2024 CHEMICALS.doc

VILLAGE OF COBLESKILL

NOTICE OF PUBLIC BID

WATER, WASTEWATER & POOL CHEMICALS

2024 BUDGET YEAR

NOTICE IS HEREBY GIVEN that the Village of Cobleskill will receive sealed bids until 10:00 a.m. on September 18, 2023, at the Office of the Village Clerk for the supply of the following products for purchase January 1, 2024, through December 31, 2024:

WATER, WASTEWATER & POOL CHEMICALS

Specifications and bid forms may be obtained at the Office of the Village Clerk, 378 Mineral Springs Road, Suite 2, Cobleskill, NY 12043 during regular business hours. The Village Board reserves the right to accept or reject all bids, to waive any irregularities and to award the bid in the best interest of the Village of Cobleskill.

Cynthia L. Miller

Village Clerk-Treasurer

INVITATION TO BID

WATER, WASTEWATER AND POOL CHEMICALS

The Village of Cobleskill will receive sealed bids for the supply of WATER, WASTEWATER, AND

POOL CHEMICALS until 10:00 a.m. on Monday, September 18, 2023, in the office of the Village Clerk, 378 Mineral Springs Road, Suite 2, Cobleskill, N.Y. 12043, at which time they will be opened and read aloud.

Form of Submission

All bids shall be submitted in a sealed, opaque envelope, clearly marked:

“Bids for Chemicals, to be opened at 10:00 a.m., September 18, 2023.”

It is the sole responsibility of the bidder to ensure timely delivery of any bid to the Office of the Village Clerk and to meet all requirements of the bidding process. Bids must be executed by the individual submitting the bid, if a sole proprietor, or by a duly designated representative of a corporation or partnership. All bids must be accompanied by a properly executed non-collusion certificate.

The Village reserves the right to reject all proposals, to waive any irregularities, and to award the bid in the best interests of the Village.

Time that Bid Shall Remain in Effect

A bid may be withdrawn prior to the time set for opening. Once opened, the bid shall remain in full force and effect for a minimum of 45 days from the date of opening.

Method of Bidding

When more than one item is being bid on, bids may be awarded based on unit price, or based on the lowest total price for all items, at the sole option of the Village. The Village reserves the right to award a bid for one or more units contained in any bid to reject the remainder.

Laws and Regulations

Adherence to all applicable federal, state, and local laws and regulations governing any bid shall be the sole responsibility of the bidder and they shall be deemed to be included as part of this bid as though they were written herein in full.

Exemption from Sales and Compensating Use Taxes

Bidders shall not include in any bid any federal or state sales and compensating use taxes from which the Village is exempt.

Qualifications of Bidders

The Village my make such investigations as deemed necessary to determine the ability of the bidder to provide the items which are bid upon, and the bidder shall furnish to the Village expeditiously all such information and data necessary for such purpose as the Village may request. The Owner reserves the right to reject any bid if the evidence submitted by our investigation of such bidder fails to satisfy the Village that such bidder is properly qualified or otherwise able to fulfil the obligations set forth by the bid.

Subcontracts

Any person, firm, or other party to whom the bidder proposes to award a subcontract under any bid must be acceptable to the Village.

ITEMS FOR BID

WATER, WASTEWATER AND POOL CHEMICALS

General

The following products shall be bid upon, using a fixed contract price for purchases from January 1, 2024, through December 31, 2024, and must include any additional fees or fuel charges (i.e.: tamper resistant caps) and container deposits:

Liquid Chlorine, 150 lb. Cylinders; estimated annual use: 8,000 pounds (lb.)

Liquid Alum, must be made from Bauxite and Sulfuric Acid; estimated annual use: 10,950 gallons (gal.)

Polymer (Stafloc LT20), 50 lbs. bags; estimated annual usage – 500 lbs.

Liquid Caustic Soda (50%); 2,300-gallon deliveries, annual use 3,650 gallons (gal.)

Hydrofluosilic Acid (Fluoride); estimated annual use: 14,600 pounds (lb.)

Liquid Sodium Hypochlorite Bleach (Swimming Pool); delivery by totes (see delivery note below); estimated annual summer usage: 3,000 gallons.

Liquid Sodium Hypochlorite, 12.5%, (Richmondville and Cobleskill Town Districts), 5 gals. Carboys; estimated annual usage 200 gals.

Sulphur Dioxide (SO2), 150 lb. Cylinders; estimated annual usage – 3,000 lbs.

Potassium Permanganate; 400 lbs. annual usage Copper Sulfate, Large Crystals, 50 lbs. bags; estimated annual usage – 1,000 lbs.

Superfloc N-300LMS, Polyacrylamide – estimated annual usage – 220 lbs.

Delivery

Delivery shall be F.O.B. destination at various Village locations. The Village reserves the right to add or delete locations at any time due to changes in municipal operations or any other factor. Regarding the liquid sodium hypochlorite at the swimming pool, the delivery shall be between the hours of 7:30 a.m. and 4 p.m. and must be in totes. Regarding Liquid Alum, deliveries are made in quantities of 2,300 gallons. Regarding Fluoride, deliveries are made with 15-gallon drums.

Estimates of Use

In any instance in which estimates of usage are provided as part of these specifications, bidders should consider them solely as a reference and should not bind the village in any way to the purchase of any or all such quantities. The Village may also purchase greater quantities than estimated, without penalty of any type.

Requirements for Payment

To enable payment, the successful bidder shall submit an invoice, statement or voucher by department in such form as the Village may require. Unless otherwise provided, all requests for payment shall be made in the regular time frame for payments by the Village based on the date of submission to the Village of proper billing.

Warranty

All products shall meet all federal and state standards current at the time of sale.

BID FOR

WATER, WASTEWATER AND POOL CHEMICALS

The undersigned hereby acknowledges that (s)he has read and understands the Invitation to Bid and the Items for Bid which were attached hereto. We propose to furnish to the Village of Cobleskill the items shown below at the following prices, F.O.B. Village destination:

Liquid Chlorine (150 lb. Cylinders) $_____._____/lb.

Price Written Out: $___________________________________________________/lb.

Liquid Alum $_____._____/gal.

Price Written Out: $__________________________________________________/gal.

Polymer (Stafloc LT20) $________.______/lb.

Price Written Out: $___________________________________________________/lb.

Liquid Caustic Soda (50%) $_____._____/gal.

Price Written Out: $__________________________________________________/gal.

Hydrofluosilic Acid (Fluoride) $_____._____/lb.

Price Written Out: $___________________________________________________/lb.

Liquid Sodium Hypochlorite (Swimming Pool) $_____._____/gal.

Price Written Out: $__________________________________________________/gal.

Liquid Sodium Hypochlorite 12.5% (Town Districts) $_____._____/gal.

Price Written Out: $__________________________________________________/gal.

Sulphur Dioxide $___________.___________/lb.

Price Written Out: $__________________________________________________/lb.

Potassium Permanganate $___________.___________/lb.

Price Written Out: $__________________________________________________/lb.

Copper Sulfate, Large Crystals $_______________________/lb.

Price Written Out: $_______________________________________________________/lb.

Superfloc N-300LMW $_____________________________/lb.

Price Written Out: $_______________________________________________________/lb.

Name of Company_________________________________________________________

Address__________________________________________________________________

City__________________________________State____________ZIP________________

Signature of Representative__________________________________________________

Printed Name of Representative_______________________________________________

Date______________________________

NON-COLLUSIVE BIDDING CERTIFICATION

Pursuant to Section 103-d

Of the

General Municipal Law

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, And each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party.

Thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge

And belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid have not knowingly been disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly, or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

Authorized Signature Authorized Signature

Print Name Print Name

Title Title