2024 Frisco CAP RFP.pdf

Town of Frisco.RFP.GHG Inventory and Climate Action and resilience Plan

Town of Frisco, Colorado

Climate Action and Resilience Plan

Request for Proposals

Release Date: January 26, 2024 Submittal Deadline: February 23, 2024, 4:00 pm MST

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Invitation The Town is seeking proposals for a consultant to work with the Town to develop a community-wide & municipal operations Greenhouse Gas (GHG) Emissions Inventory and a Climate and Resilience Action Plan (CAP) to further its efforts in reducing GHG emissions and adapting to a changing climate. The strategies will outline a science-based pathway for energy conservation and emissions reduction through include both shorter- and longer-term goals and policies as well as specific actions for the Town to take over the next 5 years to address both communitywide and operational emissions. Plan development should follow aspects of Summit Community’s Climate Action Plan as well as incorporate the Town’s existing plans and strategies (Energy Action Plan, Council Strategic Plan, Community Plan, etc.). Community outreach conducted to inform this plan should consider the spectrum of local demographics and seek to gain insight on climate challenges, barriers, and solutions from stakeholders beyond the small permanent resident population to include the workforce, part-time residents, and tourists the community hosts. The result will be a comprehensive, yet concise action-oriented roadmap that includes specific targets, actions and timelines.

To select appropriate actions for a rural resort town like Frisco, it will be critical to understand what makes the Town different from non-destination, mountain communities in mitigating and adapting to climate change. Proposed actions should be cost effective and have a measurable impact when taking available services (or distance to available services) and harsh climate into account.

Proposals are to be delivered to the Town of Frisco, Attention: Hilary Sueoka, Environmental Programs Manager, in accordance with the Instructions to Proposers and all other requirements as referenced in this RFP. Proposals will be received until the proposal closing date and time set forth on the cover page of this RFP. The Town reserves the right to modify the timeline at any time.

All bids associated with this Request for Proposals (RFP) will be due no later than 4:00 pm MST, Friday, February 23, 2024.

Background The Town of Frisco is located within Summit County at an elevation of 9,097 feet above sea level. The Town has 3,116 year-round residents spread over 1.89 square miles and is surrounded on three sides by Federal public land and on one side by Dillon Reservoir. The Town is served by Interstate 70 with two exits and by Highway 9, which runs north to south through the Town’s Summit Boulevard business district to the Frisco Adventure Park. Tourism is foundational to Frisco’s economy and the town can see over 4 million visitors per year due to Frisco’s proximity to Denver (just 90 miles) and six ski resorts, including Breckenridge and Vail.

Frisco has a thriving economy with 462 business license holders with a physical location in Frisco, including larger retailers such as Walmart, Whole Foods, and Safeway. There are approximately 3,600 residential units in Frisco and 34.5 lane miles of paved roadway. There is one elementary school within Town limits and a regional middle school just outside of the Town limits. Also, the region’s only hospital is located to the south of town and outside of Town limits.

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In 2019, the Frisco Town Council adopted the Summit Community Climate Action Plan. This plan committed Frisco to contribute to the overall goal of reducing greenhouse gas emissions community-wide 50% by 2030 and 80% by 2050 through priorities in renewable energy, building energy, transportation, waste, and forests. Frisco’s emissions goals were updated in 2022 with the adoption of the Town of Frisco Energy Action Plan to reduce GHG emissions from energy consumption 70% by 2030 and 100% by 2050. In collaboration with a community-wide stakeholder group, Frisco helped to develop and later adopted a Climate Equity Plan for the Summit Community in 2023. In addition to equitable, creative, and bilingual outreach, a strong proposal will include a process to integrate findings from this most recent Equity Plan.

Other aligned actions include:

- Adoption of the Summit Sustainable Building Code, 2021

- Complete Streets Plan

- Other plans that include Frisco: EV Readiness in Summit County, Colorado: Guidance for Local

Communities and Businesses, and Summit County Multi-Jurisdictional Hazard Mitigation Plan

The Town expects the community goals and priorities in the existing Summit Community Climate Action Plan (Community CAP) and other adopted plans to be updated to better reflect the current town needs in a new, Frisco-specific plan. Additionally, the community CAP lacks recommendations on climate resilience that shall be incorporated in this updated Plan (as a requirement of the DOLA grant received.)

The community has experienced significant change since the 2019 community CAP was adopted. With shifts in housing and transportation needs as a result of the global pandemic, modifications to the existing state highway through Town, and increased awareness of sustainability and water needs, the scattered nature of goals, targets, and actions among multiple plans of different ages has become a challenge. The Town has identified a new plan as a need to be performed in 2024 to assist decision makers to be more proactive about GHG reduction outcomes to meet the Town’s stated goals. As new technologies and an increase in state-level regulations are brought before the Town, Staff and elected officials struggle with how to weigh options to achieve goals while meeting community’s needs and vision as a whole.

The Town of Frisco has received a grant award from Colorado Department of Local Affairs (DOLA). The CAP shall comply with DOLA requirements that include:

• The CAP will include:

o a GHG inventory that establishes a baseline of which sectors, including residential, commercial, transportation, and waste and water management, are producing GHG emissions and how much they are contributing;

o sector-based mitigation priorities, goals, and strategies for cutting emissions;

o a vulnerability assessment that establishes a baseline of current and future social, economic, environmental, and infrastructure risks and vulnerabilities;

o adaptation priorities, goals, and strategies for increasing adaptive capacity and climate resilience

• The Plan should take an inclusive and equitable approach to prioritizing strategies.

• Work includes analyzing GHG emissions and climate risks, reviewing other CAPs, resources from

DOLA, the federal Environmental Protection Agency, and other climate institutions, consulting with

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• Additional Work includes review of renewable energy, in support of the already adopted Energy Action Plan; transportation; waste; forests; and community engagement, to align with the adopted Summit Community Climate Action Plan

Project Scope The Town of Frisco is seeking a qualified consultant to complete a Greenhouse Gas (GHG) Emissions Inventory and a Climate and Resilience Action Plan (CAP) for the Town of Frisco. The contracted consultant shall perform professional services specifically requested by the Town, including public engagement and the development of the Climate Action and Resilience Plan. The scope of work shall include, at a minimum, the following tasks:

1. Task 1: Project Management: The consultant will be responsible for the general management of the project and coordination with Environmental Programs staff, including providing necessary information and input to staff, scheduling and attending meetings, creating a project schedule, and communicating with staff. Details regarding specific expectations are as follows:

a. Coordinate meetings and establish project expectations.

b. Establish project schedule and deadlines.

c. Provide project coordination.

2. Task 2: Greenhouse Gas Inventory: The consultant shall be responsible for the development and presentation of both a community-wide and a local government operations Greenhouse Gas inventory for 2023 including:

a. Establishment of parameters

b. Research

c. Presentation of results to Town Staff

3. Task 3: Existing Conditions Analysis: The consultant shall complete a comprehensive analysis of the existing plans, guidance, and data including past GHG Inventories, climate trends and projections, and adopted climate, and natural hazard mitigation plans. The consultant shall consider future trends and conditions that will impact climate action in the Town of Frisco. Anticipating and planning for future adaptation is a critical component of this project.

4. Task 4: Public & Stakeholder Engagement: With direction and assistance from Town staff, the consultant shall create and execute a public engagement campaign that utilizes diverse and creative online and in-person opportunities to engage the community in defining and prioritizing CAP goals, objectives, and actionable strategies to mitigate greenhouse gas emissions, increase sustainability, and enhance resilience to climate impacts. Outreach should target those who live, work, or play in Frisco, with a specific emphasis on workforce and bilingual outreach. Although findings from the Climate Equity Plan may be used, additional bilingual outreach to the Town workforce is requested.

5. Task 5: Greenhouse Gas Modeling (BAU and emissions reductions from proposed strategies): The consultant shall evaluate the Town’s existing GHG reduction targets, work with staff to adjust as necessary for the CAP, and model emission reduction strategies to achieve targets. Business as

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Usual GHG emissions shall be modeled incorporating existing projects, data, and state-level commitments at a minimum, which are forecast to impact Frisco’s emissions.

6. Task 6: Cost Analysis, Measurement, and Strategy Prioritization: The consultant shall quantify anticipated costs associated with each selected strategy modeled in Task 5. Additionally, the consultant shall identify available grants, rebates, tax incentives, or other funding sources as applicable to the strategy and the Town. With help from Town staff, strategies will be prioritized for implementation.

7. Task 7: Plan Document Articulation:

After information is compiled and alternatives analyzed, the Consultant will draft the plan for presentation to the Town. The Consultant shall deliver a user-friendly Plan in written and electronic form with graphics, diagrams, pictures, tables, and other appropriate narrative content and realistic implementation strategies that are appropriate and achievable.

The Town of Frisco has received a grant award from Colorado Department of Local Affairs (DOLA).

The Climate Action and Resilience Plan shall comply with DOLA requirements that include:

o a GHG inventory that establishes a baseline of which sectors, including residential, commercial, transportation, and waste and water management, are producing GHG emissions and how much they are contributing;

o sector-based mitigation priorities, goals, and strategies for cutting emissions;

o a vulnerability assessment that establishes a baseline of current and future social, economic, environmental, and infrastructure risks and vulnerabilities;

o adaptation priorities, goals, and strategies for increasing adaptive capacity and climate resilience.

8. Task 8: Plan Adoption: The consultant will present the plan at a public hearing with the Town Council to officially adopt it.

Timeline The Frisco Greenhouse Gas Emissions Inventory and a Climate and Resilience Action Plan are expected to begin in early 2024 and be completed by November 29, 2024. Quarterly deliverables from the consultant are expected.

Budget The Town of Frisco has received a $55,000 grant award from Colorado Department of Local Affairs (DOLA).

The Town will be providing a $55,000 match for this grant award. The total cost of the project, including the Greenhouse Gas (GHG) Emissions Inventory and a Climate and Resilience Action Plan (CAP) shall not exceed $110,000.

Submittal Information Important Dates

- RFP Release Date Friday, January 26, 2024

- Questions Due Tuesday, February 6, 2024 by 4:00 pm MST

- Responses to Questions Friday, February 9, 2024 by 4:00 pm MST

- Proposals Due Friday, February 23, 2024 by 4:00 pm MST

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- Bid Opening Friday, February 23, 2024 4:15 pm MST

- Interviews (virtual or in-person – TBD) February 28-29, 2024

- Potential Bid award by Town Council Tuesday, March 12, 2024

Proposal Requirements

1. Letter of Proposal and Commitment: This letter should identify the firm and key staff who will be working on the project, and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP. This letter must be signed by a duly authorized official of the appropriate firm.

2. Qualifications: This refers to the ability of the proposer to meet the terms of the RFP and should include at least two examples of projects (with contact information for lead client staff contact of such projects) completed within the past three years that will confirm the proposer’s expertise in providing climate action and resilience planning services. Examples must be specific to the key staff identified in 1. and be at or near completion at the time of submitting the RFP. Provide the team’s experience in preparing climate action and resilience plans in the mountain region of Colorado, preferably rural resort communities. In addition, the proposal should include statements on local knowledge of the Town of Frisco, an understanding of the community and region, and comprehension of mountain town specific issues.

3. Methodology and Approach: Provide a comprehensive description of proven methods and plans for carrying out the Project Scope as detailed above. This should include a work plan detailing how your firm will complete the tasks identified in the Scope of Services. Please include any additional tasks or services you may want to provide that are not specified in the Scope of Services in this RFP. Include your approach to working with or coordinating with the Town staff, consultants, and decision makers and how previously completed draft documents will be evaluated and included in the Proposer’s final product. A philosophical approach to individual and teamwork should be considered as a part of this request.

4. Additional Items: Include all other pertinent information regarding this RFP, particularly anything that the proposer feels addresses why its business or team would be a good match for this project. Include any other information that you feel is appropriate to assist the Evaluation Committee in the selection process and include any awards for work performed for innovative approaches illustrating, for example, collaborative, sustainable, and/or unique approaches to projects. Note the organization recognizing the project, the date, and a brief description of the project on not more than three pages.

5. Schedule: Proposer shall submit a timeline of dates, products, interim and final reports and schedule for the planning process including, but not limited to, start date, proposed end date, Stakeholder meetings, public open houses or other outreach methods, Town Council meeting dates, draft product dates, etc. Town Council meets the second and fourth Tuesday of each month.

6. Rate Schedule: Proposer shall submit a schedule of rates and total costs applicable to the RFP. Rates shall reflect the allocation of key staff personnel and subcontractors to the project. This schedule of rates should include all information regarding reimbursable, ancillary services, payment schedules to subcontractors, add-ons, etc. Fees should be allocated to each individual task described above. Each proposal shall include a fee schedule for services and shall include a not-to-exceed amount for the

7 | P a g e project. Please include an itemized fee for the Scope of Work including all expenses attributable to the project. Provide hourly billing rates for specific team members that will be engaged in this project.

Evaluation Criteria The successful firm or team will be motivated to work with staff, community members, and elected officials. The following is a list of weighted criteria that will be used to evaluate proposals:

Criteria Standard Percentage Understanding & Completeness

Understanding and completeness of approach to performing the types of work expected to be performed.

10%

Firm Qualifications and Experience

Experience in creative, inclusive public engagement, greenhouse gas emissions inventories, climate and resilience planning, and familiarity with small, rural, mountain town issues.

25%

Firm Capability Availability and commitment of key staff members and other resources needed to facilitate and complete the work plan.

20%

Management Qualifications and Financial Capability

Qualifications of the consultant in terms of its ability, experience, and reliability in performing and managing work within schedule and budget.

20%

Project Approach Understanding of the unique elements, issues, risks, concerns, and variety of interests facing the Town and how well the proposed approach to analyzing and solving key issues with a rational approach to implementation fits with

Town values and goals.

25%

Deadline and Instructions Please submit digital copies of the proposal either via email to the address below or via flash drive delivered to the address below. There is no limit on the number of pages or proposal size, but concise proposals are encouraged. Please note: Files over 10 MG cannot be accepted via email and must be delivered via flash drive or through a file share service such as Dropbox. Submittals must be received no later than 4:00 pm MST on Friday, February 23, 2024.

Email: hilarys@townoffrisco.com Delivery: Town of Frisco Attn: Hilary Sueoka 1 Main Street

PO Box 4100 Frisco, Colorado 80443

The Town will not accept late proposals.

The submittal of a proposal shall be taken as evidence that the proposing individual/firm has full knowledge of the scope, nature, quality, and quantity of the project to be performed and the detailed requirements and conditions under which the project is to be performed.

This solicitation does not commit the Town of Frisco to award a contract, to pay any costs incurred with the

8 | P a g e preparation of a proposal, or to procure or contract for services or supplies. The Town of Frisco reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Town to do so. After contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Town staff and the approval of the Frisco Town Council.

Questions and Answers

All questions concerning this RFP must be submitted by email to Hilary Sueoka, Environmental Programs Manager for the Town of Frisco, by Tuesday, February 6, 2024, by 4:00 pm MST. Addendums, reports, and responses to questions will be distributed by Friday, February 9, 2023, by 4:00 pm MST. Please check the Town of Frisco website for any addendums to the RFP.

Proposer Interviews

The Town plans to conduct interviews with selected firms February 28-29, 2024. The Town requests the proposers seek to make themselves available during this time. Any cost incurred by the respondents in preparing or submitting a response to this RFP or interviewing for this project shall be the respondents’ sole responsibility.

Attachments

- Attachment 1: 2019 Summit Community Climate Action Plan

- Attachment 2: 2023 Town of Frisco Energy Action Plan

- Attachment 3: 2023 Summit Community Climate Equity Plan

- Attachment 4: Updated Town of Frisco Strategic Plan, July 2023

- Attachment 5: Climate Projections in Summit County, Colorado

- Attachment 6: EV Readiness Plan

- Attachment 7: Town of Frisco form of Contract for Goods and or Services