2024_SOW_ToiletVault_Pumping_v02.docx

AG-94TZ-S-13-0018

SOUTH KAIBAB STAND EXAM

KAIBAB NF

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

PRESCOTT TOILET AND HOLDING TANK PUMPING CONTRACT

SECTION I - GENERAL

PURPOSE AND SCOPE: Recreation Based Vault Toilet and Septic Tank Pumping services on the Prescott National Forest with a Base Year and four options years, from July 1, 2024 through June 30, 2029. The contractor shall furnish all labor, supervision, equipment and incidentals necessary to pump, remove, clean, haul and dispose of effluents and debris from toilets and holding tanks at recreation sites on the Bradshaw and Verde Ranger Districts of the Prescott National Forest. This statement of work consists of completing the tasks in Section IV to the performance requirements of Section VI. There are 99 units indicated on this SOW and includes:

7 Septic Vaults (public) +- 2000 Gal tank 6 Compost Toilets (public) +- 1000 Gal tank 87 Vault Toilets

There is a differentiation between public and non-public due to the nature of public toilets. Trash is often thrown in public toilets that makes them more difficult to clean.

The frequency of pumping service fluctuates yearly due to public use and occupancy of hosts. Some years a host site may go un-staffed or be seasonally staffed requiring less pumping. Similarly, public vaults may see more use at some areas over others or environmental factors such as excessive heat that tend to evaporate fluids in the vaults.

Three remote locations exist:

1. Crown King / Horsethief Basin (Horsethief Cabin Septic Vault, Turney Gulch CG vault and Hazlett Hollow Campground (2 vaults)

2. Palace Station Rental Cabin vault

3. Sycamore Rental Cabin septic vault

Six Compost Toilets exist. It is anticipated that these units will be cleaned annually for the life of this contract. Annual cleaning may require more intensive labor.

1. 3 reside at Potato Patch Campground

2. 2 reside at Yavapai Campground

3. 1 resides at Wekuvde.

Six septic Systems exist that may require pumping over the life of this contract.

1. Horsethief Rental Cabin Septic

2. Sycamore Rental Cabin Septic

3. Yavapai CG Host Septic

4. North Shore Limited Flush Septic

5. Lynx CG Loop B Limited Flush Septic

6. Lynx CG Loop E Limited Flush Septic

7. Thumb Butte Day Use Septic

LOCATION DESCRIPTION:

Toilet vaults and holding tanks at Host sites and Cabins are located within the following Campgrounds and Day Use Areas and 3 remote areas on the Prescott National Forest.

See also attached location maps.

Bradshaw Ranger District:

Lynx Lake Recreation Area: approximately 6 miles southeast of Prescott, off Hwy 69, south on Walker Rd.

Lynx Campground – 2.5 miles south of Hwy 69. Host is behind island at entrance, vault toilets are one in each of the Loops C, D, G and H. Additional Host is at end of service rd. off of Loop G.

Hilltop Campground - 3.5 miles south of Hwy 69. Host is on left in Loop A. 1 toilet in Loop A, 2 in Loop B and 2 in Loop C.

Lynx Lake Southshore Day Use - 3 miles south of Hwy 89, turn at sign. At bottom of hill watch for driveway to left which leads to the Host site. Continue on Southshore Rd to main parking area, 2 vault toilets.

Eagle Ridge Group Campground - 3 miles south of Hwy 89, turn at sign, then left again after approximately 1000 ft. First campsite to the right is the Host site. 1 toilet across from shelter, 1 toilet is in Peregrine Loop.

Ranch-Trail 62- ¾ mile south of Hwy 69 on right.

Lynx Creek Ruins – 1.5 miles south of Hwy 69 on left onto FR 9401T, then first left.

Gold Pan Day Use- Continue on FR9401T past Ruins turnoff. First toilet 1 mile from Walker Rd., second one another ¼ mile.

Individual Sites within Prescott Basin:

Groom Creek School House – 4.5 miles south of Prescott on Senator Hwy, east side. Toilet is behind the Schoolhouse. Access is through a locked gate, make arrangements for FS to meet you there.

Groom Creek Horse Camp- 5 miles south of Prescott on Senator Hwy, west side. Host site is first site on the left. 1 toilet next to Host, 1 on Loop B and 2 on Loop C.

Groom Creek Trailhead 307 - 5 miles south of Prescott on Senator Hwy, east side Lower Wolf Creek Campground - 6 miles south of Prescott on Senator Hwy, then 1.5 miles west on C101-Cutoff Rd. Campground on both sides of road. 1 toilet on north side of Cutoff road and 2 on south side.

Upper Wolf Creek Group Campground -6 miles south of Prescott on Senator Hwy, then 1 mile west on C101-Cutoff Rd. Gate locked with combination lock. Host site is to right of toilet.

White Spar Campground- 3 miles south of Prescott on Hwy 89. Host is first campsite on right. All toilets are visible from main road as drive through campground. From third toilet to fourth, turn right and go ¼ mile downhill.

Thumb Butte Picnic Area - 4 miles west of downtown Prescott, west on Gurly St /Thumb Butte Rd, 3.5 miles. Host is at end of parking area across the bridge. Continue up rd to vault toilet.

Granite Basin Recreation Area: North on Granite Basin Rd. off of Iron Springs rd.

Yavapai Campground - 2 miles From Iron Springs, on left side. Host holding tank only, NOT toilets. Follow campground loop road to right. Host site is on right between sites 9 and 10.

Cayuse Day Use - About ½ mile past Yavapai Campground on right. Host site is near toilet. Left after turn into site.

Wekuvde Day Use – About a mile past Cayuse, on the right Boat Launch Day Use – Another ½ mile past Wekuvde, turn right off main road and over low water crossing Playa Day Use – Stay on main rd. past Boat ramp turn off, next right Metate Day Use – Next parking area past Playa, on left Alto Pit OHV Area - off Iron Springs Road approximately 5 miles west of Williamson Valley Road. One toilet in campground and second in back at Day Use area.

Williamson Valley Trail Head – Off Williamson Valley Rd., 6 miles north of Iron Springs Rd

Crown King:

Hazlett Hollow Campground - From Crown King, continue through town on Rd 52 to Horsetheif Basin. (about 6 miles). Campground is on the right. There are two toilets on the campground road.

Turney Gulch Group Campground - Continue on 52 past Hazlett Hollow CG , Turney is the next left. Parking area and toilet are at end of road.

Horsethief Rental Cabin - From Crown King, continue through town on Rd 52 approximately 5 miles to Horsethief Basin. The cabin sits adjacent to the Horse Thief Lake Rd.

Palace Station Rental Cabin: (from Prescott or Mayer) From Prescott: Mount Vernon Road in downtown Prescott becomes the Senator Highway. Travel the Senator for several miles on pavement, and then on gravel until you reach Palace Station. Approximately 15 miles.

From Mayer: Central Street to left on to Miami Street, then right onto E. Main Street. At the second intersection turn left onto Wicks Ave, and then another left onto Jefferson. Jefferson continues out of town and becomes County Road 177. Once you’ve traveled the length of County Road 177, you come to a junction with the Senator Highway. Take a right or North towards Prescott, and drive for another 3 miles to Palace Station.

Verde Ranger District

Hayfield Draw OHV Area- 8 miles Northwest from I-17 Cottonwood/Camp Verde Exit on Hwy260, left at sign Bignotti Picnic Ground - From I-17 go north on Hwy 260. Turn east on Thousand Trails road. Take first left onto FR 147A. 1.5 miles to end. Toilet on left.

Sheeps Crossing Day Use From I-17 go north on Hwy 260 about 6 miles. Turn east on Thousand Trails road. Continue straight past turn to Bignotti. Follow road about 1 mile to end. Toilet on left.

Black Canyon Day Use - From I-17 go north on Hwy 260. Turn east on Black Canyon access. (about 1 mile north of Thousand Trails Rd) Follow road about 1 mile to end. Toilet on left.

Skidmore Lane Day Use – 2 mile North of Hwy 260 on Prairie lane Drive to intersection with Mesa Drive, then approximately 0.5 miles to right on Skidmore Lane Drive .25 mils to site.

Beasley Flat Day Use Area- 10 miles south of the Verde Ranger Station on Salt Mine Rd at the Verde River Woodchute Trailhead- turn west on FR 106, .5 mile on south side Powell Springs Campground- From Hwy 169, north on Cherry Creek Rd about 3.5 miles Copper Canyon Trailhead- from Hwy 260 in Camp Verde, South on Oasis Rd and right on FR 136 about 1 mile Grief Hill Trailhead – 2 miles south of Hwy 260 on Cherry Creek Road Sycamore Cabin – 8 miles east on CR171 (Dugas Road) then 1 mile South on FR68E.

Mingus Mountain Area: approximately 27 Miles east of Prescott on 89A Mingus Summit Day Use Area- turn east on FR 104, immediate left into parking area Playground Group Campground - turn east on FR 104, about 1 mile on left. Gate may be locked.

Mingus Lake Day Use Area - turn east on FR 104, 1.5 miles Mingus Picnic Ground - turn east on FR 104, 2 miles Mingus Campground- turn east on FR 104, 2.25 miles turn right at 4-way stop. Tent Host and toilet just past gate, Electric loop another mile on left. 2 toilets on the loop.

Mingus Group Campground - about half-way between tent and electric campgrounds, on right. Gate may be locked.

Mingus Overlook – about half-way between tent and electric campgrounds, on left.

Mingus Rental Cabin – 1 mile South on FS 104B across from Mingus Mountain Church Camp.

Potato Patch Campground - turn west on FR 106, .5 mile on north side. First campsite on right is Host, 2nd holding tank is at Host/Custodian site in Loop A. 1st public vault is in Loop B and 2 additional public vaults are in Loop A.

The units to be pumped are designated below. Units designated as “Non-Public” are Host holding tank vaults that are for administrative use and will not require removal of trash during pumping operation.

The column to the far right corresponds to the number on one of the four maps. Map one shows the locations on the Bradshaw District (1-20), the second one shows the locations of the Crown King toilets (21-22), the third shows locations on Verde District (23-36) fourth shows the location of Palace Station (37), and fifth shows the location of Sycamore Cabin and sixth shows location of Grief Hill Trailhead.

Bradshaw Ranger District

Crown King

Verde Ranger District

1.1.1 ORDERING SERVICES

Orders will be requested by the COR or personnel designated by the COR only. An annual list of ordering personnel will be provided to the contractor and the beginning of each service year and updated throughout the year as needed. Orders must be requested in writing (email, order form etc.) Each order will specify units to be serviced, date pumping submitted / requested, order of priority when needed, and any other instructions. Toilets should be pumped Monday through Friday, preferably between 8 a.m. and 5 p.m. Pumping outside of these days and times will be coordinated through the COR and Contractor.

The Contractor shall notify the Forest Service official (COR) who ordered the services, of the day and time planned to service the required units. A recreation maintenance person may meet the contractor at the site where pumping is to take place.

Contractor shall immediately notify the ordering official of any missed toilets.

SECTION II - DEFINITIONS

2.1 STANDARD DEFINITIONS.

2.1.1 ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.1.2 DEFECTIVE SERVICE. A unit of service which contains one or more defects, or nonconformance with specified requirements.

2.1.3 PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.1.4 QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.1.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

2.1.6 GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

2.1.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.1.8 QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

SECTION III - CONTRACTOR FURNISHED ITEMS/SERVICES

The contractor shall furnish everything required to perform this PWS and include:

3.1 State Certified Sanitary Pumping Truck

3.2 Water to rinse vault as necessary when pumping

SECTION IV - PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

The following tasks are to be performed to the quality performance requirements shown on the Performance Requirements Summary (PRS) table in Section VI.

4.1 Contractor shall pump vault toilets and holding tanks.

4.2 Contractor shall remove trash/debris from public vaults.

SECTION V - GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/STATE STANDARDS/GOVERNMENT STANDARDS/TECHNICAL EXHIBITS

The following attachments are hereby made a part of this contract.

Location Maps 5 pages

SECTION VI - PERFORMANCE REQUIREMENTS SUMMARY (PRS)

STANDARD

5.1 Contractor shall pump vault toilets and holding tanks.

All effluent is removed from vault/tank within 48 hours of receipt of order or by the date specified.

No evidence of spilled effluent in or around vault/tank.

Rework at contractor’s own expense.

No payment until services are accepted.

Poor past performance rating.

80%

5.2 Contractor shall remove trash/debris from public vaults.

Debris, such as paper, cans, bottles, boxes, trash bags, sticks, wood, diapers, rocks and other trash are removed and disposed of off-Forest.

Rework at contractor’s own expense.

No payment until services are accepted.

Poor past performance rating.

20%

Payment for each order will be based on the actual number of gallons pumped, not on the capacity of each vault, nor the estimated gallons.