2024_Shaping_the_Future_Conference.pdf
PDF 27 KB Posted
- Attached to
- 2024 Shaping the Future Conference
- Solicitation number
- 2000015892
- Issued by
- Stearns County, St. Cloud City, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the Office of the Ombuds for Family Child Care Providers in the state of Minnesota to provide services for the 2024 Shaping the Future Conference for Family Child Care Providers. The preferred dates for the conference are October 18-19, 2024, with alternative dates of October 11-12, 2024. The estimated number of attendees is 350, although the state does not guarantee a minimum number. The conference facility must be located within 50 miles of the St. Cloud River's Edge Convention Center. The contract term will be from the date of execution through December 31, 2024. Responders must submit all requested documentation, including attachments such as Responder Declarations, Exceptions to State's Standard Terms and Conditions, and the Exhibit D Price Schedule.
The pricing listed in the Exhibit D Price Schedule will be firm and will not be adjusted if the number of attendees is lower than the estimated 350. Responders must indicate if their business meets the criteria for certification in the state's Small Business Procurement Program. Submissions must be made electronically through the SWIFT Supplier Portal by the July 1, 2024 deadline, and late responses will not be accepted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D_PriceSchedule_15892.xlsx | XLSX spreadsheet | |
| SampleContractandExhibits_Event_15892.pdf | ||
| Exhibit_A2-Hastings_Master_Plan_Reduced_Size_FCA.pdf | ||
| RFP_Event_15892.pdf | ||
| Attachmetns_Event_15892.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted.
All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time.
Late responses will not be accepted.
PURPOSE: The purpose for this Solicitation (RFP) is to receive responses and award a contract to provide for the Office of the Ombuds for Family Child Care Providers, 2024 Shaping the Future Conference for Family Child Care Providers.
DATES: The preferred dates for the conference are October 18th and 19th, 2024, the alternative dates are October 11th and 12th, 2024.
The estimated number of attendees in 350. The State does not guarantee a minimum number of attendees, lodging rooms or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference facility must be in St. Cloud/Waite Park area within fifty (50) miles of St. Cloud River’s Edge Convention Center located at 10 4th Ave S, St. Cloud, MN 56301.
CONTRACT TERM. The Contract Term will be from the date of contract execution through December 31, 2024, 2024.
SUBMITTING QUESTIONS. The deadline for submitting questions is June 17, 2024, at 3:00 PM Central Time.
Questions must be submitted in writing to Kathryn Kemerley at kathryn.kemerley@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1, then again Option #1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Responder Forms
a. Veterans Preference Form (If Applicable)
b. Workforce Certification
4. Attachment E: Additional Information
5. Exhibit D Price Schedule
General Comments
- Event Comments and Attachments:
1. Event Detail
2. RFP Content
3. Solicitation Attachments
4. Sample Contract and Exhibits
5. Exhibit D Price Schedule
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Kemerley,Agnieszka Phone: 651201.3171
Email: kathryn.kemerley@state.mn.us
Event ID Format Type Page G0210-2000015892 Sell RFx 1 Event Round Version 1 1 Event Name 2024 Shaping the Future Conference Start Time Finish Time 06/07/2024 13:30:00 07/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Kemerley,Agnieszka Phone: 651201.3171
Email: kathryn.kemerley@state.mn.us
Event ID Format Type Page G0210-2000015892 Sell RFx 2 Event Round Version 1 1 Event Name 2024 Shaping the Future Conference Start Time Finish Time 06/07/2024 13:30:00 07/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Kemerley,Agnieszka Phone: 651201.3171
Email: kathryn.kemerley@state.mn.us
Event ID Format Type Page G0210-2000015892 Sell RFx 3 Event Round Version 1 1 Event Name 2024 Shaping the Future Conference Start Time Finish Time 06/07/2024 13:30:00 07/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description:
Exhibit D: Price Schedule
Question Response Upload the Event Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Kemerley,Agnieszka Phone: 651201.3171
Email: kathryn.kemerley@state.mn.us
Event ID Format Type Page G0210-2000015892 Sell RFx 4 Event Round Version 1 1 Event Name 2024 Shaping the Future Conference Start Time Finish Time 06/07/2024 13:30:00 07/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Kemerley,Agnieszka Phone: 651201.3171
Email: kathryn.kemerley@state.mn.us
Event ID Format Type Page G0210-2000015892 Sell RFx 5 Event Round Version 1 1 Event Name 2024 Shaping the Future Conference Start Time Finish Time 06/07/2024 13:30:00 07/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description:
Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 07/01/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Kemerley,Agnieszka Phone: 651201.3171
Email: kathryn.kemerley@state.mn.us
Event ID Format Type Page G0210-2000015892 Sell RFx 6 Event Round Version 1 1 Event Name 2024 Shaping the Future Conference Start Time Finish Time 06/07/2024 13:30:00 07/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Kemerley,Agnieszka Phone: 651201.3171
Email: kathryn.kemerley@state.mn.us
Event ID Format Type Page G0210-2000015892 Sell RFx 7 Event Round Version 1 1 Event Name 2024 Shaping the Future Conference Start Time Finish Time 06/07/2024 13:30:00 07/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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