2024 Kent ISD Launch U Data Installation RFP.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL – Kent ISD Launch U Data Installation

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Kent Intermediate School District (Kent ISD) is seeking bids for data installation for the Launch U program at Kent Career Technical Center (1655 E. Beltline Ave. NE).

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered

to. A mandatory walkthrough will be held Thursday, September 19, 2024 at 10:00 am at the address above.

Questions regarding the specifics of the bid should be directed through SIGMA VSS and answers will be responded to through the same means. Any other information deemed critical to the RFP shall be sent out to all bidders.

Bids are due by 1:00 pm on Friday, September 27, 2024, delivered in a sealed envelope/package with the wording “Kent ISD Launch U Data Installation” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: Cody Nosko 1655 E Beltline NE Grand Rapids, MI 49525

Bids can be mailed or hand-delivered to the Kent ISD Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49525, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E-1. Kent ISD will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids.

It is the intention to formally award the bid once the Kent ISD Board approves the recommendation of the award at the October 21, 2024 Board Meeting.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan-based businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcome, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate based on race, creed, color, national origin, age, sex, physical/mental disability, or veteran status in its educational programming, enrollment, employment, or contracting.

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GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. Bid proposals received after the scheduled opening time will not be accepted and will be returned to the bidder unopened.

C. All bid proposals must be mailed or hand-delivered in a sealed envelope/package. Telephonic, E-mail, online, or fax bids will not be accepted.

D. All questions regarding the specifics of the bid proposal should be emailed through SIGMA VSS and answers will be responded to through the same means. Any other information deemed critical to the RFP shall be sent out to all bidders.

E. Unless otherwise specified, no bid may be withdrawn, changed, or modified in any way for forty-five (45) calendar days from the date of the bid opening.

F. Kent ISD is a federally constituted government body and as such is exempt from state and federal taxes.

G. Kent ISD reserves the right to accept or reject any or all bids, to waive irregularities or defects, and to accept other than the low bid when deemed to be in its best interest. Kent ISD is not necessarily looking for the lowest bidder.

H. To assure the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders based on available information covering their service and the suitability of the equipment/material bid for the project.

I. The laws of the State of Michigan shall govern the rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

J. All information included in a bid proposal response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal date bids are due.

K. The successful Bidders shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop.

L. Kent ISD shall not be responsible for any cost or expenses incurred by the bidder during the preparation of the bid proposal.

M. A completed Affidavit of Compliance – Iran Economic Sanctions Act and Familial Disclosure form (both attached) must be included with each bid proposal. Bids that do not include these statements will NOT be accepted.

N. Bidder shall follow all applicable state codes and regulations. All codes and regulations set forth by the state pertaining to the specified equipment included in the scope of work take precedence over the specifications supplied by Kent ISD.

O. Contractor must meet the District’s background check requirements for all employees – see General Requirements section for details.

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SCOPE

Labor Specifications:

- Install a new 2’X4’ cabinet to the location specified on the drawing.

- Install 130 Cat 6 blue-plenum data to locations specified on drawings

- Install 3 Cat 6 cables for WAPS

- (Total 133 Cat 6 data cables)

*Blue cable on orange jacks for WAPS

Parts Specification:

- Hoffman Access Plus Double-Hinge Type 1 Window, 48x24x30, Black, Steel Cabinet (Catalog#: EWMW482430)

- Cat 6 plenum cable

- Hubbell Cat 6 Jacks

- Surface boxes

- Hubbell 24 port patch panels

*See attached drawing for locations.

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GENERAL REQUIREMENTS

EXPECTATIONS FOR CONTRACTOR’S STAFF

COMPETENCY

The Contractor shall employ staff competent and experienced with roof replacement and installation.

A fully qualified workforce shall be maintained throughout this contract.

SUPERVISION

The Contractor’s supervisors shall be fully and adequately trained in roof replacement and installation and sufficient in scope to meet the approval of the Owner. All personnel shall receive close and continuing supervision to ensure completion of the contractual obligations.

PRESENTATION

All employees will present themselves neatly and professionally. A company uniform shirt is preferred, although not mandatory.

EXPECTED BEHAVIOR WHILE WORKING AT THE PROPERTY

i) Contractor’s employees must remain outside buildings and will not be permitted to enter buildings to use restrooms.

ii) The contractor’s employees must not consume alcoholic beverages or use narcotics while on duty nor be under their influence when reporting for duty.

iii) Contractor’s employees must not use tobacco products of any kind anywhere on the property as outlined by law.

iv) Contractor’s employees must not play radios or other sound equipment that can be heard more than 50 feet away so as not to create a nuisance to building occupants and must turn such devices off if requested by building occupants.

v) Contractor’s employees must not fraternize with, nor unnecessarily disrupt students, school staff, clients, tenants, or visitors to the building.

vi) All lost and found articles of significant value recovered by the Contractor’s employees must be immediately reported to the Facilities Supervisor, and direction will be given on how to proceed.

LICENSES

The bidder may be required to present any licenses or permits required before being awarded a contract.

RESPONSIBILITY FOR DAMAGES

The Contractor shall be responsible for any damage to a building or other property caused by his/her workers, equipment, or vehicles while performing the work indicated in these specifications.

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GENERAL REQUIREMENTS Cont.

COMMUNICATION WITH CONTRACTOR

The Contractor shall make him/herself available during normal business hours via email and phone for contact with the Owner.

CHANGES

There are to be no verbal modifications made to these specifications. Any changes must be made in writing before the Owner receives the bids.

INSURANCE REQUIREMENTS

Please see the attached sheet.

CANCELLATION OF CONTRACT/CREDITS FOR MISSED SERVICES

Failure by the Contractor to maintain quality, service, and/or standards as determined by the District in this RFP (or as amended in writing and agreed upon by the Contractor and District) will be documented and may result in cancellation of the contract if issues are not corrected within 30 days. Credits to the invoice(s) may be requested by the District for missed services if not remedied within 30 days.

METHOD OF PAYMENT

Payment upon completion of services.

REQUIRED SUBMITTALS

Bids will be due by 1:00 pm on Friday, September 27, 2024.

Bid proposals shall include the following documentation:

• Pricing Sheet

• Iran Economic Sanctions Affidavit

• Familial Affidavit

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PRICING SHEET

Company Name ____________________________________________________________________

Contact Person ____________________________________________________________________

Phone # ________________________________ Email ______________________________________

Please price out the project according to the specs.

1655 East Beltline NE, 49525 – KCTC Launch U Data Installation

Installation cost

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Insurance Requirement

The following types of insurance, limits of liability, and policy extensions are required of the successful bidder:

Workers’ Compensation and Employer’s Liability Insurance Coverage A – Statutory Coverage B - $300,000 Per Accident

Broad Form Comprehensive General Liability Insurance (including – Premises Medical, Elevators, Contractor’s Protective Liability, Blanket Contractual, Products & Completed Operations –including Broad Form Extensions)

Each Occurrence Combined single limit for bodily injury and property damage liability. $1,000,000 General Aggregate $2,000,000 Products & Completed Operation Aggregate $2,000,000 Personal Injury & Advertising Injury $1,000,000 Fire Legal Liability $ 50,000

Sub-contractors Operations, Products-Completed Operations, and Contractual Liabilities, plus such excess coverage as may be appropriate for the limits listed:

Comprehensive Business Automobile Liability Insurance (owned, hired, and non-owned automobiles)

Bodily/Injury $500,000 each Person $500,000 each Occurrence Property Damage $500,000 each Occurrence

Furnish owner with Contingent Liability Insurance Policy with coverage and liability limits the same as for Broad Form Comprehensive General Liability Insurance specified above. *

Furnish owner with contingent Property Damage Insurance Policy with coverage and liability limits the same as for Property Damage specified above. Kent ISD should be named as being an additional insured on the policy. *

The contractor shall not commence work under the Contract until he has obtained all insurance stated in these specifications and the owner has reviewed all insurance and Certificates of Insurance evidencing compliance with the insurance requirements with dates enforced during the time of the contract.

Insurance affords are primary for Kent Intermediate School District’s interest; and, any other insurance maintained by the ISD is to be in excess of that required of the vendor, contractor, or service provider and will not contribute to that insurance required.

*Only required with construction contracts.

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of _______________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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B. WHERE CONNECTED TO A 20A. BRANCH CIRCUIT SUPPLYING AN INDIVIDUAL

RECEPTACLE (SIMPLEX OR DUPLEX), THE RECEPTACLE SHALL BE RATED AT 20A.

C. VERIFY LOCATIONS AND ROUGH-IN REQUIREMENTS OF ALL OWNER FURNISHED

EQUIPMENT PRIOR TO ROUGH-IN.

D. CONDUIT AND WIRE SHALL NOT BE INSTALLED BELOW FLOOR SLAB UNLESS

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E. ANY MODIFICATIONS TO THE NUMBER, SIZE, AND TYPE OF WIRES OR CONDUITS

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EQUIPMENT SCHEDULE.

I. USE #10 AWG CONDUCTORS FOR 20 AMPERE, 120 VOLT BRANCH CIRCUITS LONGER

THAN 75 FEET, UNLESS SPECIFICALLY INDICATED OTHERWISE. THIS SHALL BE

REQUIRED FOR THE ENTIRE LENGTH OF THE CIRCUIT.

J. FINAL POWER LOCATIONS TO BE VERIFIED WITH FURNITURE PLAN FROM FURNITURE

DEALER.

POWER GENERAL NOTES

POWER KEYNOTES

1. INSTALL NEW FIRE ALARM DEVICE AS INDICATED. CONNECT NEW DEVICE TO EXISTING

FIRE ALARM SYSTEM.

2. INSTALL NEW POWER AND DATA OUTLETS FOR EACH WORK STATION BY OVERHEAD

DOORS. OUTLETS SHALL BE MOUNTED AT 18" AFF. REFER TO SHEET "E502" FOR

DETAILS.

3. INSTALL AND CONNECT NEW POWER AND DATA FLOOR BOX. COORDINATE EXACT

LOCATION WITH FURNITURE INSTALLER.

4. INSTALL EXISTING CABLE TRAY TO PROPOSED NEW LOCATION. MAINTAIN ALL

ASSOCIATED WIRING AND EXTEND AS NECESSARY.

5. INSTALL AND CONNECT NEW RECEPTACLE(S) AS INDICATED.

6. INSTALL AND CONNECT NEW GFCI RATED RECEPTACLE(S) AS INDICATED.

7. UTILIZE EXISTING FLOOR BOX TO PROVIDE POWER TO NEW FURNITURE.

8. PROVIDE AND INSTALL A SPECIAL PURPOSE OUTLET TO FEED PRINTERS. COORDINATE

EXACT LOCATION AND MOUNTING HEIGHT WITH OWNER PRIOR TO INSTALLATION.

9. INSTALL AND CONNECT NEW 480 - 208/120V 75 KVA TRANSFORMER TO BE FED FROM

EXISTING PANEL "CF".

10. INSTALL AND CONNECT NEW 208/120V, 3PHASE, 225A MB "RP1A" PANEL. CONTRACTOR

SHALL MAINTAIN SPACING AND CLEARANCE REQUIREMENTS PER NEC ARTICLE 110.26.

11. REPLACE EXISTING 3P60A SPARE BREAKER IN EXISTING PANEL "CF" WITH NEW 3P125A

BREAKER TO FEED NEW TRANSFORMER "T-RP1A".

12. INSTALL AND CONNECT SPECIAL PURPOSE 120V, SINGLE PHASE OUTLET TO POWER

NEW LASER CUTTER MACHINE.

13. INSTALL AND CONNECT EXISTING RELOCATED WIRELESS ACCESS POINT AS INDICATED.

COORDINATE EXACT LOCATION WITH OWNER PRIOR TO INSTALLATION.

14. PROVIDE WIREMOLD 4000 SERIES STEEL RACEWAY AND SURFACE MOUNT TO MULLION.

INSTALL AND CONNECT POWER AND DATA OUTLETS AS INDICATED.

15. ALL EXISTING MOTORIZED SHADES SHALL REMAIN.

16. INSTALL AND CONNECT CEILING MOUNTED PROJECTOR AS INDICATED. COORDINATE

EXACT LOCATION WITH OWNER PRIOR TO INSTALLATION.

17. PROVIDE 120V SINGLE PHASE POWER OUTLET TO FEED NEW LASER CUTTER MACHINE.

18. INSTALL AND CONNECT EXISTING OWNER PROVIDED 120V FAN "EF-C133" AND ALL

ASSOCIATED CONTROLS AS INDICATED.

19. CONTRACTOR SHALL FIELD VERIFY IF EXISTING POWER AND DATA OUTLETS ARE

PRESENT ON THIS WALL TO BE RE-USED. OTHERWISE, PROVIDE NEW POWER AND

DATA OUTLETS. COORDINATE EXACT LOCATIONS WITH FURNITURE DEALER.

20. CONFIRM EXACT MOUNTING HEIGHTS AND LOCATIONS OF NEW TV AND MONITORS

WITH OWNER PRIOR TO INSTALLATION.

21. PROVIDE JUNCTION BOX WITH FURNITURE WHIP TO FURNITURE SYSTEM. COORDINATE

REQUIREMENTS WITH FURNITURE INSTALLER.

22. 1" C. IN FLOOR FOR POWER TO FLOORBOXES.

23. 1-1/4" C. IN FLOOR FOR COMMUNICATIONS WIRING TO FLOORBOXES.

24 EX RECESSED FLOORBOX W/ DUPLEX RECEPTACLE.

25. EX RECESSED FLOORBOX W/ POWER AND DATA. EC TO CONFIRM EX LOCATION.

REMOVE FLOORBOX IF IT INTERFERES WITH INSTALLATION OF NEW FLOORBOX.

26. RELOCATED FIRE ALARM DEVICE.

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03/29/2023 BIDS AND PERMITS

PR-1 10/11/2023 PROPOSAL REQUEST 1

2 01/30/2024 CCD 001

3 02/15/2024 CCD 002

4 03/21/2024 CCD 004

6 05/10/2024 CCD 006

- Wireless Access Points

*New 2'X4' Cabinet

- 4 Drops Per Floor Box https://app.procore.com/2213543/project/drawing_areas/1738334/drawing_log/266720344 https://app.procore.com/2213543/project/drawing_areas/1738334/drawing_log/266720344 https://app.procore.com/2213543/project/drawing_areas/1738334/drawing_log/266720344 https://app.procore.com/2213543/project/drawing_areas/1738334/drawing_log/266720344 https://app.procore.com/2213543/project/drawing_areas/1738334/drawing_log/266720344 https://app.procore.com/2213543/project/drawing_areas/1738334/drawing_log/241184059 https://app.procore.com/2213543/project/drawing_areas/1738334/drawing_log/241184059 CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Polygon

CodyNosko Highlight

CodyNosko Polygonal Line

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

CodyNosko Rectangle

RESPONSIBILITY FOR DAMAGES

Kent ISD Launch U Data Installation