2024 PWS Sagamore Hill Grounds and Snow.pdf

PERFORMANCE WORK

STATEMENT

FOR

SNOW REMOVAL AND SUMMER

GROUNDS MAINTENANCE AT

SAGAMORE HILL

PREPARED BY:

66 ABG/CEOES

06 March 2024

1. DESCRIPTION OF SERVICES:

1.1 Scope: The contractor shall provide all labor, tools, equipment, hoses, gauges, test equip-ment, hearing protection, eye protection including prescription safety glasses, materials, sup-plies and parts, transportation and other incidentals necessary to perform all operations in con-nection with winter snow removal and summer grounds maintenance at Sagamore Hill in Ham-ilton, MA. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS).

Contractor shall be licensed within the state of Massachusetts, as required, and shall perform work to comply with all applicable local, state, and federal codes, standards, and Manufac-turer’s instructions. Most stringent of nationally recognized or local codes will apply. The con-tractors geographical proximity to the Civil Engineering Headquarters located on Hanscom, AFB. Contractor must have the ability to respond at duty location within one hour of event notification (notionally located approximately 60 miles radius of the place of performance).

Additionally, please note that the following clauses will be included in the contract award:

52.219-6 Notice of Total Small Business Set Aside 52.219-8 Utilization of Small Business Concerns.

52.219-9 Small Business Subcontracting Plan.

52.219-14 Limitations on Subcontracting.

Please include in your response to this solicitation your plan for meeting the time notification requirements specified above. Additionally, please note that you will be required to notify the Government, and receive approval in accordance with the above clauses, in the event that you plan to subcontract for this requirement. If so, please identify how the subcontractor will meet the response time requirement listed above, as this requirement applies to subcontractors as well. Requirements of FAR 52.219-14, Limitations on Subcontracting, will be monitored and strictly enforced by the Procurement Contracting Officer (PCO). The Prime Contractor shall provide a report identifying the total Prime Contractor (to include similarly situated entities) and Subcontracted cost of contract performance to date on an annual basis to the PCO.

1.2. Scope - Winter: Contractor to provide snow/ ice removal and sand / salt application at the Sagamore Hill facility in Hamilton, MA on the designated paved areas shown on Attachment #1. Performance is to be conducted in such a way that the facility is able to remain open and operational and that all personnel may traverse roads and sidewalks safely. The Contractor will provide snow removal for every one (1) to three (3) inches of snow accumulation. In no case shall accumulation exceed three (3) inches. At no time shall ice accumulate.

1.2.1. Provide supervision and quality inspection on site at all times during performance.

1.2.2. Contractor shall provide the supervisor’s phone numbers to call for assistance 24 hours a day. Numbers shall be provided to both the Civil Engineering Contracting Officer Representa-tive (COR) and the Sagamore Hill Site Manager.

1.2.3. Contractor shall verify all measurements (types and quantities areas to be serviced).

1.2.4. Each plowing must cover the ENTIRE width of the pavement and must ensure mailbox areas are entirely open and free for US Postal Service employees and residents. No snow will be stockpiled and banked so that it blocks existing roadways and/or building entrances.

1.2.5. Snow removal and/or ice alleviation services will begin when there is accumulation of one inch or greater, of snow or ice, that has formed on any surface. Contractor is responsible for removing any sand accumulation.

1.2.6. Ice shall be removed immediately to provide secure footing by snow removal operations and sanded with sand/salt mixture. Sand shall be removed and disposed of as necessary to pre-vent accumulation.

1.2.8. Contractor warrants that all work will be performed in accordance with the standards of care and diligence normally practiced by recognized firms in performing work of a similar na-ture. Contractor further represents and warrants that they have the knowledge, information, and skills to perform the work in compliance with all laws, rules, and regulations, including, but not limited to, those pertaining to health and safety, industrial hygiene, environmental conditions, or hazardous substances. Equipment shall be in appropriate safe working order and shall not leak excessive amounts of oils, fluids, or glycol. Contractor is responsible for environmental cleanup of all spills of fluid leaks caused by their equipment.

1.2.9 SUBMITTALS: All identified/required submittals will be submitted to the Contracting Office. Submittals will consist of:

1.Certificate of Insurance.

2. Site-specific Quality Control Plan.

3. Site-specific Safety Plan.

4. Subcontractor Points of Contact.

5. Plan with requested snow storage areas.

6. Landscape Maintenance Plan.

7. Seed Mix for approval.

1.3 SCOPE – Growing Season 1 April -30 September : Contractor to provide landscape services at the Sagamore Hill facility in Hamilton, MA. The area consists of improved grounds A & B and semi-improved areas as shown on the map in Attachment #2. Trash and litter shall be removed in all areas including wetlands and tree-line areas. The contractor shall submit a Landscape Maintenance Plan to ensure a healthy, disease-free, well-manicured landscape. The plan shall be submitted within 30 days after the Contract award.

1.3.1. Improved Grounds A & B: Improved grounds shall be indicated on the attached map.

Proper mower height of cut, sharp blades, and low moisture content are the main requisites for a successful mowing operation. No more than one-third of the grass will be removed in any one mowing operation. Improved grounds shall maintain a grass height between 2” and 4”. Grass clippings shall be removed as resources permit. Vegetation shall be removed from all cracks and joints in pavements. Grass and weeds shall be trimmed around shrubs, trees, buildings, fences, poles, posts, fire hydrants, boulders, and other fixed objects. The trimmed height shall be the same as the grass height. Provide as part of the Landscape Maintenance Plan, an annual schedule to perform an effective fertilizer and lime application program for all improved grounds. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in the manicured grounds and apply ferti-lizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. Eliminate pests as needed. Ensure fallen leaves are removed and composted.

1.3.2. Semi-improved Grounds: Semi-improved grounds are areas where landscape mainte-nance is performed primarily for functional, operational, or aesthetic reasons. The semi-im-proved category may contain fence lines, storage areas, fuel storage areas, substations, genera-tor pads, and other open spaces. Grass will be cut once per month as weather permits.

1.3.3. Tree Line Cleanup: These areas will be kept free of trash each mowing

1.3.4. Tree and shrubbery Maintenance: Trees and shrubs will be pruned and trimmed. Prun-ing shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition the contractor shall prune and trim trees that pose public safety hazards.

Minimum safety clearances are as follows: 14 feet over streets, 12 feet over driveways, and 8 feet over buildings. Trimming or pruning of trees that touch or hang over energized utility poles is the responsibility of the Contractor. Trees and shrubs shall be removed when diseased or damaged after approval of the Government Representative. Removed trees and shrubs will be replaced when approved by the Government Representative.

1.4. Issue to proceed: After contract award, the Contracting Officer Representative will give the Contractor permission to start work (Notice to proceed [NTP]). Contractor may be re-quired to attend a scheduled meeting.

1.5. Notification of commencement: Contractor shall notify Contracting Officer Representa-tive before commencement of work. Contractor will coordinate access to the site with the Site Customer Coordinator POC, Mr. Dan Holmes.

1.6. Mishap Reporting: In performing work under this contract on a Government installa-tion, the contractor shall report any accidents involving Air Force property/equipment dam-age, or contractor personnel injuries occurring on the job or an accident resulting in death, in-jury, occupational disease, or adverse environmental impact to the contracting officer within five days.

1.7. Quality Assurance: According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The COR is a representative of the Contracting Officer (CO) and will participate in the administration of this contract. Any mat-ter concerning a change to the scope, prices, terms or conditions of this contract shall be re-ferred to the CO. All services to be performed by the contractor will be subject to review by the CO or COR. The contractor shall provide an answer to a submitted Corrective Action Re-port (CAR) and Customer Complaint Form from the COR within one (1) working day from receipt. The contractor shall provide written response addressing the root cause, corrective ac-tion and preventive actions (s).

1.8. Continuation of Essential Services during Crisis: This requirement has been deter-mined not to be essential and does not require continued support during a crisis as define in DFARS Clause 252.237-7023.

1.9. Hours of Operation: The contractor shall perform work Monday thru Friday, under this contract during the following hours: 07:30 a.m. until 4:00 p.m., excluding Federal Holidays.

Work required to be performed outside of these hours shall only be done after approval from the contracting officer.

1.10. Federal Holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled ser-vice day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

1.11. Safety: Contractor is solely responsible for maintaining a work site and project execu-tion in compliance with the Occupational and Safety and Health Administration (OSHA) Reg-ulations (Public Law 91-586) and the resulting standards, OSHA Standard 29 CFR 1910, 1926, and the protection of their employees. The Contractor shall be responsible for the safe conduct of all craftsmen, laborers, and subcontractors. It is the Contractor’s sole responsibility to make certain that all safety requirements are met. Additionally, the Contractor is responsi-ble for the safety and health of all Subcontractor employees. Department of Labor, OSHA in-spectors are authorized right of entry to inspect any place of employment operated by an Air Force Contractor or Subcontractor. They are, for the most part, “NO NOTICE” inspections.

NOTE: Notify the Civil Engineering Government Representative if an OSHA inspector visits your site.

1.12. Hazardous Material (HAZMAT): The contractor will comply with the Hanscom AFB. Hazardous Materials Operation Plan provided. The contractor shall not store chemi-cals/HAZMAT on Hanscom AFB or Sagamore Hill facility. All chemicals/HAZMAT shall be approved prior to being transported on base or Sagamore Hill facility for use by any con-tractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Safety Data Sheets (SDS) for each chemical, material and sub-stance proposed to be used in performance of this PWS. The COR will forward the com-pleted AF Form 3952(s) and SDS to 66 ABW/CEIE for approval. The contractor shall not transport or use any chemical, material or substance on Hanscom AFB before written ap-proval is provided by 66 ABW/CEIE. Contractor shall maintain copies of SDS(s) for all chemicals. The SDS(s) shall correspond with the manufacturers of the chemicals on hand.

Manufacturer, material, and SDS shall match. NOTE: SDS refers to manufacturer MSDS.

Once material is approved for use, contractor shall contact base Environmental Management (EM) (66 ABW/CEIE) and provide a list of all material. 66 ABW/CEIE shall determine any additional material requirements based on the hazard code of the material.

1.13. Hazardous Waste: Any hazardous waste generated by the Contractor is the sole re-sponsibility of the Contractor for proper management and disposal. This material must be properly labeled, stored, transported, and disposed of in accordance with the latest Environ-mental Protection Agency and Department of Environmental Protection rules and regulations.

1.14. Spills: Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident.

When possible, the contractor shall use a base telephone to receive help from Hanscom AFB

911. If using a cell phone, request Hanscom AFB 911. The contractor shall report all environ-mental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and the rate of discharge 6.) Any damages or injuries involved 7.) Extent of the area impacted 8.) Potential hazards 9.) Action taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment) and whether 911 was called and which agencies responded.

1.15. Contractor Personnel: The contractor shall designate in writing the name of the Con-tract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted any time to the CO and the COR within five (5) calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Hanscom AFB. The CM or alternate shall be available to meet on the installation with government per-sonnel designated by the CO to discuss problem areas.

1.16 The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general well being or op-erational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an em-ployee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addi-tion, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervi-sion, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the gov-ernment under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.0. SERVICE SUMMARY.

Performance Objective

Reference Performance Threshold

Method of Assessment

SS 1: Maintain im-proved grounds to re-quired standards.

1.3.2 95% of the time. Period Survailance, Cus-tomer Complaint.

SS2: Remove snow and ice in accordance with required standards.

1.2 95% of the time. Periodic Survailance, Customer Complaint.

SS 3: Maintain tree-lined area to required standards.

1.3.4 95% of the time Periodic Survailance, Customer Complaint.

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP): Government Furnished Property is not ap-plicable to the performance of this contract.

3.3. Government Furnished Services: Government Furnished Services are not applicable during the performance of this contract.

Sagamore Hill – Snow removal Plan

Attachment I

Sagamore Hill – Grounds and Landscape Maintenance

Attachment II

SQ FT Acres Improved A 33,890 0.8 Improved B 39,249 0.9 Semi Imp. 192,946 4.4 Total 266,085 6.1

Sagamore Hill:I:

Period Survailance, Customer Complaint.