2024 Statement of Work.pdf

Statement of Work

Scope of Work

Contractor shall furnish, on a call when needed basis, toilet pumping services which includes all equipment, supervision, transportation, labor, operating supplies, and incidentals necessary to pump, wash, recharge, cleanup, disinfect, and dispose of all waste products removed from the toilets, in accordance with the following contract specifications and in accordance with State and Federal regulations.

Location and Description

The number of days and exact dates on which services will be required cannot be predetermined. Toilet Locations span across the Flathead National Forest in Missoula, Flathead, and Lake counties. The locations of the work sites, access to the sites, and other information pertinent to each area is contained in each area is contained in the FNF Inventory.

Schedule of Work

Work shall be assigned on an as needed basis. Upon notification by the District Representative, the contractor shall complete work within 10 business days (not including Saturday or Sunday). If contractor cannot complete work within 10 business days, the contractor will notify the requesting District Representative. Work should occur between 8:00 A.M. and 5:00 P.M. If agreed upon by both parties, the pumping may be scheduled to include all vaults in certain locations in an agreed upon timeframe to allow for better planning (Example: all Swan Valley vaults will be pumped in a 2-week timeframe in an agreed upon month to allow for better planning). If emergency pumping is required, general servicing of toilets may occur outside of this established timeframe. Pumping on emergency call outs shall be completed 2-3 days after notification.

The Government is obligated only to the extent of authorized purchases made under this contract.

In the case of an emergency, number of pumping and locations will be by mutual agreement between both parties.

Period of Performance

Approximate start time is June 15, 2024, though May 14, 2025 (Base Year), plus 4 option years.

Definitions

Sewage – refuse liquid, semi-liquid, and solid waste matter

Debris – all other refuse found in vault toilets, to include but not limited to items such as the following:

Cans, bottles, rocks, sticks and logs, pinecones, dead animals, clothing, plastic bags and containers, metal products, pinecones, waste food products, cardboard and paper products, whole rolls of toilet paper, toilet paper dispensers, tools, diapers and sanitary napkins, miscellaneous trash, etc.

Prework Conference

Prior to the start of work, a meeting may be scheduled by the Contracting Officer to be attended by the Contractor, The Contracting Officer (CO), the Contracting Officer’s Representative (COR), and other Forest Service personnel who may be involved in the administration of this contract. The meeting will be held at a time and place mutually agreeable to the Contractor and the CO. The purpose of this meeting is to thoroughly discuss the schedule of work, work performance requirements, approved waste disposal sites, contract terms, and to familiarize both parties with the responsibilities of each under the terms of this contract.

Contractor’s Representative

Prior to the start of work, the Contractor shall designate in writing a person to act for him/her during his/her absence from any work site and shall specify the scope of their authority.

All contract personnel are required to identify themselves as contractors. In any situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

Measurement

Payment will be made for completed and accepted toilet cleaning and maintenance.

Invoicing and Payment

The Forest Service utilizes the Invoice Processing Platform (IPP) for the electronic submission and tracking of contract/purchase order, invoices, and payment information. IPP is a Government-wide, Web-based invoice processing service. Upon award of a BPA Agreement, Contractor must register at https://ipp.gov/vendors/enrollmentvendors.htm. Visit http://www.ipp.gov for additional information.

Invoices - A summary invoice shall be submitted to both the Contracting Officer and the IPP system upon the completion of all work identified under the service call.

Inspections and Acceptance

Services performed under this contract shall be subject to inspection and acceptance by the Forest Service. The contracting officer will provide to the contractor written notice of any item not meeting contract requirements. If deficiencies are not corrected within 24 hours, the contractor may be considered in default of the contract. Regardless of inspections by the Forest Service, the contractor is responsible for self-inspection and maintaining work to the standard required by this contract.

Technical Specifications

Equipment

The contractor shall furnish all toilet pumping equipment, including, but not limited to:

• Tank Truck with the ability to reverse the suction process to clear clogged lines

• Water Truck or Water Trailer

• Tools necessary to open manholes, remove risers, and perform other work associated with this contract.

• Approved Disinfectant

• 4-inch Minimum Suction Hose https://ipp.gov/vendors/enrollmentvendors.htm http://www.ipp.gov/ o Length of hose must be long enough to accomplish the required pumping. Some sites may require additional hose to reach vaults from the roadway

• High Pressure Jet Washer System o To wash the side and end walls of the vault and dilute solidified waste at the bottom o To wash the last portion of waste down a slope bottom vault

Water drafting equipment shall be separate from toilet waste and any pumping equipment.

All disinfecting solutions shall be on the EPA’s List N: Disinfectants for Coronavirus (COVID-19).

Pumping Procedures

Procedure for an outside manhole Contractor shall not pump through the toilet when an outside manhole is available, and the manhole is equal to or larger than 20 square inches. Upon removing the manhole cover, the contractor shall remove as much debris as possible, prior to pumping out waste. All debris removed from the vault shall be placed in a leak proof container, so that the surrounding ground is not contaminated.

Procedure for flat bottom vault: When waste has been removed within four to five inches of the bottom of the vault, the four inch hose will begin to suck air. At this time the contractor shall remove any further debris that was not removed earlier. Using a high-pressure jet washing system, the contractor shall wash down the interior walls of the vault before the clinging debris has a chance to dry.

The flat bottom vault shall then be pre-charged with enough clean water to fill the vault to 10 inches.

Procedures for sloped bottom vault: Contractor shall pump waste from the deep end, until the pump begins to suck air. Remove any remaining debris, and wash the walls using a high-pressure jet washing system and wash any remaining waste down the sloped bottom. Pump out the rest of the waste until the hose begins to suck air. The sloped bottom vault shall now be pre-charged with enough clean water to fill the vault to 10 inches.

Pumping Through Toilet Riser: Contractor shall only pump through the toilet riser when no outside manhole is available. Remove the toilet riser prior to pumping or removing any debris. Contractor shall begin to pump waste in accordance with the procedures listed above. Extra care shall be taken to prevent waste from spilling. Toilet paper dispenser and toilet riser shall be covered with a waterproof material, prior to removing debris, and starting the pumping process. The contractor shall thoroughly wash and disinfect the inside and outside of the toilet riser, including the seat and cover, prior to replacing the riser. Both the riser and the seat will be dry before the contractor leaves the worksite.

Drafting of Water

Water may be drafted from lakes, ponds, and streams where it least interferes with public use of the facility, and in areas least viewed by the public. Any hoses and/or tubes used for pumping toilets shall not be used for drafting water. No waste shall be introduced into any body of water. The Forest Service shall approve all sites for drafting water. All Federal, State, and Local regulations must be followed.

Offsite Disposal of Sewage and Debris

The Contractor shall be properly licensed and shall be responsible for making disposal arrangements, including disposal of all effluent, debris, and trash, and payments of all fees. Disposal shall conform to all Federal, State, and local laws and ordinances. COR shall approve all disposal sites before pumping begins.

The Contractor has access the Waste Water Treatment Facility in Glacier National Park (GNP) for only dumping sewage that was pumped from Forest Service Vaults identified per this contract. All dumping in the GNP facility will be metered and quantified per gallon per the Interagency agreement between USDA Forest Service and Glacier National Park. The contractor and the COR shall follow all terms and conditions set forth by the Glacier National Parks Service Deputy Facility Manager prior to accessing the site.

The Contractor shall be responsible to prevent spillage and to haul all waste material (sewage and debris) in watertight containers. Handling of all waste material shall be in accordance with all applicable health regulations.

Resource Damage

Any damage or defacement that occurs to government property or land resources during the Contractor’s operations shall be repaired at the Contractor’s expense to its original condition. Onsite inspection will be made by COR prior to acceptance of work.

Conduct of Personnel

The Contractor and his/her employees shall make every reasonable effort to prevent interference with the normal use and occupancy of recreational areas while engaged in the performance of the contract.

Due to the nature of the duties under the contract, the Contractor and his/her employees’ equipment, appearance, and behavior will be professional at all times. The Contracting Officer may, in writing, require the Contractor to remove from the worksite any employee the Contracting Officer deems incompetent, careless, discourteous to the public, or is otherwise objectionable, or for theft, possession and/or removal of material, supplies, equipment, or any Government-owned property.