2024_LRRB_RIC_Joint_Summer_Meeting.pdf
PDF 33 KB Posted
- Attached to
- 2024 LRRB/RIC Joint Summer Meeting
- Solicitation number
- 2000015542
- Issued by
- Crow Wing County, Minnesota
About this file
The document is a Request for Bid (RFB) issued by the State of Minnesota's Transportation Department for the 2024 Local Road Research Board (LRRB)/Research Implementation Committee (RIC) Joint Summer Meeting. The purpose of this RFB is to establish a contract for the event to be held on June 17-18, 2024 for approximately 35 attendees. The State does not guarantee a minimum number of lodging rooms or meals, and the prices listed on the price schedule worksheet are firm. This is an all or none award, and the State reserves the right to hold the conference within 40 miles of the city limits of Brainerd, MN. Attachments A, B, C, D, and the Exhibit E Price Schedule Worksheet must be completed and submitted with the response.
The pricing schedule includes line items for lodging, catering, and audio visual services. The contract is open to all bidders, including small businesses, minority-owned businesses, women-owned businesses, and businesses located in economically disadvantaged counties. The contract will be awarded to the responsive and responsible bidder who submits the lowest total bid price. The selected vendor must provide proof of the required insurance coverage. Responses are due by March 26, 2024.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| conference_alprfb_attachments_2_of_3_A,_B,_C,_D.pdf | ||
| 3_of_3_Conference_ALPRFB_SampleContractAndExhibits.pdf | ||
| Exhibit_E_Price_Schedule_Worksheet.xlsx | XLSX spreadsheet | |
| conference_alprfb_1_fof_3.pdf |
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Text version
Event Description The purpose of this RFB is to establish a contract for the Local Road Research Board (LRRB)/Research Implementation Committee (RIC) Joint Meeting to be held on June 17-18, 2024 for approximately 35 attendees.
The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices listed on the price schedule worksheet are firm and will not be adjusted if the number of attendees falls below the estimate. This is a all or none award.
The State of Minnesota reserves the right to hold this conference in a facility that is clean, well maintained and located within 40 miles of the city limits of Brainerd, MN. Distance will be measured using Google Maps™
*Attachment A, B, C, D and Exhibit E Price Schedule Worksheet MUST be completed and attached to response to be considered
If you need assistance obtaining a Vendor ID, Completing the Registration Process, Navigating the SWIFT Supplier Portal; or Downloading/Responding to a RFB, you MUST call the SWIFT Helpline for assistance:
651-201-8100, Option 1 (twice)
General Comments
- ELECTRONIC INVOICES ARE PREFERABLE.
PLEASE SEND ELECTRONIC INVOICES TO: T7901ACCOUNTSPAYABLE.DOT@STATE.MN.US
General Questions Question Response Has the RFB document which includes the exhibits and sample contract documents been reviewed for posting in accordance with applicable purchasing policies and attached to this solicitation event?
No
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 1 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 2 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
PRICE SCHEDULE WORKSHEET:
A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule.
You must ‘upload/attach’ the completed Price Schedule to the Event.
DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’ !
Selecting this box may cause your response to be rejected.
Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are:
.xlsm, .xlt, .xltm, and .xlw.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Events with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.
A file attachment is required to satisfy this question.
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 3 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
AMERICANS WITH DISABILITIES. The conference site represents and the group acknowledges that in accordance with the compliance dates established or required under Title III of the Americans with Disabilities Act (ADA) and the regulation promulgated thereunder, the hotel facilities being used by the group under this agreement, its guest rooms and common areas will be in compliance with the public accommodation requirements of the ADA. Elevators must be located in all main areas if there is more than one floor being used for the conference or lodging and they must be accessible for wheelchairs and other ADA equipment requirements. At no time can a freight elevator be utilized as the main elevator for individuals with disabilities.
Yes
Response Comments
GENERAL TERMS:
Do you accept the General Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the General Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 4 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 5 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 90 UOM: EACH Bid Qty: 90
Reserve Price: No
Description: Lodging
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Catering
Question Response What is the price per unit?
Response Comments
Line: 3 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Audio Visual
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 6 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question ResponseQuestion Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 7 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 8 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 90 UOM: EACH Description: Lodging
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT RESEARCH
MS 330 TRANSPORTATION BLDG
395 JOHN IRELAND BLVD
ST PAUL MN 55155-1800
United States
Quantity: 90 Due Date: 03/31/2024 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 1 UOM: LOT Description: Catering
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT RESEARCH
MS 330 TRANSPORTATION BLDG
395 JOHN IRELAND BLVD
ST PAUL MN 55155-1800
United States
Quantity: 1 Due Date: 03/31/2024 Freight Terms:
Ship Via: Ground
Line: 3 Item ID: Line Qty: 1 UOM: LOT Description: Audio Visual
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 9 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT RESEARCH
MS 330 TRANSPORTATION BLDG
395 JOHN IRELAND BLVD
ST PAUL MN 55155-1800
United States
Quantity: 1 Due Date: 03/31/2024 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 10 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Skala,Tina Marie Phone:
Email: Tina.Skala@state.mn.us
Event ID Format Type Page T7901-2000015542 Sell RFx 11 Event Round Version 1 1 Event Name 2024 LRRB/RIC Joint Summer Meeting Start Time Finish Time 03/12/2024 12:20:00 03/26/2024 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .