2024.08.13.Full CD Spec REDUCED.pdf

CONTRACT DOCUMENTS

AND

SPECIFICATIONS

FOR THE

BUCHANAN COMMUNITY

SCHOOLS

MOCCASIN ELEMENTARY BOILER

ROOM FAÇADE IMPROVEMENT

PROJECT

August 2024

Buchanan Community Schools Wightman

Moccasin Elementary Boiler Room Façade Improvement 8/9/2024

Buchanan, MI 49107

TABLE OF CONTENTS 00 00 01 - 1

Division-00 PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 01 PROJECT TITLE PAGE

00 01 07 SEALS PAGE

00 01 15 LIST OF DRAWINGS

00 11 13 ADVERTISEMENT FOR BIDS

00 21 13 INSTRUCTIONS TO BIDDERS

00 25 13 PREBID MEETINGS

00 26 00 PROCUREMENT SUBSTITUTION PROCEDURES

00 31 13 PRELIMINARY SCHEDULES

00 31 19 EXISTING CONDITION INFORMATION

00 31 43 PERMIT APPLICATION

00 41 13 BID FORM

00 43 13 BID SECURITY FORM

00 43 23 ALTERNATES FORM

00 43 24 FAMILIAL DISCLOSURE STATEMENT

00 43 25 IRAN ECONOMIC SANCTIONS ACT COMPLIANCE STATEMENT

00 43 93 BID SUBMITTAL CHECKLIST

00 51 00 NOTICE OF AWARD

00 60 00 PROJECT FORMS

AIA DOCUMENT A101 - 2017 STANDARD FORM OF AGREEMENT BETWEEN

OWNER AND CONTRACTOR

AIA DOCUMENT A101 – 2017 EXHIBIT A INSURANCE AND BONDS

AIA DOCUMENT A201 - 2017 GENERAL CONDITIONS OF THE CONTRACT FOR

CONSTRUCTION

00 61 00 BOND FORMS – PERFORMANCE BOND AND PAYMENT BOND (AIA A312-2010)

DIVISION-01 GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 23 00 ALTERNATES

01 25 00 SUBSTITUTION PROCEDURES AND SUBSTITUTION REQUEST FORM

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 00 EXECUTION

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 39 PROJECT RECORD DOCUMENTS

DIVISION-02 EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION-07 THERMAL AND MOISTURE PROTECTION

07 01 50 ROOFING REPAIRS

Buchanan, MI 49107

TABLE OF CONTENTS 00 00 01 - 2

07 42 13 METAL WALL PANELS

07 62 00 SHEET METAL FLASHING AND TRIM

07 92 00 JOINT SEALANTS

PROJECT SHEETS

T100 TITLE SHEET

A100 EAST ELEVATION

A101 NORTH ELEVATION

A102 SOUTH ELEVATION

A103 EAST ELEVATION CD

A104 NORTH ELEVATION CD

A105 SOUTH ELEVATION CD

Buchanan, MI 49107

PROJECT TITLE PAGE 00 01 01 - 1

DOCUMENT 00 01 01 - PROJECT TITLE PAGE

1.1 PROJECT MANUAL VOLUME 1

A. Moccasin Elementary Boiler Room Façade Improvement.

B. Buchanan Community Schools.

C. 410 Moccasin Street Buchanan MI 49107

D. Architect Project No. 241428.

E. Architect: Wightman & Associates, Inc.

F. 2303 Pipestone Road

G. Benton Harbor, MI 49022

H. Phone: 269-927-0100

I. Website: www.gowightman.com.

J. Issued: August 9, 2024.

K. Copyright August 9, 2024, Wightman & Associates, All rights reserved.

END OF DOCUMENT 00 01 01

Buchanan, MI 49107

SEALS PAGE 00 01 07 - 1

DOCUMENT 00 01 07 - SEALS PAGE

1.1 DESIGN PROFESSIONALS OF RECORD

A. Architect:

1. Christopher J. Brayak

2. 1301039335

3. Responsible for Divisions 00-01 Sections except where indicated as prepared by other design professionals of record.

END OF DOCUMENT 00 01 07

Buchanan, MI 49107

LIST OF DRAWING SHEETS 00 01 15 - 1

DOCUMENT 00 01 15 - LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the combined bound drawing set titled BUCHANAN

COMMUNITY SCHOOLS – MOCCASIN ELEMENTARY BOILER ROOM FAÇADE

IMPROVEMENT PROJECT, dated August 9, 2024, as modified by subsequent Addenda and Contract modifications.

B. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

SHEET NAME / NO. SHEET - DATE

TITLE SHEET T100 – 8/9/2024

EAST ELEVATION A100 – 8/9/2024

NORTH ELEVATION A101 – 8/9/2024

SOUTH ELEVATION A102 – 8/9/2024

EAST ELEVATION CD A103 – 8/9/2024

NORTH ELEVATION CD A104 – 8/9/2024

SOUTH ELEVATION CD A105 – 8/9/2024

END OF DOCUMENT 00 01 15

Buchanan, MI 49107

ADVERTISEMENT FOR BIDS 00 11 13 - 1

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders may submit bids for project as described in this Document. Submit bids according to the Instructions to Bidders.

1. Regulatory Requirements: Submittal, opening, and awarding of bids will be conducted in accordance with Section 38.0 1267 of the Michigan Legislature.

B. Project Location:

1. Moccasin Elementary School.

410 Moccasin Street Buchanan, MI 49107

C. Owner: Buchanan Community Schools 401 W. Chicago Street Buchanan MI 49107

1. Owner's Representative: Mark Kurland.

D. Architect: Wightman & Associates.

2303 Pipestone Road Benton Harbor, MI 49022 Phone: 269-927-0100 Website: www.gowightman.com

1. Architect’s Representative: Christopher J. Brayak, AIA

E. Project Description: Removal of the existing face brick, door and frame and tile coping.

Provide and Install new prefinished metal siding, trim and coping. New insulation, new door and frame provided by the owner. Removal and reinstallation of electrical conduit, lights and grilles. Moccasin Elementary School.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed lump sum bids until the bid time and date at the location given below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: Wednesday September 4

2. Bid Time: 3:00 pm, local time.

3. Location: Buchanan High School, Business Office, 401 W Chicago Street, Niles, MI 49107.

B. Bids will be thereafter publicly opened and read aloud.

C. All bids must be accompanied by a sworn and notarized statement disclosing any familial relationship between the owner or any employee of the bidder and any member http://www.gowightman.com/

Buchanan, MI 49107

ADVERTISEMENT FOR BIDS 00 11 13 - 2

of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy.

D. All bids must be accompanied by the Iran Economic Sanctions Act Compliance Statement.

1.3 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after opening of bids.

Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PREBID MEETING

A. Prebid Meeting: See Document 00 25 13 "Prebid Meetings."

B. Prebid Meeting: A Prebid meeting for all bidders will be held at Moccasin Elementary School, 410 Moccasin Street, Buchanan, MI 49107 on August 21, 2024 at 9:00 a.m., local time. Prospective prime bidders are not required to attend, but attendance is highly encouraged.

1. Bidders' Questions: Architect will provide responses at Prebid conference to bidders' questions received up to two business days prior to conference.

1.5 DOCUMENTS

A. Printed Procurement and Contracting Documents: Obtain after August 12, 2024, by contacting Architect. Documents will be provided to prime bidders only; only complete sets of documents will be issued.

1. Deposit: $200.00 made payable to Wightman.

2. Shipping: Additional shipping charges of $20.00 will apply.

B. Online Procurement and Contracting Documents: Obtain access after August 12, 2024 at 5:00 p.m., at the locations below:

1. www.gowightman.com

2. Reprographic Arts, www.raplanroom.com

3. Dodge Plan Room, www.construction.com/products/dodge-planroom

4. Builders Exchange of Michigan, home.grbx.com

5. MACIAG, constructionsite.org

C. Viewing Procurement and Contracting Documents: Examine, by appointment only, after August 12, 2024, at the location below:

1. Wightman

2303 Pipestone Road Benton Harbor MI 49022 Phone: 269-927-0100 http://www.gowightman.com/ http://www.raplanroom.com/ http://www.construction.com/products/dodge-planroom http://home.grbx.com/

Buchanan, MI 49107

ADVERTISEMENT FOR BIDS 00 11 13 - 3

1.6 MILESTONE DATES – INCLUDES ADDENDUM DATES AND CONTACTS

A. Dates listed below are subject to change.

1. Prebid Meeting: Tuesday, August 20, 2024 at 9:00 am local time (Moccasin

School).

2. Addendum No.1- Friday, August 23, 2024.

3. Final questions required by Wednesday, August 28, 2024.

4. Addendum No.2 (if needed) Friday, August 30, 2024.

5. Bid Opening: Wednesday, September 4, 2024, at 3:00 pm, local time

(Administration Office).

6. Post Bid Contractor interviews may take place September 5 and September 6, 2024.

7. Recommendation of Award of the Construction Contract Monday September 9, 2024.

8. Award of the Construction Contract Buchanan School Board Meeting, Tuesday, September 10, 2024.

9. Anticipated commencement Tuesday September 17, 2024.

10. Commencement of on site work Tuesday September 17, 2024

11. Substantial completion: Tuesday December 17, 2024.

12. Final Completion: Tuesday 24, 2023.

1.7 TIME OF COMPLETION

A. Successful bidder shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time.

1.8 BIDDER'S QUALIFICATIONS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond, separate Labor and Material Payment Bond, and Insurance in a form acceptable to Owner will be required of the successful Bidder.

1.9 NOTIFICATION

A. This Advertisement for Bids document is issued by order of the Members of the Buchanan Community School Board.

END OF DOCUMENT 00 11 13

Buchanan, MI 49107

INSTRUCTIONS TO BIDDERS 00 21 13 - 1

INSTRUCTIONS TO BIDDERS

1. Preparation of Proposal

Each proposal shall be firmly sealed in an envelope which is clearly labeled “Buchanan Community Schools Moccasin Elementary Boiler Room Façade Improvement” and delivered to the office designated in the Advertisement for Bids. All bids are to be made only on forms of proposal furnished by the OWNER and included in this volume. Only proposals which are made out upon the regular proposal forms will be considered. A separate set of proposal forms has been provided for submission of the bid. The OWNER may consider as informal any proposal on which there is an alteration of or departure from the prescribed form. Any unauthorized riders or qualifications to the bid as submitted may be rejected as irregular.

The proposal must be legibly written in ink with all prices given in figures as required by the proposal form.

2. Bid Security

No proposal will be received unless accompanied by a certified check or bank draft or a satisfactory bid bond executed by the bidder and a Surety Company in an amount not less than five (5%) percent of the total bid payable to the OWNER as a guarantee that if the bid is accepted, the bidder will execute and file the proposed Contract and bond within ten (10) days from the date of the award of the Contract. On failure of the successful bidder to execute the Contract and file the required bonds and insurance within the required time, he shall forfeit his bid security as agreed as liquidated damages. By filing a proposal, all bidders agree to accept this provision.

Note: The Surety Company must be licensed to do business in the State of Michigan and listed on the U.S. Treasury Circular 570.

3. Liquidated Damages (Not required)

4. Examination of Site and Specifications

At the time of opening bids, each bidder will be presumed to have made a personal investigation of the site of the work and of existing structures and to have read and be thoroughly familiar with the plans, specifications, and Contract Documents (including all addenda). He shall determine to his own satisfaction the conditions to be encountered, the nature of the ground, difficulties involved in completing the Contract and all factors affecting the work proposed under this Contract.

The bidder to whom this Contract is awarded will not be entitled to any additional compensation by reason of his failure to fully acquaint himself with the conditions at the site or by his failure to fully examine the plans, specifications, and Contract Documents.

INSTRUCTIONS TO BIDDERS 00 21 13 - 2

5. Interpretation of Proposed Contract Documents

If any person contemplating submitting a bid for this Contract is in doubt as to the true meaning of any part of the plans, specifications, or other proposed Contract Documents, he may submit to the OWNER a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addenda duly issued or delivered to each person receiving a set of such documents. The OWNER will not be responsible for any other explanations or interpretations of the proposed documents.

6. Qualifications of Bidder

The OWNER shall have the right to take such steps as is deemed necessary to determine the ability of the bidder to perform the work and the bidder shall furnish the OWNER all such information and data for this purpose as the OWNER may request. The right is reserved to reject any bid where an investigation of the evidence or information submitted by such bidder does not satisfy the OWNER that the bidder is qualified to carry out properly the terms of the Contract Documents.

7. Standard Manufacturer

Wherever the terms “standard”, “recognized” or “reputable” manufacturer are used, they shall be construed as meaning, manufacturers who have been engaged in the business of fabricating materials, equipment or supplies of the nature called for by the specifications for a reasonable period of time prior to the date set for opening of bids and who can demonstrate to the satisfaction of the OWNER that said manufacturer has successfully installed in a least three instances and that the performance of such materials, equipment or supplies has been satisfactory.

Manufacturers who have been engaged in the business of manufacturing said materials, equipment or supplies for a period of over twelve months prior to the date fixed for opening bids shall, prima facie, be deemed to have been engaged in such business for a reasonable length of time.

8. Soil Borings

Bidders shall make whatever borings necessary to fully acquaint themselves with conditions as they exist so that they may fully understand the conditions which may affect the cost of the work.

Failure to make such borings or any borings made which do not provide a complete understanding of the conditions encountered, shall not relieve the CONTRACTOR of the responsibility for carrying out all the work to completion as shown on the plans, or as specified, at the price specified to be paid for the work. Where the results of any test borings are shown on the plan, the information is not guaranteed, and the CONTRACTOR must satisfy himself as to the character of materials that may be encountered.

9. Signing of Bids

Bids which are not signed by the individual making them, shall have attached thereto a power of attorney evidencing authority to sign the bid in the name of the person for whom it is signed.

INSTRUCTIONS TO BIDDERS 00 21 13 - 3

Bids which are signed by a partnership shall be signed by all the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the bid a power of attorney evidencing authority to sign the bid executed by the partners.

Bids which are signed for a corporation shall have the correct corporate name thereof and the signature of the president or other authorized officers of the corporation manually written below the corporate name following the word “by”. If such a bid is manually signed by an officer other than the president of the corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the bid shall be attached to it. Such a bid shall also bear the attested signature of the secretary of the corporation and the impression of the corporate seal.

10. Award of Contract

An Award of Contract will be made in accordance with the applicable stipulations in the proposal to the lowest responsible bidder whose proposal complies with all the requirements prescribed, provided his bid is reasonable and it is to the interest of the OWNER to accept it. The bidder to whom the award is made will be notified at the earliest possible date. The OWNER reserves the right to reject any and all bids and to waive any informality in the bid process or in the bids received whenever such rejection or waiver is in the interest of the OWNER.

When so stipulated in the proposal form, the OWNER may elect to make a tentative award of Contract pending the sale of bonds or the completion of other financing arrangements. In such event and upon successful completion of the necessary arrangements to finance the cost of the project, the OWNER and the successful bidder to whom the tentative award has been made, shall enter into a written Contract at the price stated in the proposal and as specified provided that the elapsed time from the date of the tentative award shall not exceed the period set forth in the proposal form. The time for execution of the written Contract may be extended beyond the period set forth in the proposal if such extension is mutually agreeable to the OWNER and the successful bidder.

11. Execution of Agreement

The bidder to whom an award is made will be required to enter into a written Agreement in the form hereto annexed within ten (10) days (Sundays and legal holidays excepted) after being notified of the acceptance of his bid and receipt by him of the copies of the documents to be executed. In case of failure to comply with this requirement, he may be considered to have abandoned all his rights and interests in the award and his certified check or amount of bidder’s bond may be declared to be forfeited to the OWNER and the Contract may be awarded to another.

Each Contract must be executed in three (3) original counter parts and no more and there shall be executed original counter parts of the CONTRACTOR’S performance bond in equal number to the executed original counterparts of the Contract. Three (3) copies of such executed documents will be retained by the OWNER, the fourth will be delivered to the CONTRACTOR.

12. Effective Date of Contract Award

Subject to the applicable provisions of law, the Contract shall be in full force and effect as a Contract from and after the date the Agreement between Owner and Contractor is fully executed.

INSTRUCTIONS TO BIDDERS 00 21 13 - 4

13. Disqualification of Bidders

More than one proposal for the work described in this document, to be included under a Contract, from an individual, firm or partnership, a corporation or an association under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested. If there is reasonable grounds for believing that any member, representative or agent of any bidder entered into any combination, collusion or agreement to induce anyone to refrain from bidding in any way or manner whatever, the proposal of the participants in such activities will not be considered.

14. Penalty for Collusion

If at any time it shall be found that any member, representative or agent of the person, firm or corporation to whom the Contract has been awarded has in presenting any bid or bids entered into any combination, collusion or Agreement with any person relative to the price to be bid by anyone, or attempted to prevent any person from bidding or attempted to induce anyone to refrain from bidding or if the bid was made with reference to any other bid or with any Agreement, understanding, or combination with anyone in reference to the letting of such Contract in any way or manner whatever, then the Contract so awarded shall be null and void and the CONTRACTOR and his sureties shall be liable to the OWNER for loss or damage which the OWNER may suffer thereby and the OWNER may advertise anew for bids for said work.

15. Performance Bond and Labor and Materials Bond

Bonding will be required if the total bid amount is $50,000 or greater. If the total bid amount is less than $50,000, Bonding is not required.

The successful bidder shall furnish a Performance Bond and a Labor and Materials Bond in a penal sum of at least 100 percent (100%) of the total amount payable by the terms of the Contract.

Such bonds shall be in the form of bond, a copy of which is included in the Contract Documents.

Such Performance Bond and Labor and Materials Bond shall be furnished and executed and delivered by the successful bidder to the OWNER within ten (10) days after the receipt by the successful bidder of the Contract forms and notification that the OWNER is in a position to enter into a signed Contract. Bonds shall be furnished through a Surety Company licensed in the State of Michigan and listed on the U.S. Treasury Circular 570. Refer to AIA A312 Documents for additional requirements.

END OF DOCUMENT 00 21 13

Buchanan, MI 49107

PREBID MEETINGS 00 25 13 - 1

DOCUMENT 00 25 13 - PREBID MEETINGS

1.1 PREBID MEETING

A. Owner and Architect will conduct a Prebid meeting as indicated below:

1. Meeting Date: Tuesday August 20, 2024.

2. Meeting Time: 9:00 am, local time.

3. Location: Moccasin Elementary School, 410 Moccasin Street, Buchanan, MI

49107

B. Attendance:

1. Prime Bidders: Attendance at Prebid meeting is recommended.

C. Bidder Questions: Submit written questions to be addressed at Prebid meeting minimum of two business days prior to meeting.

D. Agenda: Prebid meeting agenda will include review of topics that may affect proper preparation and submittal of bids, including the following:

1. Procurement and Contracting Requirements:

a. Advertisement for Bids.

b. Instructions to Bidders.

c. Bidder Qualifications.

d. Bonding.

e. Insurance.

f. Bid Security.

g. Bid Form and Attachments.

h. Bid Submittal Requirements.

i. Bid Submittal Checklist.

j. Notice of Award.

2. Communication during Bidding Period:

a. Obtaining documents.

b. Access to Project Web site.

c. Bidder's Requests for Information.

d. Bidder's Substitution Request/Prior Approval Request.

e. Addenda.

3. Contracting Requirements:

a. Agreement.

b. The General Conditions.

c. The Supplementary Conditions.

d. Other Owner requirements.

Buchanan, MI 49107

PREBID MEETINGS 00 25 13 - 2

4. Construction Documents:

a. Scopes of Work.

b. Temporary Facilities.

c. Use of Site.

d. Work Restrictions.

e. Alternates, Allowances, and Unit Prices.

f. Substitutions following award.

5. Separate Contracts:

a. Work by Owner.

b. Work of Other Contracts.

6. Schedule:

a. Project Schedule.

b. Contract Time.

c. Liquidated Damages.

d. Other Bidder Questions.

7. Site/facility visit or walkthrough.

8. Post-Meeting Addendum (if required).

E. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes to attendees. Minutes of meeting are issued as Available Information and do not constitute a modification to the Procurement and Contracting Documents.

Modifications to the Procurement and Contracting Documents are issued by written Addendum only.

END OF DOCUMENT 00 25 13

Buchanan, MI 49107

PROCUREMENT SUBSTITUTION PROCEDURES 00 26 00 - 1

DOCUMENT 00 26 00 - PROCUREMENT SUBSTITUTION PROCEDURES

1.1 DEFINITIONS

A. Procurement Substitution Requests: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Procurement and Contracting Documents, submitted prior to receipt of bids.

B. Substitution Requests: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Contract Documents, submitted following Contract award. See Section 01 25 00 "Substitution Procedures" for conditions under which Substitution requests will be considered following Contract award.

1.2 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.3 PROCUREMENT SUBSTITUTIONS

A. Procurement Substitutions, General: By submitting a bid, the Bidder represents that its bid is based on materials and equipment described in the Procurement and Contracting Documents, including Addenda. Bidders are encouraged to request approval of qualifying substitute materials and equipment when the Specifications Sections list materials and equipment by product or manufacturer name.

B. Procurement Substitution Requests will be received and considered by Owner when the following conditions are satisfied, as determined by Architect; otherwise, requests will be returned without action:

1. Extensive revisions to the Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of the Contract

Documents, including the level of quality of the Work represented by the requirements therein.

3. The request is fully documented and properly submitted.

1.4 SUBMITTALS

A. Procurement Substitution Request: Submit to Architect. Procurement Substitution Request must be made in writing by prime contract Bidder only in compliance with the following requirements:

Buchanan, MI 49107

PROCUREMENT SUBSTITUTION PROCEDURES 00 26 00 - 2

1. Requests for substitution of materials and equipment will be considered if received no later than 7 days prior to date of bid opening.

2. Submittal Format: Submit three copies of each written Procurement Substitution Request, using form bound in Project Manual.

a. Identify the product or the fabrication or installation method to be replaced in each request. Include related Specifications Sections and drawing numbers.

b. Provide complete documentation on both the product specified and the proposed substitute, including the following information as appropriate:

1) Point-by-point comparison of specified and proposed substitute product data, fabrication drawings, and installation procedures.

2) Copies of current, independent third-party test data of salient product or system characteristics.

3) Samples where applicable or when requested by Architect.

4) Detailed comparison of significant qualities of the proposed substitute with those of the Work specified. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

5) Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

6) Research reports, where applicable, evidencing compliance with building code in effect for Project, from ICC-ES.

7) Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors, which will become necessary to accommodate the proposed substitute.

c. Provide certification by manufacturer that the substitute proposed is equal to or superior to that required by the Procurement and Contracting Documents, and that its in-place performance will be equal to or superior to the product or equipment specified in the application indicated.

d. Bidder, in submitting the Procurement Substitution Request, waives the right to additional payment or an extension of Contract Time because of the failure of the substitute to perform as represented in the Procurement Substitution Request.

B. Architect's Action:

1. Architect may request additional information or documentation necessary for evaluation of the Procurement Substitution Request. Architect will notify all bidders of acceptance of the proposed substitute by means of an Addendum to the Procurement and Contracting Documents.

C. Architect's approval of a substitute during bidding does not relieve Contractor of the responsibility to submit required shop drawings and to comply with all other requirements of the Contract Documents.

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PROCUREMENT SUBSTITUTION PROCEDURES 00 26 00 - 3

END OF DOCUMENT 00 26 00

Buchanan, MI 49107

PRELIMINARY SCHEDULES 00 31 13 - 1

DOCUMENT 00 31 13 - PRELIMINARY SCHEDULES

1.1 PROJECT SCHEDULE

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of Bidders' own investigations. They are made available for Bidders' convenience and information, but do not affect Contract Time requirements. This Document and its attachments are not part of the Contract Documents.

B. Available Project information includes the following:

1. Project Schedule.

a. 8/12/2024—Out for Bid

b. 8/20/2024—Prebid Meeting

c. 8/23/2024—Addendum #1

d. 8/28/2024—Final Questions

e. 8/30/2024—Addendum #2 (if needed)

f. 9/04/2024—Bids are due

g. 9/05/2024—Post Bid Contractor Interviews

h. 9/06/2024—Post Bid Contractor Interviews

i. 9/09/2024—Recommendation of Award of the Construction Contract

j. 9/10/2024—Awarded

k. 9/17/2024—Start Construction (upon state plan review approval)

l. 12/17/2024—Substantial Completion

m. 12/24/2024—Final Completion

C. Project schedule including design and construction milestones and Owner's occupancy requirements is available for viewing as appended to this Document.

D. Related Requirements:

1. Document 00 41 13 "Bid Form - Stipulated Sum (Single-Prime Contract).

2. Section 01 32 00 "Construction Progress Documentation" for Contractor's construction schedule requirements.

END OF DOCUMENT 00 31 13

Buchanan, MI 49107

EXISTING CONDITION INFORMATION 00 31 19 - 1

DOCUMENT 00 31 19 - EXISTING CONDITION INFORMATION

1.1 EXISTING CONDITION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. They are made available for Bidders' convenience and information but are not a warranty of existing conditions. This Document and its attachments are not part of the Contract Documents.

B. Related Requirements:

1. Document 00 21 13 "Instructions to Bidders" for the Bidder's responsibilities for examination of Project site and existing conditions.

END OF DOCUMENT 00 31 19

Buchanan, MI 49107

PERMIT APPLICATION 00 31 43 - 1

DOCUMENT 00 31 43 - PERMIT APPLICATION

1.1 PERMIT APPLICATION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. This Document and its attachments are not part of the Contract Documents.

B. Permit Application: Complete building permit application and file with authorities having jurisdiction within five days of the date of execution of the Contract.

END OF DOCUMENT 00 31 43

Buchanan, MI 49107

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 00 41 13 - 1

DOCUMENT 00 41 13 - BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Project Name: Moccasin Elementary Boiler Room Façade Improvement

C. Project Location: Moccasin Elementary School, 410 Moccasin Street, Buchanan, MI 49107

D. Owner: Buchanan Community Schools

E. Architect: Wightman & Associates

F. Architect Project Number: 241428

1.2 CERTIFICATIONS AND BASE BID

A. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by Wightman & Associates and Architect's consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Procurement and Contracting Documents, for the stipulated sum of:

1. ________________________________________________ Dollars

2. The above amount may be modified by amounts indicated by the Bidder on the attached Document 00 43 22 "Unit Prices Form" and Document 00 43 23 "Alternates Form."

1.3 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

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BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 00 41 13 - 2

1. ________________________________________________ Dollars

B. In the event Owner does not offer Notice of Award within the time limits stated above, Owner will return to the undersigned the cash, cashier's check, certified check, U.S.

money order, or bid bond.

1.4 SUBCONTRACTORS AND SUPPLIERS

A. The following companies shall execute subcontracts for the portions of the Work indicated:

1. General Work:

2. Demolition Work:

3. Excavation:

4. Concrete Work

5. Masonry work:

6. Carpentry work:

7. Electrical Work:

1.5 TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issued by Architect and shall be substantially complete by December 17, 2024 and fully complete by December 24, 2024

1.6 ACKNOWLEDGMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. Addendum No. 1, dated ____________________.

2. Addendum No. 2, dated ____________________.

3. Addendum No. 3, dated ____________________.

4. Addendum No. 4, dated ____________________.

1.7 BID SUPPLEMENTS

A. The following supplements are a part of this Bid Form and are attached hereto.

1. Bid Form Supplement - Alternates.

2. Bid Form Supplement - Bid Bond Form (AIA Document A310-2010).

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BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 00 41 13 - 3

1.8 SUBMISSION OF BID

A. Respectfully submitted this ____ day of ____________, 2024.

B. Submitted By: _______________________________________ (Name of bidding firm or corporation).

C. Authorized Signature: ___________________________________ (Handwritten signature).

D. Signed By: ______________________________________________ (Type or print name).

E. Title: __________________________________ (Owner/Partner/President/Vice President).

F. Witness By: ___________________________________________ (Handwritten signature).

G. By: ___________________________________________________ (Type or print name).

H. Title: ________________________________ (Corporate Secretary or Assistant Secretary).

I. Street Address: ________________________________________________________.

J. City, State, Zip: ________________________________________________________.

K. Phone: ______________________________________________________________.

L. License No.: __________________________________________________________.

M. Federal ID No.: ___________________________________ (Affix Corporate Seal Here).

END OF DOCUMENT 00 41 13

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BID SECURITY FORMS 00 43 13 - 1

DOCUMENT 00 43 13 - BID SECURITY FORMS

1.1 BID FORM SUPPLEMENT

A. A completed bid bond form is required to be attached to the Bid Form.

1.2 BID BOND FORM

A. AIA Document A312-2010 "Bid Bond" is the recommended form for a bid bond. A bid bond acceptable to Owner, or other bid security as described in the Instructions to Bidders, is required to be attached to the Bid Form as a supplement.

B. Copies of AIA standard forms may be obtained from The American Institute of Architects; https://www.aiacontracts.org; (800) 942-7732.

END OF DOCUMENT 00 43 13

https://www.aiacontracts.org/

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ALTERNATES FORM 00 43 23 - 1

DOCUMENT 00 43 23 - ALTERNATES FORM

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Prime Contract: _____________________________________________.

C. Project Name: Moccasin Elementary School Boiler Room Façade Improvement 410 Moccasin Street Buchanan, Michigan 49107

D. Architect: Wightman & Associates 2303 Pipestone Road Benton Harbor, Michigan 49022 Phone: 269-927-0100 Web Site: http://www.gowightman.com/

E. Architect Project #: 241428

1.2 BID FORM SUPPLEMENT

A. This form is required to be attached to the Bid Form.

1.3 DESCRIPTION

A. The undersigned Bidder proposes the amount below be added to or deducted from the Base Bid if particular alternates are accepted by Owner. Amounts listed for each alternate include costs of related coordination, modification, or adjustment.

1. Stipulated Sum Contract: Alternate price given below includes adjustment to Contractor's Fee.

B. If the alternate does not affect the Contract Sum, the Bidder shall indicate "NO

CHANGE."

C. If the alternate does not affect the Work of this Contract, the Bidder shall indicate "NOT

APPLICABLE."

D. The Bidder shall be responsible for determining from the Contract Documents the effects of each alternate on the Contract Time and the Contract Sum.

E. Owner reserves the right to accept or reject any alternate, in any order, and to award or amend the Contract accordingly within 60 days of the Notice of Award unless otherwise indicated in the Contract Documents.

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ALTERNATES FORM 00 43 23 - 2

F. Acceptance or non-acceptance of any alternates by the Owner shall have no effect on the Contract Time unless the "Schedule of Alternates" Article below provides a formatted space for the adjustment of the Contract Time.

1.4 SCHEDULE OF ALTERNATES

A. Alternate No. 1 – .

1. ADD____ DEDUCT____ NO CHANGE____ NOT APPLICABLE____.

2. Alternate No. 1: ________________________ Dollars ($______________).

3. ADD____ DEDUCT____ calendar days to adjust the Contract Time for this alternate.

1.5 SUBMISSION OF BID SUPPLEMENT

A. Respectfully submitted this ____ day of ___________________, 2024.

B. Submitted By: _________________________________________________________ (Insert name of bidding firm or corporation).

C. Authorized Signature: ___________________________________________________ (Handwritten signature).

D. Signed By: ____________________________________________________________ (Type or print name).

E. Title: _________________________________________________________________ (Owner/Partner/President/Vice President).

END OF DOCUMENT 00 43 23

Buchanan, MI 49107

FAMILIAL DISCLOSURE STATEMENT 04324 - 1

FAMILIAL DISCLOSURE STATEMENT

AFFIDAVIT OF ______________________________

(insert name of affiant)

STATE OF MICHIGAN )

) ss

COUNTY OF __________________ )

_______________________________________ makes this Affidavit under oath and (insert name of affiant) states as follows:

1. I am a/the:

G President G Vice-President G Chief Executive Officer G Member G Partner G Owner G Other (please specify) ________________________ of [insert name of contractor], a bidder for construction services for Buchanan Community

Schools.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and the employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members:

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FAMILIAL DISCLOSURE STATEMENT 04324 - 2

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for construction services.

4. I declare the above information to be true to the best of my knowledge, information, and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

_____________________________________(signature) ____________ (Date)

Subscribed and sworn before me in ________________ County, Michigan, on the _____ day of ___________________, 2024.

__________________________________________ (signature)

____________________________________________ (printed)

Notary public, State of Michigan, County of ___________________________

My Commission expires on _____________________________

Acting in the County of ________________________________

(This form is required to be attached to the bid form.)

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IRAN AFFIDAVIT OF COMPLIANCE 00 43 25 - 1

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the of , or I am (title) (bidder) bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for the provision of construction services to Buchanan Community Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et. seq. (“Act”). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(dated)

(This form is required to be attached to the bid form.)

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BID SUBMITTAL CHECKLIST 00 43 93 - 1

DOCUMENT 00 43 93 - BID SUBMITTAL CHECKLIST

1.1 BID INFORMATION

A. Bidder: ___________________________________________________________.

B. Prime Contract: ____________________________________________________.

C. Project Name: Moccasin Elementary Boiler Room Façade Improvement

D. Project Location: 410 Moccasin Street, Buchanan MI 49107

E. Owner: Buchanan Community Schools

1. Owners representative: Mark Kurland

F. Architect: Wightman

1. Architects Representative: Christopher J. Brayak, AIA

G. Architect Project Number: 241428

1.2 BIDDER'S CHECKLIST

A. In an effort to assist the Bidder in properly completing all documentation required, the following checklist is provided for the Bidder's convenience. The Bidder is solely responsible for verifying compliance with bid submittal requirements.

B. Attach this completed checklist to the outside of the Submittal envelope.

1. Used the Bid Form provided in the Project Manual

2. Prepared the Bid Form as required by the Instructions to Bidders

3. Indicated on the Bid Form: Addenda received

4. Fill in all applicable Allowances

5. Fill in all required Unit Prices

6. Fill in all information for required Alternates

7. Attached to the Bid Form: Bid Bond OR a Certified Check for the amount required

8. Attached to the Bid Form: Familial Disclosure Statement

9. Attached to the Bid Form: Iran Affidavit of Compliance

10. Bid envelope shows name and address of the Bidder

11. Bid envelope shows name of Project being bid

12. Bid envelope shows name of Prime Contract being bid, if applicable

13. Bid envelope shows time and day of Bid Opening

14. Verified that Bidder can provide executed Performance Bond and Labor and

Material Bond

15. Verified that Bidder can provide Certificates of Insurance in the amounts indicated

END OF DOCUMENT 00 43 93

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PROJECT RECORD DOCUMENTS 01 78 39 - 1

SECTION 01 78 39 - PROJECT RECORD DOCUMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for project record documents, including the following:

1. Record Drawings.

2. Record Specifications.

3. Record Product Data.

B. Related Requirements:

1. Section 01 78 23 "Operation and Maintenance Data" for operation and maintenance manual requirements.

1.2 CLOSEOUT SUBMITTALS

A. Record Drawings: Comply with the following:

1. Number of Copies: Submit one set(s) of marked-up record prints.

2. Number of Copies: Submit copies of record Drawings as follows:

a. Initial Submittal:

1) Submit record digital data files and one set(s) of plots.

b. Final Submittal:

1) Submit PDF electronic files of scanned record prints and three set(s) of prints.

2) Print each drawing, whether or not changes and additional information were recorded.

c. Final Submittal:

1) Submit record digital data files and three set(s) of record digital data file plots.

2) Plot each drawing file, whether or not changes and additional information were recorded.

B. Record Specifications: Submit one paper copy of Project's Specifications, including addenda and contract modifications.

C. Record Product Data: Submit one paper copy of each submittal.

1. Where record Product Data are required as part of operation and maintenance manuals, submit duplicate marked-up Product Data as a component of manual.

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PROJECT RECORD DOCUMENTS 01 78 39 - 2

1.3 RECORD DRAWINGS

A. Record Prints: Maintain one set of marked-up paper copies of the Contract Drawings and Shop Drawings, incorporating new and revised drawings as modifications are issued.

1. Preparation: Mark record prints to show the actual installation where installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to provide information for preparation of corresponding marked-up record prints.

a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later.

b. Accurately record information in an acceptable drawing technique.

c. Record data as soon as possible after obtaining it.

d. Record and check the markup before enclosing concealed installations.

e. Cross-reference record prints to corresponding photographic documentation.

2. Content: Types of items requiring marking include, but are not limited to, the following:

a. Dimensional changes to Drawings.

b. Revisions to details shown on Drawings.

c. Depths of foundations.

d. Locations and depths of underground utilities.

e. Revisions to routing of piping and conduits.

f. Actual equipment locations.

g. Locations of concealed internal utilities.

3. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location.

4. Mark important additional information that was either shown schematically or omitted from original Drawings.

5. Note Construction Change Directive numbers, alternate numbers, Change Order numbers, and similar identification, where applicable.

B. Record Digital Data Files: Immediately before inspection for Certificate of Substantial Completion, review marked-up record prints with Architect. When authorized, prepare a full set of corrected digital data files of the Contract Drawings, as follows:

1. Format: DWG, Microsoft Windows operating system.

2. Format: Annotated PDF electronic file with comment function enabled.

3. Incorporate changes and additional information previously marked on record prints. Delete, redraw, and add details and notations where applicable.

4. Refer instances of uncertainty to Architect for resolution.

5. Architect will furnish Contractor with one set of digital data files of the Contract

Drawings for use in recording information.

a. See Section 01 31 00 "Project Management and Coordination" for requirements related to use of Architect's digital data files.

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PROJECT RECORD DOCUMENTS 01 78 39 - 3

b. Architect will provide data file layer information. Record markups in separate layers.

C. Format: Identify and date each record Drawing; include the designation "PROJECT RECORD DRAWING" in a prominent location.

1. Record Prints: Organize record prints into manageable sets. Bind each set with durable paper cover sheets. Include identification on cover sheets.

2. Format: Annotated PDF electronic file with comment function enabled.

3. Record Digital Data Files: Organize digital data information into separate electronic files that correspond to each sheet of the Contract Drawings. Name each file with the sheet identification. Include identification in each digital data file.

4. Identification: As follows:

a. Project name.

b. Date.

c. Designation "PROJECT RECORD DRAWINGS."

d. Name of Architect.

e. Name of Contractor.

1.4 RECORD SPECIFICATIONS

A. Preparation: Mark Specifications to indicate the actual product installation where installation varies from that indicated in Specifications, addenda, and contract modifications.

1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.

2. Mark copy with the proprietary name and model number of products, materials, and equipment furnished, including substitutions and product options selected.

3. Record the name of manufacturer, supplier, Installer, and other information necessary to provide a record of selections made.

4. For each principal product, indicate whether record Product Data has been submitted in operation and maintenance manuals instead of submitted as record Product Data.

5. Note related Change Orders and record Drawings where applicable.

B. Format: Submit record Specifications as annotated PDF electronic file.

1.5 RECORD PRODUCT DATA

A. Recording: Maintain one copy of each submittal during the construction period for project record document purposes. Post changes and revisions to project record documents as they occur; do not wait until end of Project.

B. Preparation: Mark Product Data to indicate the actual product installation where installation varies substantially from that indicated in Product Data submittal.

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PROJECT RECORD DOCUMENTS 01 78 39 - 4

1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.

2. Include significant changes in the product delivered to Project site and changes in manufacturer's written instructions for installation.

3. Note related Change Orders, record Specifications, and record Drawings where applicable.

C. Format:…