2024_RFB_010 Concrete Construction and Repair.pdf

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INVITATION FOR BID

2024-RFB-010

Concrete Construction and Repair

Services (Annual Contract)

Friday, December 20, 2024

Table Of Contents

For

Project ID: 2024-RFB-010

1. Invitation to Bid

2. Instructions to Bidders

3. Scope of Work

4. Bid Form

5. Price Proposal

6. Vendor Questionnaire

Attachments:

Forest Park Form of Agreement for Construction Contract

Performance Bond

Construction General Conditions

Payment Bond

Invitation to Bid

Sealed unit price bids will be received by the City of Forest Park Georgia from qualified contractors for the

City’s Concrete Construction and Repair Services (Annual Contract). The work consists of the repair or removal of existing concrete sidewalk, driveways, gutters, and curb access ramps as needed to accommodate the replacements, layout of new work (including confirmation of compliance with the

Americans with Disabilities Act), traffic control (as necessary), concrete forming and installation, and upon completion of the concrete work, restoration of the disturbed adjacent roadway and roadside areas.

This procurement is being conducted in accordance with all applicable provisions of the City’s Code of

Ordinances, including its Procurement Code, and the particular method of source selection for the services sought in this RFB is Code Section 3-1-16; Competitive Sealed RFBs. By submitting a RFB concerning this procurement, a Proponent acknowledges that it is familiar with all laws applicable to this procurement, including, but not limited to, the City’s Code of Ordinances and Charter, which laws are incorporated into this RFB by reference. Each Proponent also agrees to participate in and abide by all requested information and abide by all City Programs.

The selected contractor must comply with local and state laws including but not limited to provisions covering construction contracts.

Bidders must comply with the City of Forest Park’s “Local, Small Business, Diversity Program”. There is a participation goal for this project. The City wants to ensure that Bidders are non-discriminatory in their process of selecting sub-contractors. The City also wants to encourage Bidders to utilize local, veteran-owned, minority, women, and disadvantaged business enterprises whenever possible.

Complete sets of the Contract Documents, Technical Specifications and the Contract Drawings may be obtained from the Issuing Office from the City’s preferred website: https://www.forestparkga.gov/rfps available at: https://procurement.opengov.com/portal/forestparkga and at the Georgia Procurement Registry website located at: https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp. Bidders are solely responsible for maintaining a complete set of Contract Documents, Technical Specifications, Contract Drawings, and project Addenda or Modifications to assure that they possess all project changes and addendums prior to bidding. Any project Addenda or modifications will be available only on the City’s e-Procurement

Portal located at: https://procurement.opengov.com/portal/forestparkga.

A Non-Mandatory Pre-Bid Conference will be held on Tuesday, January 14, 2025at 11:00 am via

Microsoft Teams.

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Any questions pertaining to the requirements of the Contract Documents and Technical Specifications, either procedural or technical, shall be submitted via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/forestparkga, by5:00 amon Tuesday, January 21, 2025.

Sealed bids will be received for Concrete Construction and Repair Services (Annual Contract) through the

City's e-Procurement Portal located at https://procurement.opengov.com/portal/forestparkga.

No bid may be modified, withdrawn, or canceled for a period of sixty (60) days after the time designated for the receipt of Bids or until the Bidder is notified by the City; whichever is sooner. The City reserves the right to accept or reject any and all bids and to waive irregularities, technicalities, and formalities.

https://www.forestparkga.gov/rfps https://www.forestparkga.gov/rfps https://procurement.opengov.com/portal/forestparkga https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp https://procurement.opengov.com/portal/forestparkga https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTA3MzFjODItNDY4Mi00ODcwLTgzZDMtYTdmNGY2MGMyOWE1%40thread.v2/0?context=%7b%22Tid%22%3a%22fb7c6cb4-5023-4802-846b-815d37e67829%22%2c%22Oid%22%3a%22defa45fd-8012-42bb-9433-485f3b4c6bc1%22%7d

Each bid shall be accompanied by a Bid Bond in an amount of not less than five percent (5%) of the total bid amount. The Bid Bond may be in the form of a bond issued by a surety acceptable to the City or a cashier’s check made payable to the City of Forest Park, Georgia. The entire Bid Bond shall be forfeited to the City of Forest Park as liquidated damages if the bidder fails to execute the Contract and provide

Performance and Payment Bonds within fifteen (15) days after being notified that the firm has been awarded the Contract.

The successful bidder will be required to furnish a contract Performance Bond and a Payment Bond, each in the sum of one hundred percent (100%) of the total amount of the Bid and provide insurance coverage as required in the Contract Documents.

Note: For more information, please refer to the Instruction to Bidders and the Contract Documents, which govern and supersede this Request for Bid.

Instructions to Bidders

1. Defined Terms

Terms used in the Request for Bid have the meanings indicated in the General Terms and Conditions.

Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Owner - City of Forest Park, Georgia

B. Issuing Office (City of Forest Park) – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

C. Request for Bid Number – The official number associated with the contract bid as determined by the date of release for the official bid by the City of Forest Park.

Bid Timeline:

RFBs will be publicly opened and read at 2:01 p.m. on the respective due date on the OpenGov platform and Microsoft Teams..

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This RFB is being made available by electronic means. If accepted by such means, then the Proponent acknowledges and accepts full responsibility for monitoring the City’s website for any addenda to the RFB.

The City reserves the right to cancel any and all solicitations and to accept or reject, in whole or in part, any and all RFBs when it is for good cause and in its best interest. The City reserves the right to select the lowest, responsive, and responsible respondent the City deems is in the best interest of the City.

Qualification of Bidders

• Consideration: Bids will be considered only from individuals and entities that normally engaged in providing and performing Services specified herein. Bidders shall be required to show that they have had experience in providing Services the same or similar nature and that the Bidder has been in formal existence and engaged in similar type Services for not less than three (3) years.

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• General: Bidder must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient service to the City and shall have all necessary licenses and permits required by law to provide the Services to the City.

• Bidder's Information: The City reserves the right before recommending any award to inspect the facilities and organization or to take any other action necessary to determine ability to perform in accordance with specifications, terms and conditions. Bidders are required to complete and answer all the Bidder Questionnaire questions located in the Submittals section.

• Performance: The City will determine whether there is evidence of Bidder’s ability to perform the

Services satisfactory and the City reserves the right to reject bids where evidence submitted, or investigation and evaluation by City staff indicates inability of the Bidder to perform the Services.

2. Copies of Bidding Documents

A. Complete sets of Bidding Documents shall be used in preparing Bids; the Owner does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents.

B. The Owner, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

C. Complete sets of the Bidding Documents in the number and for the amount stated in the Advertisement or Request for Bid are to be obtained from the Issuing Office. The Issuing Office will maintain a Plan

Holders List for this project.

D. Complete sets of the Contract Documents, Technical Specifications and the Contract Drawings may be obtained from the Issuing Office from the City’s e-Procurement website located at:

https://procurement.opengov.com/portal/forestparkga/projects/128926. Documents are also available at the Georgia Procurement Registry website located at:

https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp.

E. Bidders are solely responsible for maintaining a complete set of Contract Documents, Technical

Specifications, Contract Drawings, and project Addenda or Modifications to assure that they possess all project changes and addendums prior to bidding.

F. All bid documents will be posted online at https://procurement.opengov.com/portal/forestparkga/projects/128926.

3. QUALIFICATIONS OF BIDDERS

To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as financial data, previous experience, present commitments, and such other data as may be called for below.

A. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate

Resolution, Financial Statement, Current Workload, etc.)

https://secure.procurenow.com/portal/alachuacounty/projects/114803/document?section=1050192 https://procurement.opengov.com/portal/forestparkga/projects/128926 https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp https://procurement.opengov.com/portal/forestparkga/projects/128926

B. Georgia Contractor License

4. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

A. Bid Bond, Performance and Payment Bonds

1. A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of

Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond issued by a surety meeting the requirements of the Bid and General Conditions.

2. The successful bidder will be required to furnish a contract Performance Bond and a Payment Bond, each in the sum of one hundred percent (100%) of the total amount of the Bid and provide insurance coverage as required in the Contract Documents.

B. Subsurface and Physical Conditions

1. The Supplementary Conditions identify:

2. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site, including but limited to a geotechnical report.

3. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

4. Copies of reports and drawings, if any, referenced above will be made available via the City's e-procurement portal located at: https://procurement.opengov.com/portal/forestparkga/projects/128926. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

C. Underground Facilities

1. Information and data shown or indicated in the Bidding Documents with respect to existing

Underground Facilities at or contiguous to the Site is based upon information and data furnished to

Owner by owners of such Underground Facilities, including Owner, or others.

D. Hazardous Environmental Condition

1. The Supplementary Conditions identify any reports and drawings known to Owner relating to a

Hazardous Environmental Condition identified at the Site.

2. Copies of reports and drawings, if any, referenced above will be made available via the City's e-procurement portal located at: https://procurement.opengov.com/portal/forestparkga/projects/128926. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

E. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General

Conditions. On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid.

Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and

Regulations relative to excavation and utility locates.

F. It is the responsibility of each Bidder before submitting a Bid to:

1. examine and carefully study the Bidding Documents, and the other related data identified in the

Bidding Documents;

2. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

3. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

4. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the

Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3)

Bidder’s safety precautions and programs;

5. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

6. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

7. promptly give Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Owner is acceptable to Bidder;

8. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work; and

9. refer to the submittal checklist and submit bid documents in the order according to the submittal checklist.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Section, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Owner are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

G. The Contractor shall commence the Work under this Contract within ten (10) days from the acknowledgement of receipt of the Notice to Proceed (“Commencement Date”). The Initial Term of this

Agreement shall be for twelve (12) calendar months, beginning on the Commencement Date. This annual contract comes with 2 annual options to renew. Prior to the expiration of the Initial Term, the parties have the option to renew this agreement for a First annual Renewal Term of twelve (12) calendar months. Prior to the expiration of the First annual Renewal Term, the parties have the option to renew this Agreement for a Second annual Renewal Term of twelve (12) calendar months. Without further action by either party, this

Agreement will terminate at the end of the Initial Term or at the end of each annual Renewal Term. Each option to renew must be exercised prior to the beginning of each annual Renewal Term and, is only effective upon adoption and approval by the City of Forest Park Governing Authority and the Contractor in accordance with the terms of this Contract.

5. NON-MANDATORY PRE-BID CONFERENCE

A PRE-BID CONFERENCE will be held virtually on Tuesday, January 14, 2025 @ 11:00 am at

Microsoft Teams.

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Representatives of Owner will be in attendance to discuss the Project. Bidders are “Strongly Encouraged” to attend and participate in the conference. Owner will transmit to all prospective Bidders such Addenda as

Owner considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

6. SITE AND OTHER AREAS

The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding

Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

7. INTERPRETATIONS AND ADDENDA

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A. Bidders shall submit all inquiries regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/forestparkga. Please note the deadline for submitting inquiries.

Questions will not be accepted after 5:00 am on Tuesday, January 21, 2025. All answers to inquiries will be posted on the City's e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. Interpretations or clarifications considered necessary by the City in response to such questions will be issued by Addenda. Oral and other interpretations or clarifications will be without legal effect.

B. Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by

Owner. Bidders are required to register for an account via the City's e-Procurement Portal hosted by

OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/forestparkga.

8. BID SECURITY

A. A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent (5%) of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond

(on the form attached) issued by a surety meeting the requirements stated with in this RFB.

B. The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract

Documents, furnished the required contract security and met the other conditions of the Notice of

Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of

Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The

Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of even days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

C. Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

9. CONTRACT TIMES

The number of consecutive calendar days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Agreement

10. LIQUIDATED DAMAGES

Provisions for liquidated damages, if any, are set forth in the Agreement.

11. SUBSTITUTE AND “OR-EQUAL” ITEMS

The Contract, if awarded, will be on the basis of materials and equipment specified or described in the

Bidding Documents, or those substitutes of “or-equal” materials and equipment approved by Owner and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Owner at least 10 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the

General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Owner’s decision of approval or disapproval of a proposed item will be final. If Owner approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

12. SUBCONTRACTORS, SUPPLIERS AND OTHERS

A. If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the

Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five (5) days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by

Owner. If Owner, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent

Successful Bidder to submit a substitute, without an increase in the Bid.

B. If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities.

Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner subject to revocation of such acceptance after the Effective Date of the Agreement as provided in

Paragraph 6.06 of the General Conditions.

C. Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

13. LOCAL, SMALL BUSINESS, DIVERSITY PROGRAM

A. The City of Forest Park has implemented a Local, Small Business, Diversity Program to promote full and open competition in all city contracts. LSBD participation goals are set on a contract-by-contract basis for each specific prime contract with subcontracting possibilities. The City wants to ensure that

Proponents are non-discriminatory in their process of selecting sub-contractors. The City also wants to encourage Proponents to utilize local, veteran-owned, minority, women, and disadvantaged business enterprises whenever possible.

Included in this RFB are subcontracting/subconsultant forms that all Bidders will be required to complete along with their Bids (in addition to general contractor forms). All forms included in this solicitation must be completed for Bidder to be considered responsive.

Each Bidder must propose to achieve the LSBD participation goal that is equal or greater than the percentage required. Each Bidder will be required to submit evidence demonstrating that “good faith efforts” were made if you cannot meet the goal.

These forms are requirements under the City of Forest Park’s Local, Small Business, Diversity Program, and it is a requirement to comply with making the “good faith effort” to achieve the goal. Failure to complete these forms may deem you non-responsive.

The participation goal for this procurement is 25 percent (25%)

A business is considered Local if they meet the following:

1. The business or supplier must operate and maintain a regular place of business within the geographical boundaries of the city;

2. The business or supplier must provide a copy of a current occupational tax certificate;

3. The business or supplier must have paid all real and personal taxes (if any) owed the city and not otherwise owe the city any funds; and

4. The business or supplier must certify its compliance with the Georgia Security and Immigration Act.

A Small Business means a locally based business whose average annual gross receipts or number of employees averaged over the past five years must not exceed the size standards as defined pursuant to 15 C.F.R § 121.201 et al., who demonstrates that individual owner’s personal net worth and does not exceed $750,000.00, exclusive of the individual’s ownership interest in their primary residence and the value of the LSBD.

A. LSBD Required Forms

1. Forms to be submitted with Bid:

a. LSBD-1 Covenant of Non-Discrimination: The signed agreement stating that the firm will not discriminate on the basis of a firm’s size (revenue or employee count) with regard to prime contracting, subcontracting, or partnering opportunities.

b. LSBD-2 Sub-Contractor Contact Form: A list of all firms contacted to participate as LSBD sub-contractors/suppliers on a contract.

c. LSBD-3 LSBD Sub-Contractor/Supplier Utilization Form: A list of all firms procured as LSBD sub-contractors/suppliers to be utilized on a contract.

d. LSBD-4 Statement of Good Faith Efforts (Including the Checklist): Documented efforts to seek and procure the utilization of LSBD’s as sub- contractors/suppliers on a contract where a goal is required.

2. Forms to be submitted post-award:

a. LSBE-5 Post Award Monthly LSBD Participation Report – Contract Goal: Report detailing percentage of LSBD participation (work performed) and payments to VOB/MBE/WBE/DBE subcontractors on a monthly basis.

b. LSBD-6 Request for Subcontractor Removal/Substitution Form: Required to fill out and obtain approval if a LSBD subcontractor is being substituted following post bid.

B. Supplements

a. Form LSBD-1, Covenant of Non-Discrimination

b. Form LSBD-2, Sub-Contractor Contact Form – Contract Goal

c. Form LSBD-3, Local, Small Business, Diversity Project Participation Plan

d. Form LSBD-4, Statement of Good Faith Efforts

e. Form LSBD-5, Post-Award-Monthly LSBD Participation Report Contract Goal

f. Form LSBD-6, Subcontractor Removal/Substitution Form

14. PREPARATION OF BID

A. The Bid Form is included with the Bidding Documents. A copy of all bid documents may be found on the City's e-Procurement portal located at https://procurement.opengov.com/portal/forestparkga.

B. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section listed therein.

C. A Bid by a corporation shall be executed in the corporate name by the president or a vice- president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

D. A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

E. A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

F. A Bid by an individual shall show the Bidder’s name and official address.

G. A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid

Form. The official address of the joint venture shall be shown.

H. All names shall be printed in ink below the signatures.

I. The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form in addition to submitting the Acknowledgement of Addenda Form 11.

J. Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

K. The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

15. BASIS OF BID; COMPARISON OF BIDS

A. Unit Price

1. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

2. The value of items required by the Contract Documents but not show in the line items on the Bid

Form shall be included in the unit price of the line item that relates to this work.

3. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

4. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

B. Allowances

1. Bidder is to include a “Construction Contingency Allowance” amount equal to five percent (5%) of the “Lump Sum Base Bid Amount” within the “Lump Sum Base Bid” the amount bid on the

Bid Form submitted. This allowance is for additional work as directed by the Owner. Monies not utilized by the Owner for this project will be removed from the final contract price at the completion of the project by use of a Change Order.

16. SUBMITTAL OF BID

With the submission of the Bidding Documents, a Bidder shall provide required information with the Bid:

A. Required Bid Security;

B. LSBD Forms 1-4 ;

C. List of 3 Project References;

D. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids;

E. Copy of Contractor’s License [or] Evidence of Bidder’s ability to obtain a State Contractor’s License and a covenant by Bidder to obtain the following said license within the time for acceptance of Bids.

F. Georgia Department of Transportation Prequalification Certification for Roads

G. Certificate of Insurance (listing Forest Park as the Certificate Holder);

H. Contractor Affidavit and Agreement;

I. Subcontractor Affidavit and Agreement;

J. Contractor’s Statement of Legal Status and Financial Capability;

K. Certification Regarding Debarment, Suspension, and Other Matters;

L. Non-Collusion Affidavit;

M. Bidder’s Contact Directory;

N. Required Bidder Qualification Statement with Supporting Data for the following;

1. Organizational Structure/Key Personnel and Resumes: The Bidder’s Organizational Structure

Section should introduce the proposed Bidder team by:

a. Provide the Bidder’s Management Organizational Chart both graphically and in narrative format.

The Organizational chart and narrative should provide a description of the Bidder’s views on how it will organizationally provide the Services.

b. Provide a description of how the organizational structure will facilitate managing the Services requested and how an efficient flow of information will be realized from the organizational structure.

c. Provide resumes for key personnel you intend to assign to this Project for the following positions: Principal-in-charge, Project Manager and On- Site/Quality Assurance Supervisor.

Submission of these names constitutes a commitment to use these individuals if the Bidder is awarded a Contract, and changes may be made only with the prior written consent of the City.

Resumes should be organized as follows:

i. Name and Title;

ii. Professional Background

iii. Current and Past Relevant Experience

iv. Education; and

v. Certifications

2. Overall Project Experience, Qualifications, and Performance on Previous Similar Projects

a. Describe the Bidder company’s history of experience providing general contracting services for a city or commercial property of similar size and scope.

b. Provide detail evidence that is currently providing general contracting services.

c. Provide a matrix of three (3) relevant projects within the last five (5) years of similar size and scope, including client name, project description, project value, role of the individual, project completion date, reference contact name, phone number and e-mail address. See attached

References Form.

3. Management and Staffing Plan

a. Describe how the project will be organized and managed, ensuring that staffing needs are met for the delivery of services and duties as outlined in Exhibit A. Clearly outline the estimated staffing for each service area.

b. Describe your processes, procedures and methodology for monitoring quality control and required outcome for services being provided. The plan should include the name and title of the inspector, frequency of each inspection, and all forms that will be used to document the inspections.

c. Describe your process for reporting capabilities and provide sample reports for this project, i.e., performance measures, quality of work, and deliverables.

d. Provide a list of resources and include a list of equipment with quantity of each.

4. Quality Control Plan Approach

a. Bidder must submit an executive level plan describing the management process the Bidder will implement to ensure all work and services performed are of the highest quality. The approach should include a description of the Bidder's process as it pertains to shop drawings, product and materials submittals, inspection of subcontractor/subconsultant work and materials, means and methods of conducting Quality Control testing, etc. Describe the Bidder's corrective action plan.

Describe how the Bidder's organizational structure supports this plan and clearly identify responsible and accountable parties (Do not provide the Bidder's existing Quality Control

Manual).

5. Procurement Plan

a. Bidder must submit an executive level approach (3 pages maximum) to the competitive and open procurement of subcontractors/subconsultants, materials, supplies and equipment required to complete a project. The plan must address the bonding requirements it will require of the subcontractors as well as any bonding assistance available to subcontractors. Include your ability to purchase material and supplies for this project to meet the construction schedule.

6. Safety Record and Experience

a. Each Bidder must demonstrate that it is committed to implementing a first- rate safety program and that it has an exceptional safety and environmental record. Each Bidder must submit their current Experience Modification Rate (EMR). If an EMR is not available, each Bidder and its proposed subcontractors/subconsultants must submit a written statement detailing each one's safety records on its last 5 projects listed in the Bidder’s reference., Include contact names and phone numbers where the City can verify the safety record statement. Each Bidder must provide a Log and Summary of OSHA violations and any fines or settlements for the past 36 months.

Attach OSHA Form 300A - Work Related Injuries and Illnesses, as required by the U. S.

Department of Labor, for the past 36 months (Provide OSHA Recordable Incident Rate (Year

2017) and OSHA Lost Days Away Incident Rate (Year 2017). This is applicable to site construction and installation activities only. (Do not submit the Bidder's Safety Manual).

O. Sealed bids will be received for Concrete Construction and Repair Services (Annual Contract) through the City's e-Procurement Portal located at https://procurement.opengov.com/portal/forestparkga.

17. MODIFICATION AND WITHDRAWAL OF BID

A. A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

B. If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

18. OPENING OF BIDS

Bids will be opened at the time and place indicated in the Advertisement or Request for Bid and read aloud publicly. A Bid Tabulation of the amounts of the Base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

19. BIDS TO REMAIN SUBJECT TO ACCEPTANCE

All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

20. EVALUATION OF BIDS AND AWARD OF CONTRACT

A. Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any

Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible.

B. More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

C. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

D. In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

E. Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

F. If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Owner.

21. CONTRACT SECURITY AND INSURANCE

Article 5 of these General Conditions, as may be modified by the Supplementary Conditions, sets forth

Owner’s requirements as to performance and payment bonds and insurance.

When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

22. SIGNING OF AGREEMENT

When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unsigned counterparts of the Agreement along with the other Contract Documents which are identified in the

Agreement as attached thereto. Within 15 calendar days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten calendar days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

Scope of Work

23. Scope of Work

The City of Forest Park is soliciting bids from responsible vendors for Concrete Construction and Repair

Services for Sidewalks, Driveways, Concrete Slabs, and Gutters and Curb Access Ramps. Contractor shall provide all materials, labor, supervision, tools, accessories, equipment, permits, fees, testing, inspections, certifications, and all other things necessary for Contractor to complete concrete construction and repair projects requested by the City. The scope of work will vary with each individual project request.

Construction services performed under this contract may include, but not be limited to, the following:

• Demolition, including saw cutting and disposal of concrete, asphalt and vegetation

• Asphalt patching/repair, speed hump, speed table and traffic circle construction

• Sinkhole Repairs

• Water service modifications and emergency roadside repairs

All work shall be performed to Public Works and GDOT Standard Specifications, and the contractor will be expected to perform the work in accordance with all applicable federal, state, and local guidelines and standards. Detail designs may be provided, on an individual project basis. The parties agree to the following:

1. There will be no retention under this contract.

2. The Contractor and any subcontractor for an individual project order shall include in each subcontract the full street or physical address of each separate location at which the construction work will be performed.

24. General and Specific Requirements

Projects will be assigned to the contractor on an as-needed basis and will range in complexity. There will be a mix of small and large projects; however, there is no assurance that the average project will be either small or large. Unless proven to be a safety issue not normally associated with typical roadway construction projects, all proposed project orders shall be accepted by the Contractor.

Upon receiving a project order request from the City, the Contractor shall provide a proposal and work schedule within 14 days. All projects will have a specific time frame approved by the Public Works

Director (start and end dates). For any individual project orders $50,000 or greater, the City’s Local Small

Business Diversity (LSBD) program will apply and may result in the establishment of a LSBD goal. If applicable, the Contractor shall submit a LSBD plan with the individual project proposal to the project manager for the Procurement Manager's review, per LSBD program requirements.

A lead time of seven (7) working days (from receiving approval of a project order request) will be allowed to begin construction for each project, unless agreed to otherwise and approved in writing.

Liquidated damages will be assessed per the Public Works Standard Specifications for Public Improvements and will be assessed to the Contractor for each day beyond the allowed number of days for completion. The

Contractor shall request in writing, justified time extensions for each project order. Accordingly, instead of requiring any such proof, the City and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay the City $250 for each day that expires after the time specified in the assigned project order. If for any reason the Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by the City, Contractor shall pay the City

$500 for each day that expires after the time specified in the assigned project order for completion and readiness for final payment until the Work is completed and ready for final payment.

The one-year warranty, if applicable, for each project shall be from the date of final acceptance for that project. Contractor shall provide any specified warranties, workmanship/maintenance bonds, maintenance agreements, and other similar documents with payment for project completion.

Specific Special Provisions will be provided on a project-by-project basis as needed.

25. Special Considerations

A. Project Pricing

When possible, the City intends to solicit quotes from all On-Call Contractors upon identification of a project. Individual project orders will be awarded based on the proposed cost and consideration of the firm’s ability to complete the work expeditiously. When quoting individual project orders is impracticable, the

City reserves the right to award project orders as it deems to be in its best interest.

B. Award of Individual Project Orders

Scope, schedule, price, and liquidated damages (if applicable) are agreed upon in a fully executed Notice to

Proceed letter prior to Contractor beginning the work. Each individual project order shall not exceed

$1,000,000 unless a waiver is requested of and approved by the City Manager prior to services being rendered.

C. Miscellaneous

All correspondence and data submitted by the Contractor under the contract shall reference the issued

Blanket Purchase Order Number and Project Order Name.

D. Permitting

The contractor is responsible for submitting and securing all necessary City and County permits. The City is responsible for the City required permit fees. The Contractor is responsible for any County fees.

Bid Form

26. Bid Recipient

A. This Bid is submitted to: City of Forest Park.

B. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with the Owner in the form included in the Bidding Documents and to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

27. Bidder's Acknowledgement

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

B. Bidder agrees that the Owner reserves the right to reject any or all bids and also has the right to waive bidding informalities.

C. Bidder agrees that the bid security required for submission of this bid is to become the property of the Owner, as damages, in the event that the Contract and Bonds are not executed with the time set forth in the Contract Documents.

28. Bidder's Representations

In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged in OpenGov on the City's e-Procurement located at:

https://procurement.opengov.com/portal/forestparkga/projects/128926.

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding

Documents, with respect to the effect of such…