2024 Elementary Building Controls RFP.pdf

Owosso Area Public Schools-Bryant & Central Elementary

Controls Upgrade Bid Package Summary Document

I. INSTRUCTIONS TO BIDDERS

II. Introduction

A. Owosso Area Public Schools is located in Mid-Michigan in Shiawassee County.

B. Owosso Area Public Schools is seeking bids for an upgrade to our BMS currently at Bryant & Central Elementary Schools. The new controls shall be integrated into the existing Owosso Public Schools BMS.

C. The temperature controls contractor is to cover all materials and labor to provide a fully functional system that includes all end devices.

D. Temperature controls contractor shall provide the school with all backups of software and with the programming/engineering tools for full system programming and control.

E. The temperature controls contractor shall be Niagara 4 certified and a direct factory- Authorized Lynxspring Dealer. Contractors who procure product through a secondary source such as a regionally based distributer or reseller are not acceptable. Proof of Authorized Dealer will be required before the bid is accepted.

III. Bid Submission

A. Bids will be accepted electronically through email or in person at Owosso Public

Schools Administration building 645 Alger Street, Owosso, MI 48867. Submission must be received by 1:00 pm, Monday, March 18th 2024 in response to the “Owosso

Area Public Schools -Bryant & Central Elementary Schools Controls Upgrade

Bid”. No Bids will be considered after 1:00 pm on Monday, March 18th, 2024.

Owosso Public School reserves the right to reject Bids without a signed RFP

Signature page as “not being submitted”.

B. Any Bidder may withdraw its Bid at any time prior to the official Bid opening.

Negligence or error on the part of the Bidder in preparation of the Bid confers no right for the withdrawal or modification of a bid after it has been opened.

C. Bids must remain firm and in effect for forty-five (45) days from the due date of the Bid.

D. All Bids should provide an estimate of normal delivery timelines once an order is placed. If supply shortages of any component are known, the bidder must disclose this information. Time to delivery is a consideration when evaluating bids.

E. Overall, the Bid should fully disclose all known and potential charges for additional features and growth.

F. All Bidders must provide a notarized Familial Relationship Affidavit (see “Appendix

B”) for the purpose of disclosing any familial relationship between the owner(s) or any employees of the Bidder and any member of Owosso Board of Education or

Superintendent.

G. All Bidders must provide a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including officers, directors, and employees.

(see “Appendix C”).

H. Bids should fully comply in all respects with the specifications provided. Any deviation which the Bidder suggests as an alternative to the specified product must be explained in writing. It is the Bidders responsibility to identify how the substitution is of equivalent or superior quality to the stated specification. Owosso Public Schools shall be the final judge of whether a substitution is equivalent to the originally stated specification for the purpose of Bid evaluation. Owosso Public Schools reserves the right to determine deviations from the stated specification provided a better overall value (features cost) for the school district. Alternates will be examined but may not be accepted at Owosso Public School discretion.

I. Bids should include arrangements for delivery. All costs for delivery should be included in the Bid price. Products are subject to inspection at the time of delivery to ensure specifications are met.

J. Bids must detail any educational or other discounts included in the calculating of the bid cost.

K. All equipment quoted should be new equipment and of the latest design. Variances from this requirement should be clearly noted in the Bid.

L. Bidders are required to provide the manufacturer and model numbers for each piece of equipment and should provide “cut” or “specification” sheets when available.

M. No verbal statements by Owosso Public Schools will be considered as binding or enforceable against Owosso Public Schools.

C. Vendors may request that information in the RFP be clarified. All such requests must be submitted through email to Mike Hendrickson: hendrickson@owosso.k12.mi.us Any clarifications and request for process modifications must be submitted to Mike Hendrickson and will be distributed to all participating contractors. Requests for clarification will be provided to all prospective vendors who are on record as having received an RFP. Note: All questions must be submitted prior to 1:00 PM on Thursday, March 14th, 2024.

IV. General Considerations

A. This RFP is not an offer to enter into a contract, but rather is a solicitation for Bids. The contract(s) will be deemed as having been awarded when the formal notice of acceptance of the Bid has been duly served upon the Awardees by an officer, or agent, of OPS duly authorized to give such notice.

B. Owosso Public Schools reserves the right to reject any or all Bids in whole, or in part, and accept any Bid or portion of the Bid that, in the opinion of OPS, best serves its interests. Bid evaluation may include the Bidder’s ability to meet requirements outlined in the RFP, implementation schedules, quality of workmanship, prior experience, and price. Owosso Public

School is not legally or procedurally obligated to accept low Bids.

C. Contents of the Request for Proposal and Bidder's Response shall be incorporated into the contract, if a contract ensues.

D. OPS is not liable for any cost incurred by any bidder prior to signing of a contract by all parties.

E. OPS reserves the right to receive any and all price reductions, discounts or rebates that are received by the selected Bidder for specified services to OPS by way of a setoff of monies owed or refund of monies paid by the OPS

F. The warranty period and terms for all equipment components is specified in the scope of work. All equipment warranties shall begin on the date of final acceptance by Owosso Public

Schools. Warranty service shall be included in the Bid and shall not result in an additional expense to OPS beyond the stated Bid cost. Equipment warranty services shall include any and all equipment repairs, adjustments, and calibrations needed to keep the equipment in full operating condition.

G. Bidders should indicate a payment schedule for the project. OPS generally operates on a

Net/30 day basis after receipt of authorization for payment. Bidders should indicate any discount which may be available for staged payments, prompt payment or partial pre-payment options which OPS may elect to accept. OPS will not be liable for any late payment charges.

H. The selected Bidder must pay for all royalties, copyright, trademark and patents required to deliver its services and must defend all suits for claims or infringements on copyrights, trademarks and/or patent rights and shall indemnify and hold Owosso Public School harmless from any and all claims and/or loss related to claims and/or infringements on copyrights, trademarks, and/or patent rights, including reasonable attorney fees and costs incurred by O mailto:hendrickson@owosso.k12.mi.us

I. All products and/or services furnished by the selected Bidder must comply with all applicable federal, state and local codes, and regulations. All Bids must include, and the selected Bidder must pay, all taxes levied by the Federal, State, and Local Governments, on both labor and materials. Owosso Public School reserves the right to require evidence of such tax payments prior to final payment of the contract. Owosso Public School is exempt from Federal Excise and Michigan Sales & Use Tax. Owosso Public School Federal ID Number for tax exemption purposes is 386003809.

J. Owosso Public Schools will not be responsible on a lease for the property tax. This should be included in the total cost.

K. All disputes that may result from this RFP shall be resolved according to the laws of the State of Michigan.

L. For the purpose of assuring the quality of workmanship, products and/or services, Owosso

Public School will retain the right and has complete discretion to qualify or disqualify any

Bidders on the basis of available information concerning the Bidder’s ability to perform as needed and the suitability of the products and/or services included in the Bid as described in

Section 5.

M. OPS may request any and all Bidders to submit the following information before awarding the contract:

1) The Bidder’s performance record(s).

2) The address of the Bidder’s permanent place of business and a description of the products and/or services requested.

i) An itemized list of the Bidder’s equipment, plant and personnel.

ii) The Bidder’s financial statement(s).

iii) A description of any project, which the Bidder has completed in a satisfactory manner.

iv) Any additional information that will satisfy OPS that the Bidder adequately situated and able to fulfill the terms of the proposed contract.

v) A description of any other project(s) that will be performed simultaneously with OPS project(s).

vi) OPS requests the ability to view and test Bidder’s equipment prior to final bid acceptance.

Scope of Work

A. The contractor is responsible for the complete understanding of the scope of the project.

The general scope included herein is not intended to be all inclusive of every activity necessary for the successful completion of the project. Temperature control contractor is to be referred to as TCC from this point forward.

Base Bid: Phase #1 Upgrade the Bryant Elementary DDC Control System to include the following requirements:

▪ TCC to furnish and install (25) Lynxspring DDC Controls or comparable IP manufacturer for CUHs throughout the school.

▪ TCC to furnish and install (37) Lynxspring DDC Controls or comparable IP manufacturer for Unit Vents throughout the school.

▪ TCC to engineer complete network requirements for the system.

▪ TCC to furnish and install (62) Adj Room Sensors

▪ TCC Integrate the current Trend Boiler Controls into the Tridium front end and create graphics.

▪ TCC is to integrate three Trend Air Handler into the Tridium front end and create graphics.

▪ TCC to furnish and install all necessary network repeaters to complete networktopology.

▪ TCC to recreate and structure all title blocks and other common features for front end screen to match new existing style.

▪ TCC to add necessary trending and alarming to all critical system points.

▪ TCC to provide all low voltage installation CAT-5 wiring as needed to rework network and panels.

▪ TCC to provide new, state-of-the art, HTML 5 graphics compatible with phone or tablet use.

▪ TCC to furnish and install the necessary control conduit and wiring.

▪ TCC to provide start-up, checkout, and commissioning of all graphics and communication network changes.

▪ TCC to provide all submittals, complete communication riser diagrams, wiring diagrams, documentation and as-builts.

▪ TCC to provide (40) hours owner training.

▪ TCC to provide one-year warranty on all control components or software provided as part of this project.

Upgrade the Central Elementary DDC Control System to include the following requirements:

▪ TCC to furnish and install (43) Lynxspring DDC Controls or comparable IP manufacturer for CUHs throughout the school.

▪ TCC to engineer complete network requirements for the system.

▪ TCC to furnish and install (43) Adj Room Sensors

▪ TCC Integrate the current Trend Boiler Controls into the Tridium front end and create graphics.

▪ TCC is to integrate three Trend Air Handler into the Tridium front end and create graphics.

▪ TCC to furnish and install all necessary network repeaters to complete network topology.

▪ TCC to recreate and structure all title blocks and other common features for front end screen to match new existing style.

▪ TCC to add necessary trending and alarming to all critical system points.

▪ TCC to provide all low voltage installation CAT-5 wiring as needed to rework network and panels.

▪ TCC to provide new, state-of-the art, HTML 5 graphics compatible with phone or tablet use.

▪ TCC to furnish and install the necessary control conduit and wiring.

▪ TCC to provide start-up, checkout, and commissioning of all graphics and communication network changes.

▪ TCC to provide all submittals, complete communication riser diagrams, wiring diagrams, documentation and as-builts.

▪ TCC to provide (40) hours owner training.

▪ TCC to provide one-year warranty on all control components or software provided as part of this project.

Appendix A

Owosso Public Schools Controls Upgrade RFP

I have read and understand the foregoing bid instructions. Any variations from the RFP specifications must be explicitly identified in writing.

Please sign, date, and return with your bid documents. Bids are not considered complete until all required documentation (including this page) are completed and submitted.

Bidder:

Address:

Phone Number:

Fax Number:

Prepared By:

E-mail Address:

Signature:

Date:

Appendix B

Familial Relationships Affidavit

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of

(the “Bidder”), pursuant to the familial disclosure requirement provided in the Owosso

Area Public Schools (the “School District”) advertisement for bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employees of the Bidder and any member of the Board of Education of the School District or the

Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the day of , 20 , by

, Notary Public

County, State

My commission expires:

Acting in the County of:

Appendix C

IRAN LINKED BUSINESS AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, directors and employees.

The undersigned, owner or authorized officer of (the bidder), pursuant to

Michigan Public Act No. 517 of 2012, the “Iran Linked Business” requirement provided in the Owosso Public

School Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not an “Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the bidder will not become an “Iran Linked Business” at any time during the course of performing under the contract. The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder:

(Company Name)

By:

(Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for

County, on this day of , 20 , SS:

(Notary Public Signature)

My Commission expires:

Acting in the County of: