2024 Kroll Outlet Bid Specs.pdf

Eagle Spring Lake Management District Post Office Box 196

Eagle, WI 53119-0196

The Eagle Spring Lake Management District, a special taxing district formed under the 1 provisions of Wisconsin §33.21 and in compliance with §33.22(1) is soliciting proposals 2 for the removal of trees. Proposals will be accepted via mail until February 15, 2024 and 3 will also be accepted via hand delivery at the public opening and reading on February 16, 4 2024 at 9:00 AM CST at the Eagle Town Hall, 820 East Main Street, Eagle, WI 53119. 5 The Eagle Spring Lake Management District reserves the right to accept or reject any or 6 all proposals and to negotiate with any vendor that supplies a proposal to the district. 7 Location of Work 9 All work shall be performed on property owned and operated by the district and located 11 at W344S10505 County Road E, Mukwonago, WI 53149 which is located in the Town of 12 Eagle, Waukesha County, Wisconsin, and is commonly known as the Kroll Outlet. 13 Description of Work 15 Proposals shall be divided up into three separate pricing elements. The Lake District 17 reserves the right to accept all or individual elements from a single vendor. Package 18 splitting between two vendors will not take place. 19 Package One 21 Package One is for the removal of two conifer trees approximately 18 inches in diameter 23 in the area marked “Area 1” on Attachment A to this document. Photo reference of this 24 can be found in Attachment A but may not fully represent current conditions. 25 Package Two 27 Package Two is for the removal of three deciduous trees ranging in size from 7 to 14 29 inches in diameter in the area marked “Area 2” on Attachment A to this document. Photo 30 reference can be found in Attachment A but may not fully represent current conditions. 31 Package Three 33 Package Three is for the removal of one dying/damaged deciduous tree approximately 35 24 inches in diameter in the area marked “Area 3” on Attachment A to this document. 36 Photo reference can be found in Attachment A but may not fully represent current 37 conditions. 38 All proposed trees to be removed have been marked at the base with marking paint for 40 specific referencing. 41 All trees are to be cut to ground level and removed from the site. It is the responsibility 42 of the vendor to clean up and remove any branches, twigs, leaves or other debris from 43 the site as part of this proposal. 44

Project Timeline 46 The project must be completed by May 31, 2024. Negotiated extensions may be made 48 due to circumstances beyond the control of either party to the agreement. 49 Site Inspection 51 The site is available for vendor inspection during daylight hours Monday through Friday. 53 If requested, district staff may make themselves available during the site visit with 48 54 hours prior notice and at an agreed upon time. The Lake District does not warrantee 55 through photographs or drawings impediments to the work proposed. The Vendor should 56 make a site visit to make all determinations required for a response to this proposal. 57 Insurance and Liability 59 Vendors must maintain and submit proof of General Liability Insurance in the amount of 61 $1,000.000.00 US as well as Workman’s Compensation coverage. Vendors are 62 responsible for all damage to the site, structures and third-party claims should they arise. 63 Certificates of insurance will be provided to the district at least 10 days prior to the 64 commencement of work. 65 Debarred and Ineligible Vendors 67 Vendors that have been debarred by any element of the United States Government are 69 prohibited from submitting a proposal. Vendors who have had their Wisconsin Sellers 70 Permit revoked or suspended are prohibited from submitting a proposal. Vendors who 71 corporately or individually are listed as Delinquent by the Wisconsin Department of 72 Revenue are prohibited from submitting a proposal. Vendors who submit the lowest 73 proposal under this RFP and are in violation of this section will be subject to collection of 74 bid or signature bonds plus collection costs and disqualified from a contract award. 75 Bid or Signature Bond 77 A bid or signature bond is required as part of any proposal to assure execution of contract 79 if awarded. Failure to execute a contract within 30-days of an award by the district will be 80 grounds for default and result in charges sufficient to cover the cost difference of an award 81 to the next highest bidder. By submitting and signing an RFP response, the vendor agrees 82 to enact a contract within 30-days of an award by the District in the amount so specified 83 in their proposal. Vendor acknowledges that by their submission that failure to execute a 84 contract with the District within the allotted or agreed upon time frame constitutes a default 85 and vendor further agrees to compensate the district the difference in funds between their 86 proposal and the next highest qualified submission to include collection costs and other 87 justifiable expenses as incurred by the District. 88

Failure to Perform 89 Vendor agrees to provide the specified services of the contract award within the 91 timeframe so specified unless altered by mutual agreement between all parties involved 92 in the contract. Failure to complete the described work within the allotted timeframe will 93 trigger a default notice from the District to the vendor. If within 15-days of the issuance 94 of a default notice the work specified has not been completed or a timeframe extension 95 agreed to by the parties involved the project shall be declared to be in default. When a 96 default is declared by the District the existing agreement will be nullified and the District 97 can engage the services of the next highest responsible vendor. The difference in costs 98 plus collection fees and damages will be assigned to the vendor in default. By submitting 99 a proposal to the District, the vendor agrees to this stipulation to be added to any contract 100 language between the parties involved. 101 Billing and Payment 103 The vendor awarded the contract will bill the district by US Mail upon completion of all 105 work. All statements will be paid by the District net 30 days. Partial billing statements 106 are not permitted. All billings are to be mailed to: Eagle Spring Lake Management 107 District, Post Office Box 196, Eagle, WI 53119-0196. 108 Tax Exemption 110 The Eagle Spring Lake Management District is exempt from Wisconsin State Sales Taxes 112 as a local government body. Tax Exempt Form Wisconsin 211 will be provided to the 113 vendor with the contract. 114 Jurisdiction and Venue 116 The legal venue for any disputes arising from this RFP or subsequent contract(s) will be 118 heard in Waukesha County Circuit Court, State of Wisconsin. 119 Lien Release 121 The vendor will provide the district with a Lien Release upon receipt and deposit of 123 payment for all services. 124 Forms and Submissions 126 All proposals must be submitted on the forms provided by this package. Substitutions 128 are not allowed. Proposals with the appropriate and required certifications and 129 attachments, if any, in sealed envelopes marked “TREE REMOVAL” must be submitted 130 to the address specified on the form no later than the date and time specified in this 131 document. In person delivery of proposals will be accepted up to the time and date of 132 opening. 133

Opening and Award 134 Proposals will be opened and read at the date, time, and location specified in this 136 document. Following a staff review, the award of the contract will be considered at the 137 next regular meeting of the Eagle Spring Lake Management District on February 20, 138 2024. 139 District Contact 141 The point of contact for the District for this RFP is: 143

Peter R. Jensen, Chairperson 145 Eagle Spring Lake Management District 146

Cell: 414-791-5751 147 E-Mail: Chair@eaglespringlake.us 148

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RFP Response – Tree Removal Eagle Spring Lake Management District

Submit by Mail To:

Eagle Spring Lake Management District Post Office Box 196 Eagle, WI 53119-0196

Opening Date, Time, Location

Proposals will be opened on February 16, 2024 at 9:00 AM CST at the Eagle Town Hall, 820 East Main Street, Eagle, WI 53119

Vendor Name:

Vendor Address:

City: State: ZIP:

Telephone: Email:

Vendor Contact Person:

Package One Package Two Package Three

Total Cost: $ Total Cost: $ Total Cost: $

Submission and Certification

I (we) agree that by submitting this proposal that should an award be issued by the Eagle Spring Lake Management District I (we) agree to enact a contract with the District within the time frame and requirements of this RFP. I (we) further agree that should an agreement not be executed within the specified timeframe that the District has the right to issue a contract to the next highest qualified bidder and I (we) will reimburse the District for the difference in price, plus any collection or other justifiable costs.

Signature of Certifying Official:

Printed Name:

Title: Date:

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Area 1

Area 2 Area 3

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Package One

Package Two-Part 1

Package Two-Part 2

Package Three