2024 RFP Notice to bidders for Frontenac.pdf

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NOTICE TO BIDDERS

P.I.N. 3755.41

REPLACEMENT OF FRONTENAC ROAD BRIDGE OVER TRUMANSBURG CREEK

(LOCALLY ADMINISTERED FEDERAL AID PROJECT)

Town of Covert, Seneca County, New York

Notice is hereby given that the County of Seneca will accept sealed bids for:

Replacement of Frontenac Road Bridge over Trumansburg Creek Town of Covert, Seneca County, New York

PIN 3755.41

The Owner is the County of Seneca, and the work site is located in the Town of Covert, approximately 0.7 miles northeast of the intersection of NYS Route 89. The Total project length is 470 feet.

The work includes providing all labor, materials, machinery, tools, equipment, and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following:

replacement of the Frontenac Road bridge over Trumansburg Creek (BIN 2209490) and full depth asphalt pavement reconstruction.

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on May 1st, 2024, as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.

This project is a federal aid Group Type 4 – New or Replacement Bridge The DBE goal for this project is: 6.0% There are no M/WBE goals for this project.

The EEO Employment goals for this project are: 5.9% Minority Employment Goal

6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://ebo.dot.ny.gov/.

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

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Copies of the Contract Plans and Documents may be examined at no expense or obtained at the following location:

CHA Consulting, Inc.

2200 Main Place Tower;

Buffalo, NY 14202 Tel: 716-847-6310

A Compact Disk containing the contract plans and documents may be obtained from CHA Consulting, Inc. by mailing a written request to the address above or by emailing Maristell Schlereth at mschlereth@chasolutions.com. If express mailing is desired the bidder must provide an account number with the request.

Plans will also be available for review only, at the office of the Seneca County Public Works Department, 1 Dipronio Drive, Waterloo, NY 13165.

No verbal interpretation of the intent of any of the Contract Documents will be made before receipt of Bids. Requests for interpretations prior to receipt of Bids must be presented in writing to the Engineer, CHA Consulting, Inc., iheadleykroll@chasolutions.com and to be given consideration must be received by the Engineer at least seven (7) days prior to the date set for the opening of Bids. Any interpretation, and any additional information or instruction will, if issued, be in the form of a written Addendum or Addenda sent by email to all holders of Contract Documents at the addresses furnished therefore, at least five (5) days prior to the date of the opening of Bids.

Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid as submitted. All Addenda so issued shall become a part of the Contract Documents.

Questions regarding the Contract Documents should be directed to Iana Headley-Kroll, PE, CHA Consulting, Inc. through email at: iheadleykroll@chasolutions.com. Bidders shall promptly notify CHA Consulting, Inc. of any errors, omissions, conflicts, or ambiguity within the Contract Documents within 14 days of bid opening.

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All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications. This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope by the County Manager Office at 1 DiPronio Drive, Waterloo, NY 13165 by 2:00 P.M., local time, on Thursday July 11, 2024 at which time they will be opened and read in the Board Room at 1 DiPronio Drive, 3rd Floor, Waterloo, NY 13165. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID: PIN 3755.41 – REPLACEMENT OF FRONTENAC ROAD BRIDGE OVER TRUMANSBURG CREEK” with the Bidders name and address, and the date and time of the bid opening.

The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at:

https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibilityforms?redirect=legacy#Construction.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

NOTICE: The County of Seneca shall not be held responsible for the completeness or accuracy of any bid documents received by a vendor that were not directly issued to that vendor directly by CHA Consulting, Inc.

Any vendor submitting a bid based on incomplete or inaccurate information resulting from documentation received from any third party, shall not have cause for relief from award or completion of a contract in accordance with the official documents on file with the Commissioner of Public Works.

It is HIGHLY suggested that all vendors interested in participating in this bid, contact the office of the Engineer directly at the above address or telephone number to assure they have received the most accurate and up-to-date material concerning this contract.

The County does not offer or supply anyone the list of people that have obtained a copy of these bid specifications or cost estimates for the project prior to the opening of the bid. NO EXCEPTIONS ARE MADE TO THIS POLICY.

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The successful bidder will also be required to comply with all provisions of the environmental permits included at the end of this Project Manual.

The County of Seneca reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the County of Seneca before any award of contract may be made. Receipt of bids by the County of Seneca shall not be construed as authority to bind the County of Seneca.

A Pre-Bid Conference will not be held for this project.

The work will be substantially completed on 10/17/2025 and completed and ready for final payment on 11/14/2025. The S Frontenac Point Road improvements for the detour including asphalt overlay and pull offs on S Frontenac Point Road shall be completed prior to the closure of BIN 220949 and prior to 10/31/2024. The closure of BIN 220949 shall not be allowed over the winter shutdown.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

OWNERS CONTACT ENGINEER

Roy Gates Superintendent of Highways Seneca County 2017 Prospect St., Romulus, NY 14541 Ph: (607) 869-3325

Iana Headley-Kroll, P.E.

Project Manager CHA Consulting, Inc.

3 Winners Circle Albany, NY 12205 Ph: (518) 453-3961