2024 Gen_Specs Herbicide SGL 235.docx

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southcentral Region, requires post-emergent Targeted Hand Treatment (no mist blower application) herbicide treatment of Hay Scented Fern and Mile-A-Minute on 121 acres of State Game Lands, (SGL) No. 235 in St. Thomas Township, Franklin County PA. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools and equipment for the work as per Attachment 1, Post-emergent herbicide treatment specifications. All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831, Questions concerning the site characteristics and location of this project should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831.

Questions concerning the Request for Quote, the Purchase Order, or bidding procedures should be directed to Heather Lohr (helohr@pa.gov) at 814643-1831, ext. 401.

II. PROJECT LOCATION:

The project is located on SGL No. 235 in St. Thomas Twp. Franklin County, near the town of Fort Loudon. The project block consists of approximately, 4 spray blocks totaling 117 acres. Block 1 is 15 acres, block 2 is 34 acres, block 3 is 28 acres and block 4 is 40 acres. See maps in attachment 2.

III. CONTRACT TASKS:

Line Item 1: The contractor shall perform a “Hand Only” Post-emergent herbicide treatment on 117 acres, separated into 4 spray blocks, of SGL 235 (Franklin County) in accordance with attachment 1

IV. SITE INSPECTION AND ASSISTANCE:

PGC personnel will conduct an optional tour of the project location for prospective bidders on 4/15/2024. To set up a site tour contact LMGS Eric R. Horsh, phone number (717)676-8282. The meeting location for the tour will be at the Game lands parking area at the southern end of Upper Horse Valley Road. GPS coordinates are 39.988678 -77.850206, (see attachment 3)

V. CONTRACT REQUIREMENTS:

A. All work for line item 1 must be completed between, June 1 and June 30, 2024

B. The contractor agrees to comply with all attachments. The Commission reserves the right to reject any or all bids.

C. As a further guarantee of faithful performance of the conditions set forth in this Contract, the successful bidder hereby agrees to furnish the PA Game Commission with Cashiers or Treasurers Check, payable to “Pennsylvania Game Commission”, in the amount of 10% for final bid price prior to work beginning.

The performance bond should be mailed or otherwise delivered to the following address:

Attn: LMGS Eric Horsh PA Game Commission 8627 William Penn Highway Huntingdon, PA 16652 The performance bond will be released upon satisfactory completion of the project as determined by the PGC.

D. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

E. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the Principal from their obligations under the Contract and the surety.

F. Prevailing minimum wages apply to this project. Refer to the wage rates attachment 5.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS: The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VII. BID AWARD:

Bid is electric thru SRM by 2:00pm on. __April 17, 2024_________

The unit price (price per acre) shall include all labor, equipment, tools, insurance and all items necessary for the completion of the project.

The contractor shall be paid at the unit price (price per acre) bid for ACTUAL acres correctly completed (as determined by the PGC) in accordance with the contract terms, conditions, and “Mowing/Mechanical Cutting and Felling Specifications.”

VIII. CONTRACT TERM:

The contract term shall commence upon the contractor’s receipt of the Purchase Order that includes a notice to proceed, and terminate June 30, 2024. The contract will not be extended beyond June 30, 2024, for any reason.

IX. DAMAGE TO COMMONWEALTH PROPERTY:

The contractor shall be responsible for any damage to Commonwealth property resulting from the completion of this contract. The contractor shall immediately repair, in a manner that meets with the approval of the PGC, any damage to roads and other facilities resulting from the contractor’s activities, beyond what is reasonably considered normal wear and tear.

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres correctly completed as measured by the PGC.

ATTACHMENT 1

POST-EMERGENT HERBICIDE TREATMENT SPECIFICATIONS

SGL 235 St. Thomas Twp. Franklin County

1. The contractor shall comply with all State Game Lands Regulations

2. Conduct a Targeted Hand only (no mist blower application) post-emergent herbicide treatment of Hay Scented Fern and Mile-A-Minute. Contractor will conduct a Post-emergent herbicide treatment with a mixture rate of 2 quarts. of Glysphosate and 1 ounce of Metsulfuron Methyl (Escort XP) per acre. See attachment 2 (Definitions)

3. The operator shall perform an accurate coverage of all Hay Scented Fern and Mile-A-Minute in the project area. A minimum of 85% of the target species in area must be treated. If 85% of the target species is not treated, as determined by PGC land management representative, the contractor shall re-treat such areas at the contractor’s expense. Failure to re-treat missed or improperly treated area may result in the contractor’s forfeiture of the performance bond

4. The Contractor shall complete all Post-emergent herbicide applications between June 1 to June 30, 2024

5. Heavy equipment shall not be operated when ground conditions are such that excessive soil disturbance and damage will result. The contractor may be required to repair areas that become rutted due to work. Treatment shall not occur when there is any snow cover on the ground.

6. The contractor shall remove all trash and garbage generated from the completion of this contract on a daily basis. This includes all materials generated from the support of felling tools and equipment, and any other items or refuse generated by the contractor’s employees.

7. The contractor shall notify the LMGS Horsh three days prior to beginning the project. The contractor may work at times other than the schedule of the LMGS Horsh. The contractor may be present at the final inspection

Attachment 2

Attachment 3 image2.jpg image3.jpg image4.jpg image5.jpeg