2024-QQ-279_QQ_Requirements.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 4

1. PROJECT LOCATION

A. Youth Athletic Center Football Field 2 – Full Field Repair 2810 17th Street Sarasota, FL 34234

2. TURF SPECIFICATIONS

A. Certified TIFTUF Bermuda Turf.

B. “Big Roll” turf, shall be between 42” and 48” in width. Contractor may use a double roll if desired.

C. Turf shall be a 1.5” thickness of cut; composed of 0.75” grass, 0.75” soil.

D. Turf shall be field maintained at a cut height of 1” or lower.

E. Blue Tag Certification shall be provided to the County’s designated Project Manager at the time of delivery.

3. INSTALLATION

A. Estimated Installation Date: August 5, 2024.

B. The Contractor shall coordinate the installation schedule with the County’s designated Project Manager, providing no less than 24 hours’ notice of installation date.

C. Contractor shall install sod within 24 hours of harvesting.

D. Field preparation, including laser grading, is being provided by the County.

E. The Contractor shall plant the sod immediately upon arrival. All mesh backing will be removed during installation.

F. The County will perform pre-plant fertilization of the field to ensure the best conditions for the plants to establish and provide watering of newly installed turf, as required.

G. Contractor’s delivery of the turf shall include unloading from the delivery truck by the Contractor’s representative. The County will not supply any equipment for use by the Contractor’s representative.

H. The Contractor shall use proper equipment to prevent damage to turf or grade.

I. The Contractor shall install turf to conform to the irrigation zone layout, lightly watering immediately after installation of each zone. An irrigation layout drawing will be provided to the awarded Contractor.

J. At completion of each area of turf work, Contractor shall remove all debris, equipment, and surplus materials, including but not limited to sod netting. All material removed shall be disposed of off-site by the Contractor.

Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 4

K. During installation of turf, the Contractor shall consult with the County for inspection and approval of work quality. In the event the County, in its sole discretion, determines there is unsatisfactory work, the Contractor shall be responsible for replacing those areas specified by the County. Replacement shall be at no additional cost to the County.

L. The Contractor shall install the sod to form a solid mass. Sod should be laid tightly together and not be laid on top of other sod or overlap corners. Sod shall be rolled upon completion of installation.

4. COUNTY ACCEPTANCE

The County shall have the right to reject turf that is of unacceptable quality in the sole opinion of the County.

5. WARRANTY

All turf and materials provided by the Contractor shall be fully warranted from the date of County’s acceptance for a period of 15 calendar days.

6. FEE

Contractor’s fee shall be inclusive of all costs, including delivery and installation. No additional costs/fees will be paid by the County.

7. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 1 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

8. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 4

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

9. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

10. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

11. PROJECT DURATION Not Applicable if checked

A. Work shall begin within days after receipt of a County Purchase Order and shall be completed no more than days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

12. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

13. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

14. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

15. CONTINGENCY Not Applicable if checked

Quick Quote Requirements – Services Revised 09/13/23 Page 4 of 4

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

16. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

17. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

18. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the

County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial

Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’

Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial

Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products

& completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business

Automobile Liability with limits not less than 1,000,000 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.