2024-ISS-166_SS_316_Att_A.pdf

This is an Exemption Revision Form and Sole Source Request Form from Sarasota County Public Utilities for a contract renewal with Badger Meter, Inc. for radio read water meters, reading, and programming equipment. The original sole source contract (SS 316) covers various sizes of water meters and associated equipment used throughout the county. The revision extends the sole source agreement for two years, from 06/01/2024 to 05/31/2026, with no change to the previously authorized expenditure amount. The county is continuing its Advanced Metering Infrastructure (AMI) program, which involves replacing approximately 6,000 residential and large meters over a seven to ten-year installation cycle.

The total fiscal or contract year expenditure is set at $900,000.00, and the procurement is justified as the vendor is the only authorized dealer for these specific products. Sarasota County supplies water to 80,000 locations within its service area and has been implementing an Automatic Meter Reading (AMR) system. Currently, approximately 99% of the county's meters are Badger AMR meters, and they are seeking to continue migrating to this system. The sole source request was approved by various county officials, including the Director of Public Utilities, the Procurement Analyst, and the Procurement Official, with signatures dated in May 2017 and a most recent sole source letter from Badger Meter dated February 12, 2024.