEMENT 15

4.4 BIDDING SCHEDULE 16

4.5 GUARANTEE 19

SECTION 5 INSURANCE & OTHER POLICY REQUIREMENTS 19

5.1 INTRODUCTION 19

5.2 INDEMNIFICATION 19

5.3 INSURANCE 20

APPENDIX 22

BID BOND 23

Section 1 Introduction & Overview

1.1 Purpose of Solicitation

The Town of Telluride is seeking the services of a private Contractor or Contracting Team to (1) collect and dispose of non-hazardous refuse (AKA “trash” and “garbage “) for residential dwelling units within the Town and Town Government facilities; (2) conduct the Town’s residential, commercial, and Town facilities curbside recycling program; and (3) collect and deliver yard and food waste for composting from residences and Town facilities. These services are hereinafter referred to as “resource recovery services.”

The Town intends to award one contract to the lowest responsible and responsive bidder for comprehensive services sought. Residential refuse and recycling services will not be awarded separately; residential and commercial recycling services will not be awarded separately; yard and food waste collection and delivery services for composting will not be awarded separately. Contracting Teams will be accepted. However, it must be clear which firm is the prime, which firm is the subcontractor, and what their respective duties are.

Most of the services that are the subject of this bid are currently performed by Bruin Waste Management, Inc. The current contract expires at midnight on Tuesday, April 30, 2024.

1.2 Bid Process

Tuesday January 16, 2024 2:00 pm Pre-Bid Meeting

Friday January 19, 2024, NOON Bid Package Available

Tuesday January 23, 2024 4:00 pm Bid Package Questions Due

Friday January 26, 2024, 4:00 pm Responses to Questions Available

Friday February 2, 2024, 3:00 pm Sealed Bids Due / Bid Opening

Tuesday February 20, 2024 Town Council Resolution to Ratify OR March 12, 2024 Contract Award

Thursday March 21, 2024 Notice to Proceed

Wednesday May 1, 2024 Contract Begins

This bid process is subject to and shall comply with the requirements of the Town of Telluride Procurement Code, Chapter 4 Article 6 of the Telluride Municipal Code (“TMC” or “Code”), and in the event of any inconsistency between the provisions of this Invitation for Bids and the Code, the provisions of the Code shall apply.

1.3 Pre-bid Information

Questions regarding the Invitation for Bids, the bid process, and the program specifications shall be in writing and emailed to Karen Guglielmone, Public Works Environmental & Engineering Division Manager, at kguglielmone@telluride-co.gov. Call 970-729-1015 to alert Ms. Guglielmone that you have questions and when she might receive those questions. Questions are due no later than Tuesday, January 23, 2024, at 4:00 p.m.

Responses to Questions shall be provided to all known interested parties no later than Friday, January 26, 2024, 4:00 pm via email, and at the Public Works Facility, 1370 Black Bear Road, Telluride, Colorado, upon request. There will be no private or unilateral consultations between any Bidder and Town representative prior to the Town’s receipt of bids.

mailto:kguglielmone@telluride-co.gov;

1.4 Site Examination

Before submitting a proposal, the bidder shall carefully examine the specifications and other documents and shall visit the site of the work. It will be assumed that the bidder is familiar with existing site conditions, including pick up areas, alley widths (typically 15 feet), street and alley grades (one or two streets and alleys are on a grade of about 25 percent), and winter challenges (e.g., ice, narrowed streets, iced-in polycarts). It will also be assumed that the bidder has a clear understanding of the specification requirements regarding the furnishing of materials and performance of work.

1.5 Submission Deadline

Sealed bids will be received at the Public Works Facility, 1370 Black Bear Road, P.O. Box 397, Telluride, Colorado 81435 in hard copy or via email to Karen Guglielmone at kguglielmone@telluride-co.gov, until 3:00 p.m., Friday, February 2, 2024. At that time and place they will be publicly opened and determined to be responsive. Further analyses to compare the results will be conducted over the next week and the apparent lowest responsive and responsible bid that will best serve the resource recovery needs of the community based on the criteria set forth in Section 4-6-220 (f) of the Code will be selected by the Town Council’s Resource Recovery Subcommittee and Town staff. The results will thereafter be referred to the Town Council for consideration at its next meeting pursuant to TMC Section 7-5-40.

1.6 Bid Copies & Conditions

One (1) signed copy of the Bid shall be submitted on the forms prepared for this project and shall be enclosed in a sealed envelope bearing the name of the bidder and name of the project or a signed electronic copy in .pdf format shall be emailed to Karen Guglielmone at kguglielmone@telluride-co.gov. The bid shall be delivered by the time and to the place stipulated in this document. It is the bidder’s sole responsibility to see that their bid is received on time. Any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened.

Bids may be withdrawn or corrected as provided in Section 4-6-220 (g) of the Code.

According to Section 4-6-220 (e) of the Code, unauthorized conditions, limitations, or provisions attached to a bid will render it informal and may cause its rejection. The completed bid forms shall be without interlineations, alterations, and erasures. Oral, telegraphic, or telephonic proposals or modifications will not be considered.

The bidder shall furnish a price for all bid items in the proposal and failure to do so will render the proposal informal and may cause its rejection.

1.7 Length of Anticipated Contract

The term of Contractor service shall be five (5) years, commencing at midnight the morning of Wednesday, May 1, 2024, and expiring at midnight on April 30, 2029, subject to annual appropriation by the Town Council, and provided that no determination has been made by the Town that the Contractor’s performance of its responsibilities and obligations under the agreement is inadequate.

The Contractor shall perform services subject to an initial six-month probationary review period. The Town may conduct a review of Contractor’s performance in October 2024 and annually thereafter, to determine whether the Contractor’s performance under the agreement is adequate. Standards to be used to determine adequacy of service shall include: (1) customer satisfaction, (2) number of complaints received by the Town and Contractor, (3) ability and willingness to resolve problems, and (4) Staff satisfaction.

1.8 Execution of Contract

The bidder to whom award is made shall execute a written contract with the Town and shall secure all insurance and bonds required by the specifications within twenty (20) calendar days after date of receipt of written notice of award by certified mail or via email with a certified receipt. The Notice of Award may only issue after approval and selection of the bid by Town Council. Failure or refusal to enter into a contract as herein provided or to conform to any of the stipulated requirements in connection shall be just cause for annulment of the award.

mailto:karen@telluride-co.gov mailto:kguglielmone@telluride-co.gov

1.9 Non-Discrimination in Employment

Contracts for work under this proposal will obligate the Contractor not to discriminate against any person on account of race, color, creed, disability, sexual orientation, ancestry, gender, family responsibility, military status, political affiliation, or national origin.

1.10 Non-Exclusive Contract

The Contractor is not designated and appointed as the sole contractor for resource recovery services within the Town. However, during the service term, the Town of Telluride will not engage in resource recovery services other than with the services of the Contractor, subject to exemptions under Section 7-5-60 of the Code.

1.11 Town’s Right of Refusal

The Town of Telluride reserves the right to reject any or all bids, to waive any minor irregularity in a bid, and to make awards in the interest of the Town.

1.12 Evaluation of Bids

The Contract shall be awarded to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in Section 4-6-220 (f) of the Code (including preferences) and in this Invitation for Bids. These criteria include general competency, including experience in a mountain setting—particularly in winter; ability to clearly explain its operations and where collected trash and recyclable materials go; reliability and cleanliness; and references. To this end, each bid shall be accompanied by a statement of the bidder’s experience within the last five

(5) years; a brief explanation of the bidder’s operations (including any subcontractors); a summary of the bidder’s procedures to ensure public safety during its operations; and a summary of where collected trash, recyclables, and compost materials will go.

Each of these explanations should be no more than one (1) page. If sections of the bid are to be handled by a subcontractor, the bid should clearly state the name, contact person, and responsibilities of the subcontractor. No bid will be accepted from a contractor who is not licensed in accordance with Telluride Municipal Code Chapter 6 Article 1, “Business License Fees.”

1.13 Designated Contacts

The Town’s lead contact person for this bid will be:

Karen Guglielmone P.O. Box 397, 1370 Blackbear Road Telluride, Colorado 81435 Cell: 970.729-1015 Email: kguglielmone@telluride-co.gov

All bids must designate an authorized contact person that will, at the discretion and direction of the Town, respond to requests for information or clarification concerning the submitted bid.

1.14 Payment to Contractor

The Contractor shall submit an invoice in electronic format, such as adobe .pdf, to the Town at the beginning of each month for the amount due for service provided during the previous month. Contractor rates shall be as shown on the bid submitted by the Contractor, with amendments negotiated as part of the Agreement. The invoice shall include for each account the account number, name, address, residential service charge(s), commercial recycling charge(s), miscellaneous charges clearly labeled, any adjustments (e.g., fuel surcharge), and a final total due.

On its monthly invoice to the Town, the Contractor may include a fuel surcharge, if necessary, on each account based on rates modified from the Rocky Mountain Fuel Index. This surcharge shall be adjusted up or down or removed entirely based on the price of fuel examined quarterly on the following dates: January 1, April 1, July 1, and October 1.

The Town shall be responsible for billing residents for trash, recycling, and compost collection services. The Town shall also be responsible for billing commercial enterprises for recycling collection services. To meet community goals, the Town reserves the right to establish a rate structure charged to customers for resource recovery services that is different from the Contractor rate structure it pays under this contract, including charging an administrative fee.

Section 2 Background & Local Conditions

2.1 Mission Statement

In all its activities and through all its policies, the Town seeks to protect and enhance the environment, to minimize the consumption of non-renewable materials, and to divert as much material from the refuse stream as possible to continue to move toward a Zero Waste goal and comply with the goals of its Climate Action Plan (adopted April 2022) under Materials & Consumption Strategy #2, “Maximize waste diversion and encourage reuse.”

2.2 Demographic Data

• Population 2,595 (2021)

• Size: 2.22 square miles (including open space)

• Population profile: Telluride is a resort community. Tourist accommodation units are managed by management companies. Telluride has a high percentage of second homes that are used part time by owners and many are rented short-term.

• Residential Trash and Recycling Households (December 2023): 718

• Residential Recycling Only Households (December 2023): 56

• Commercial Recycling Entities (December 2023): 184

• Town Government Buildings: 13, including Shandoka Affordable Housing as 1 building, The

Boarding House as 1 building, Virginia Placer Apartments as 1 building, and Sunnyside Affordable Housing as 1 building

TRASH & RECYCLE CUSTOMER COUNTS (December 1, 2023)

Service Type Residential customers polycarts

Commerical customers polycarts

96 trash 599 647 0 0 64 trash 125 125 0 0 32 trash 35 35 0 0 96 recycle 53 53 74 112 64 recycle 10 10 1 1 32 recycle 26 26 0 0 18 recycle 763 794 109 136 3 yd Dumpster Cardboard Recycle 6 6

Section 3 Services to be Performed by Contractor & Related Information

3.1 Work

The Work shall consist of furnishing all expertise, administrative support, labor, materials, equipment, parts, implements and supplies necessary for, or appurtenant to, providing the following services:

(1) Collection and disposal of trash from all residential units within Telluride, unless exempt;

(2) Collection and appropriate diversion of recyclable materials from all residential units and commercial units within Telluride;

(3) Collection and disposal of trash and collection and appropriate diversion of recyclable materials from all Town-government facilities;

(4) Collection and appropriate diversion of yard and food waste for composting from all residential units and Town-government facilities;

(5) Contract management, contract administration, and customer complaint resolution;

(6) Generation of a Quarterly Resource Recovery Report of Short Tons of trash, recyclables, contamination, and compost collected from Town of Telluride accounts; a summary of where recyclables are being sent to and any challenges with the recyclable streams; and documentation regarding updates of any fuel surcharge.

(7) Other incidental and appurtenant work, as listed below, that is required to complete the project within the Town of Telluride, Colorado.

Collections shall be at the alley unless the Town notifies the Contractor otherwise. Cleanup of litter caused by the trash, recyclables, and compostables removal process shall be the responsibility of the Contractor. All recyclable and compostable material shall be marketed, sold, reused, or donated for reuse or repurposing, as appropriate. All yard and food waste shall be composted for reuse. Recyclable materials and yard and food waste are not to be disposed of at any solid waste landfill or otherwise as waste without a signed written letter from the Town Manager allowing for such disposal.

3.2 Schedule for Work

The Contractor shall be required to provide resource recovery pickups a minimum of one (1) time per week Monday through Saturday between the hours of 7:30 am and 7:30 pm, as specified in the TMC Section 7-5-160. Resource recovery pickups from Customers shall occur on the same day every week. Routes or individual accounts missed, for any reason, shall be collected within 24 hours following notification. The Contractor will notify the Town of any missed routes or residences as soon as known by the Contractor.

No service pick-ups shall be made on any Sunday. The Contractor may set a holiday schedule different from the normal schedule. If an alternate holiday schedule is adopted, the Contractor must notify all affected residents at least seven (7) business days prior to the change of service. Notification may occur by publication in a local newspaper.

3.3 Resource Recovery Services for Recyclables

3.3.1 Residential & Commercial Recycling Containers. Curbside recycling containers shall be a standardized 18-, 32-, or 96-gallon capacity for general recyclables and shall be blue in color. It is the Town’s intent that containers already in use by residents be retained whenever possible, including 64-gallon capacity containers, which will be grandfathered into the Contract Agreement. Replacement recycling containers shall be provided by the Contractor to customers either as a courtesy, for lease, or for sale at a price not to exceed actual documented cost plus 10%. The Bidder’s policy should be clearly stated in the Bid Proposal submitted. Lids must be provided upon request for 18-gallon bins. The Contractor shall service privately-owned containers, if provided, as long as the container is shown to be a standard capacity.

The Contractor shall provide appropriately sized containers for Commercial accounts producing large amounts of cardboard. Cardboard containers may be shared among businesses. Cardboard containers must be clearly labeled by the Contractor and/or be a contrasting color from dumpsters used for garbage/trash/refuse.

The Contractor shall maintain an adequate supply of extra recycling containers in 18-, 32-, and 96-gallon sizes for purchase or lease. When recycling containers are leased by the Contractor, they shall remain the property of the Contractor and shall be maintained and replaced by the Contractor as needed for normal wear and tear, except in cases of customer negligence, as determined by the Town. Bins that are lost or stolen shall be replaced by the Contractor at the customer’s cost. Recycling Bins shall be blue and clearly labeled with the universal recycling symbol no less than 6 inches high.

The Contractor shall allow and Customers and tell them to clearly stencil their address on the recycling container(s) that are provided to them.

3.3.2 Container Monitoring. The Contractor will work with the Town to maintain an accurate accounting of the number of recycling containers and their sizes for billing purposes by reporting any known change in container size to Telluride’s Finance Department in the monthly billing. Such changes should be noted in a separate sheet that accompanies the monthly billing.

3.3.3 Improperly Prepared Materials. When the Contractor encounters improperly prepared materials in a recycle container, the Contractor may collect the materials and sort them at the recycling facility.

Alternatively, the Contractor may opt to treat the improperly prepared recycling materials as trash.

3.3.4 Recyclable Materials. Recyclable materials, at a minimum, shall include aluminum cans, tin and other metal tops and cans; glass bottles and jars (green, brown, clear); paper (including office, news, and slick paper); paper board; plastic containers #1 through #7, ; and corrugated cardboard. The product list may be amended by the Town Manager or his designee(s), after review of market viability with the Contractor.

The Contractor shall sort, weigh and process for shipping all collected materials at its site. The Contractor shall market all recyclables collected and shall keep and maintain as part of its compensation, all monies derived from the sale of recyclable materials.

3.3.5 Review of Recyclable Materials Collected. The Town Manager or his designee(s) shall review with the Contractor the market viability for recyclable materials to determine which additional material(s), if any, shall be added to the Contract and which shall be removed. If additional material(s) can be reasonably collected, after a letter amendment to the Contract has been completed, the Contractor shall be responsible for collecting and recycling the specified material(s) within thirty (30) days. Established rates may be adjusted through negotiation for any changes to the recyclable materials list.

3.3.6 Warehousing of Recyclables. Should the market for any recycled product listed herein become soft or non-existent, the Contractor shall warehouse the product and notify the Town of the market situation. The Contractor shall continue to collect and warehouse the product until such time as a viable market develops or the Town Manager or his designee agrees in writing that the product may be disposed of as waste. The Contractor shall provide all information requested by the Town for this review.

3.4 Resource Recovery Services for Yard & Food Waste Composting

3.4.1 Residential Yard Waste Compost Containers. Residential yard waste shall be labeled as “landscape waste for composting,” and placed in bags that shall be placed by the customer next to their trash and recycling containers and a specified compost pick up day.

3.4.2 Residential Food Waste Compost Containers. Residential food waste compost containers shall be a standard 5-gallon bucket with a screw on top that is clearly labeled “Food Waste for Compost”.

Replacement food waste compost containers shall be provided by the Contractor to customers either as a courtesy, for lease, or for sale at a price not to exceed actual documented cost plus 10%. The Bidder’s policy should be clearly stated in the Bid Proposal submitted. Screw lids must be provided with the container to best ensure they are wildlife resistant. The Contractor shall service privately-owned containers, if provided, as long as the container is shown to be a standard capacity.

The Contractor shall maintain an adequate supply of extra food waste compost containers with screw top lids for purchase or lease. When food waste compost containers are leased by the Contractor, they shall remain the property of the Contractor and shall be maintained and replaced by the Contractor as needed for normal wear and tear, except in cases of customer negligence, as determined by the Town. Containers and lids that are lost or stolen shall be replaced by the Contractor at the customer’s cost.

Customers shall be allowed and told to clearly stencil their address on the food waste compost container(s) that are provided to them.

3.4.2 Container Monitoring. The Contractor will work with the Town to maintain an accurate accounting of the number of compost containers for billing purposes. Changes to the number of compost containers provided for one account shall be noted in a separate sheet that accompanies the monthly billing.

3.4.3 Improperly Prepared Materials. When the Contractor encounters improperly prepared food materials in a compost container, the Contractor may collect the materials and sort them at the compost facility.

Alternatively, the Contractor may opt to treat the improperly prepared compost materials as trash.

3.4.4 Compostable Materials. Compostable materials, at a minimum, shall include fibrous landscaping materials or food waste, excluding dairy, meat, and bones. The Contractor shall tally the volume of food waste compost collected. The Contractor shall market all processed compost for reuse and shall keep and maintain as part of its compensation, all monies derived from the sale of composted materials.

3.4 Resource Recovery Services for Refuse from Residential Units & Town Facilities

3.4.1 Refuse Containers. Residential refuse containers shall be 32- and 96-gallon sizes and shall be a dark green, dark gray, black, or dark brown color. Polycarts shall be wildlife resistant, meeting the requirements stated in Code at Chapter 7, Article 5, Division 2, Section 7-5-130 and Section 7-1-10. It is the Town’s intent that containers already in use by residents be retained whenever possible, including 64-gallon capacity containers, which will be grandfathered into the Contract Agreement. Replacement trash polycarts shall be provided by the Contractor to customers either as a courtesy, for lease, or for sale at a price not to exceed actual documented cost plus 10%. The Bidder’s policy should be clearly stated in the Bid Proposal submitted.

The Contractor will be responsible for repairing or replacing polycarts that are provided to customers as a courtesy or for lease. The Contractor shall collect any polycart that is damaged beyond repair and recycle it.

Customers will be responsible for replacing privately-owned polycarts through purchase or lease, but not recycling a polycart that is damaged beyond repair.

If a customer purchases a polycart from the Contractor, the Contractor will deliver the new polycart to the Customer and communicate to the Customer that it is the Customer’s responsibility to label the new polycart with the service address, according to Section 7-5-130 of the Code.

3.4.2 Improperly Prepared Materials. The Contractor shall have no responsibility or obligation to pick up refuse unless the material is deposited in an authorized container or dumpster and is within the weight standards mandated by federal or local law. The Contractor shall be responsible for notifying customers of improper containers, overfilled containers, and containers exceeding the weight limit by email, by telephone or by completing a door hanger or red tag explaining the problem and leaving it attached to the polycart(s) or to the front door of the residence. The Contractor shall be responsible for providing the Town with a list of customers (i.e., name, address, and phone number) that were denied service, the date, and the reason why within two (2) business days of the event to facilitate staff response to questions and complaints. If the Contractor fails to provide these data, within two (2) business days to the Town, the Contractor will forfeit payment from the Town for each customer who calls the Town requesting credit. The Town, in turn, will provide those customers credit.

3.4.3 Materials that May be Hazardous. The Contractor may refuse to pick up any waste if Contractor believes it may be physically hazardous to do so or because the materials may be hazardous. If the materials are deemed to be physically hazardous (e.g., too heavy), the Contractor must notify the Town by email or telephone within 24 hours when this occurs, providing the name, address, and phone number of the customer in question. The Contractor shall NOT remove any hazardous or toxic wastes from properties unless special arrangements are made between the Contractor and individual customers and these wastes are segregated from other, standard refuse and recycling.

The Contractor is prohibited from collecting electronics or refrigerators as trash. These items may only be collected as recyclable materials and disposed of accordingly.

3.4.4 Container Monitoring. The Contractor will work with the Town to maintain an accurate accounting of the number of polycarts and their sizes for billing purposes by reporting any known change in container size to Telluride’s Finance Department when the change is noted, but no later than in the monthly billing. Such changes should be noted in a separate sheet that accompanies the monthly billing.

3.5 Complaints

The Contractor shall maintain a toll free and a local telephone listing for the convenience of the Town’s residents and commercial enterprises. The listing shall be accessible at least from Monday through Friday, from 9 am through 5

pm. If the Contractor elects to provide collection service on Saturdays, phone service must also be available that day from 9 am to 5 pm. The Contractor may also maintain an email address for such purposes.

The Contractor’s process for complaints shall be as follows: (1) Customer contacts the Contractor directly about an issue. If the customer contacts the Town, the Town shall contact the Contractor with the information as soon as possible, but no later than 24 hours after receiving the complaint. (2) Complaint is noted on the customer’s account and the Contractor issues a dispatch ticket to resolve the complaint. (3) Truck is dispatched to resolve the complaint.

(4) If the problem continues, it is passed to the Contractor’s Contract Manager to handle. The Town’s Contract Manager shall be copied via email on such issues.

The Town’s contact with the Contractor shall be as follows:

XXXX

XX

Phone:

XXX.XXX.XXXX Fax:

XXX.XXX.XXXX

Email:

xxxxxxxxxxx.com

If the customer contacts the Contractor, the Contractor shall contact the Town with the information as soon as possible, but no later than 24 hours after receiving the complaint. The Contractor’s contact with the Town shall be as follows:

Ashley Samuelson Phone: 970.728.2162 Email: asamuelson@telluride-co.gov

3.6 Necessary Vehicles

The Contractor shall provide all vehicles and equipment needed for pick-up, transportation, storage and disposal of refuse, recyclables, and compostables in a mountain climate in an efficient and environmentally sensitive manner.

Pick-up and transport of all refuse, recyclables, and compostables shall be in covered collection vehicles. The Contractor will consider using alternative fuels as they become available and economically feasible and if the truck manufacturer(s) allow(s) the alternative fuel within the truck specifications.

3.7 Necessary Personnel

The Contractor shall maintain an adequate and proper staff, including subcontractors, to affect timely loading, unloading and transportation. The Contractor shall furnish drivers and collectors, who are at all times legally licensed in the State of Colorado to operate the Contractor’s vehicles to be used in the program. All drivers/collectors shall be alert, careful, courteous and competent in driving skills and work habits. The Contractor shall provide route maps and shall provide training to all drivers and collectors before initiating collection and before the Contractor permits an employee to begin unsupervised work. All field staff shall carry a cell phone or radio to facilitate contact with the Contractor’s administration to deal with issues in the field in a timely fashion. The Contractor shall maintain a policy that cell phones not be used when the Contractor’s vehicles are moving in a right-of-way or actively collecting materials.

3.8 Management & Administration

The Contractor shall provide the necessary management and administrative personnel whose expertise will assure efficient operation of the resource recovery services herein specified. The Contractor’s office employees are responsible for routing, dispatching trucks, and handling customer complaints. All facilities, equipment, supplies and services required in the operation of resource recovery services to the Town shall be furnished by the Contractor and its subcontractor(s), unless specifically identified in this document to be contributed by the Town. Resource recovery services shall be managed by the Contractor within the guidelines and parameters established herein.

Supervision of the day-to-day operations shall be vested in the Contractor.

3.9 Operations

The Contractor shall provide all equipment and personnel necessary to operate and maintain vehicles and to collect all refuse, recyclables, and compostable materials. The Contractor’s drivers shall be knowledgeable of customer service requirements, particularly those listed under subsections 3.3 and 3.4 of this Bid Packet. The Contractor shall be responsible for the mechanical condition and cleanliness of assigned vehicles. The Contractor shall not assign any vehicle to the program where the performance of its component parts is likely to cause damage to other components, jeopardize public safety, or be contrary to Colorado Vehicle Codes. The Contractor agrees to perform all work outlined in such a manner as to meet all accepted standards for safe practices during operations and to safely maintain stored equipment, machine and materials or other hazards consequential or related to the work. The Contractor shall agree additionally to accept the sole responsibility for complying with all local, County, State, Federal or other legal requirements, including, but not limited to, full compliance with the terms of applicable O.S.H.A. safety orders at all times as to protect all persons including employees, agents of the Town, vendors, members of the public or others from foreseeable injury or damage to their persons and/or to their property.

3.10 Customer Education

The Contractor shall make available to the Town any and all materials and expertise that it has to educate the public about

• where refuse, recyclables, and composted yard and food waste generated in the Town go in a 1 or 2-page document with graphics;

• about how to recycle, and what to recycle and,

• how to prepare their yard and food waste for pickup.

Educational materials may include, but are not limited to, brochures, stickers, website links, and professional journal articles. In particular, the Town will require stickers with recyclable material symbols placed on every container that is provided by lease or sale, and stickers with compostable food material symbols placed on every collection container provided by lease or sale.

3.11 Modifications

The Town of Telluride may request modifications to the existing program including, but not limited to, levels of service, types of service and any other factors the Town deems necessary to meet the needs of the community. Costs to implement such modifications shall be negotiated with the Contractor.

3.12 Spring Cleanup, July 4th, New Year’s Eve, & Other Town-Sponsored Special Events

A minimum of four (4) 30-yard dumpsters shall be provided at a site designated by the Town during its annual Spring Cleanup (typically a Friday and Saturday in May). The first two (2) dumpsters shall be provided free of charge. All dumpsters shall be removed within 12-hour notice by telephone or in person from the Town and shall be replaced at that time with an empty dumpster including the Saturday of Spring Cleanup. There shall be a $100/hour penalty for all dumpsters not emptied within 12 hours. Other services may be requested such as polycarts to service household recycling including the standard materials such as co-mingled glass, tin, aluminum, plastic, and corrugated cardboard.

The Contractor will work with the Parks and Recreation Department to provide resource recovery services for July 4th, New Year’s Eve, and any other Town-sponsored special events. Cost for negotiated services will be based on the per unit prices provided in the Bid Schedule.

3.13 Collection & Delivery of Compostable Materials

3.13.1 Yard Waste for Composting – May 1 through October 31

The Contractor shall collect and deliver to a composting facility organic yard waste that is left in compostable bags alongside the refuse and recycling containers. Customers must call in to secure this service in advance as a “Special Pick Up” at a price set by the Bid Schedule.

3.13.2 Collection and Delivery of Compostable Food Waste

During the course of the Contract, the Town will work collaboratively with the Contractor to design and implement a Town-wide curbside Food Waste Composting Program. Fees for this additional service shall be negotiated as part of the program development process.

3.14 Quarterly Resource Recovery Reporting

The Contractor shall provide a written report to the Town Manager or his designee(s) each quarter (i.e., August 15, Nov 15, February 15, May 15), that reports the following:

Resource Recovery Update (1) the short tons per quarter of compostable yard and food waste that has been collected within the Town of Telluride; (2) the short tons of recyclable materials that have been collected within the Town of Telluride; (3) written summary of the where each compost or recycle stream is going for further processing.

Fuel Surcharge Update: Information on whether a fuel surcharge will be applied to collections, the amount of the fuel surcharge, and a documentation to support the fuel surcharge being applied.

Failure to produce the quarterly report shall result in a three thousand dollar ($3,500.00) penalty each time the report is not provided.

Section 4 Necessary Information from Bidders

4.1 Introduction

Bidders responding to this Invitation for Bids must establish their qualifications and capabilities to provide the requested services in a technically, environmentally, and financially sound manner. The strength and experience of the Bidder in developing and operating such services, as well as the Bidder’s reliability and fiscal stability, must be demonstrated. Prospective Bidders must meet the minimum qualifications set forth below to be considered eligible to compete. Bidders must possess the operational capabilities to provide and manage (a) a mountain community solid waste collection and disposal program, (b) a mountain community recycling program, and (c) a mountain community yard and food-waste composting program

4.2 Basic Submittal Content Requirements

Each bidder is required to supply the following information. Additional sheets may be attached, if necessary. If requested by the Town, the bidder shall furnish a notarized financial statement, references, and other information, sufficiently comprehensive to permit appraisal of his/her current financial condition.

Prime Contractor:

1. Company Name

2. Address _________________________________________________________________________

3. Telephone

4. Type of Firm: Individual ( ) Partnership ( ) Corporation ( )

5. Corporation organized under the laws of the State of

6. Names and Titles of all officers of the firm:

7. Number of years of experience in projects of this type

8. Three projects of this type prime contractor within the last five (5) years. Please include the following information: contract type, period of contract, contract amount, name of owner/entity, name and phone number of Owner’s Representative.

9. Person from your firm who inspected the site of the work proposed for this Contract:

Name: Date Inspected:

10. Person(s) assigned as liaison for this Bid and this Contract. (Please attach resume. If more than one person, please attach a resume for each person listed.)

Subcontractor: (Please fill out one (1) full sheet for each subcontractor.)

1. Subcontractor company name

2. Address

3. Telephone

4. Type of Firm: Individual ( ) Partnership ( ) Corporation ( )

5. Corporation organized under the laws of the State of

6. Names and titles of all officers of the subcontractor:

7. Proposed subcontractor responsibilities under this Contract:

8. Subcontractor’s number of years of experience in projects of this type

9. Three projects of this type subcontractor has undertaken within the last five (5) years. Please include the following information: contract type, period of contract, contract amount, name of owner/entity, name and phone number of Owner’s Representative.

10. Person from subcontractor’s firm who inspected the site of the work proposed for this Contract:

Name: Date Inspected:

11. Person assigned by Subcontractor as liaison to the Prime Contractor for this Bid and this Contract. (Please attach resume. If more than one person, please attach a resume for each person listed.)

4.3 Bidder’s Statement

TO: THE TOWN OF TELLURIDE

TELLURIDE, COLORADO

The undersigned bidder hereby proposes to furnish all labor, material, equipment, tools and services necessary to perform all work required under the Town of Telluride Specifications entitled:

INVITATION FOR BIDS

TO PROVIDE

Resource Recovery Services for Residents, Commercial Entities, and Town Government Facilities Telluride, Colorado

In accordance with the intent of said specifications, plans, and all addenda issued by said Town prior to opening of proposals.

Such bidder agrees that, within ten (10) calendar days after date of written Notice of Award of the Contract by said Town, bidder will execute a contract on the required form of which the Invitation for Bids, Instruction to Bidders, Proposal, Specifications, and all addenda issued by said Town prior to the opening of proposals, are a part, and will secure the required insurance and bonds.

Said bidder further agrees to complete all work required under the contract within the time stipulated in said specifications, and to accept in full payment therefore the price named in the Bidding Schedule.

Dated:

Bidder

Signature

Title

4.4 Bidding Schedule

Please provide a cost for service for each of the items listed in the attached pages. Include tipping fees in all trash calculations. If your team cannot provide a service, insert “N/A” in the space provided.

Please specify any additional charge for dumpsters (in addition to the charges for dumping the container stated above) including drop fees, rental fees, etc.

Does your company or your subcontractor have policies that would affect fees other than those cited above? If yes, please list fees and details below.

Resource Recovery Services for Residents, Commercial Entities, & Town Government Facilities, Telluride, Colorado 2024 Bid Schedule

Unit

Bid Price, Residential Refuse & Recycling Flat Rate Res. 96-gal refuse, 1 18-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 96-gal refuse, 1 32-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 96-gal refuse, 1 64-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 96-gal refuse, 1 96-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 64-gal refuse, 1 18-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 64-gal refuse, 1 32-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 64-gal refuse, 1 64-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 64-gal refuse, 1 96-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 32-gal refuse, 1 18-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 32-gal refuse, 1 32-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 32-gal refuse, 1 64-gal recycle x 1 pickup/week $/unit /week Flat Rate Res. 32-gal refuse, 1 96-gal recycle x 1 pickup/week $/unit /week

Lease for 96-gal, 32-gal refuse polycart $/unit /week Excess trash pickup charge $/yard Excess corrugated cardboard charge $/yard Compostable Yard Waste, per pick up May 1 - Oct 31 $/bag

Compostable Food Waste, to be negotiated in future $/5-gal bucket/week

Residential Recycling Only 18-gallon recycling container x 1 pickup/week $/unit /week 32-gallon recycling container x 1 pickup/week $/unit /week 64-gallon recycling container x 1 pickup/week $/unit /week 96-gallon recycling container x 1 pickup/week $/unit /week

Commercial Recycling 18-gallon recycling container x 1 pickup/week $/unit /week 32-gallon recycling container x 1 pickup/week $/unit /week 64-gallon recycling container x 1 pickup/week $/unit /week 96-gallon recycling container x 1 pickup/week $/unit /week 3-yard dumpster for recyclables x 1 pickup/week $/unit /week 3-yard corrugated cardboard dumpster x 1 pickup/week $/unit /week

Refuse & Recycling for Town Government Buildings 32-gallon polycart x 1 pickup/week $/unit /week 96-gallon polycart x 1 pickup/week $/unit /week 1-yard refuse dumpster x 1 pickup/week $/unit /week 3-yard refuse dumpster x 1 pickup/week $/unit /week 30-yard refuse dumpster / pickup $/pick up 18-gallon recycling container x 1 pickup/week $/unit /week 32-gallon recycling container x 1 pickup/week $/unit /week 96-gallon recycling container x 1 pickup/week $/unit /week 3-yard corrugated cardboard dumpster x 1 pickup/week $/unit /week Blue paper recycling containers in town x 1 pickup/week $/unit /week Metal bottle / can recycling on Main Street x 1 pickup / week $/unit /week

Spring Clean Up, July 4th, New Year’s Eve, & Town-sponsored Special Events 30-yard trash dumpsters (after first 2 free) $/dumpster 96-gallon trash polycart $/polycart 3-yard trash dumpster $/dumpster 6-yard trash dumpster $/dumpster 96-gallon recycling polycart $/polycart 3-yard recycling dumpster $/dumpster 6-yard recycling dumpster $/dumpster

Fees for Bulk Item Pickup As Trash Stove $/item Chair $/item Couch $/item Mattress $/item Box Spring $/item Dishwasher $/item Microwave $/item Water Heater $/item Washer or Dryer $/item

Fees for Special Recycling/Reuse Pickup, 1st Monday each Month Excess bulk cardboard (beyond 8 pieces for regular pickup) $/yard Refrigerator (tagged, Freon removed) $/item Refrigerator (untagged, Freon not removed) $/item Vacuum cleaner $/item Speakers $/item Television and monitors <19" $/item Television 19"-32" $/item Television 19"-32" wooden console $/item Television >32" $/item Television >32" with wooden console $/item Desktop printers/fax/copiers/scanner $/item Whole CPUs, Towers, Laptops, Battery Backups $/item Car battery $/item Consumer electronics (stereos, VCR DVD player) $/item Small electronics (camera, router, cellphones) $/item Christmas Trees $/item Scrap Metal $/item Wood Pallet $/item

Other Miscellaneous Fees (Please list.)

4.5 Guarantee

Each bid shall be made in accordance with the specifications and shall be accompanied by a certified check, cashier’s check or bid bond or equivalent security in a form and amount acceptable to the Town of Telluride, payable to the Town in a sum not less than fifty thousand dollars ($60,000), as a guarantee that the bidder will enter into a contract for the work, the full amount of such guarantee to be forfeited to the Town should the bidder fail to enter into said contract. Upon request by a bidder, the Town will hold equivalent security for a bridge period until a bid bond can be obtained. Once the bid bond is filed with the Town, the security will be refunded.

Section 5 Insurance & Other Policy Requirements

5.1 Introduction

On or before the start date of the contractual agreement between the Town of Telluride and Contractor, the Town must receive from the Contractor certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of all insurance policies applicable to the subsections of this Section 5.

The certificate of insurance provided to the Town of Telluride shall be completed by the Contractor’s insurance agent as evidence that policies providing the required coverage, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the Town of Telluride prior to commencement of the Contract. No other form of certificate shall be used. The certificate shall identify the Contract and shall provide that the coverage afforded under the policies shall not be canceled, terminated or materially changed until at least 30 days prior written notice has been given to the Town. The completed certificate of insurance shall be sent to:

ATTN: Finance Director Town of Telluride P.O. Box 397 Telluride, Colorado 81435

The policies required by this Section 5 shall be endorsed to include the Town of Telluride and Telluride’s officers, agents and employees as additional insured. Every policy required above shall be primary insurance, and any insurance carried by Telluride, its officers, or its employees, or carried by or provided through any insurance pool of the Town, shall be excess and not contributory insurance to that provided by Contractor. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under any policy required above.

Failure on the part of the contractor to procure or maintain policies providing the required coverage, conditions, and minimum limits shall constitute a material breach of contract upon which the Town of Telluride may immediately terminate the contract, or at its discretion Town may procure or renew any such policy or any extending reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the Town shall be repaid by Contractor to the Town upon demand, or the Town of Telluride may offset the cost of the premiums against any monies due to Contractor from the Town.

The parties hereto understand and agree that the Town is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $350,000 per person and $990,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24- 10-101 et seq., 10 C.R.S., as from time to time amended, or otherwise available to the Town, its officers, agents, or its employees.

5.2 Indemnification

The Contractor shall agree to indemnify and hold harmless the Town, its officers, employees, and insurers from any and all liability, claims,…