2024-25-24 RIGHT OF WAY RFQ.pdf

CITY OF WESLACO

Request for Qualifications

The City of Weslaco hereby requests the electronic submission of Statement of Qualifications for the following:

On-Call Professional Right of Way Acquisi�on Services

RFQ No.: 2024-25-24

Electronic submission of Qualifications addressed to Homer Rhodes, Purchasing Agent, will be accepted only via “BIDNET” (link provided in RFQ document). Statements of

Qualifications deadline 11:00 AM on July 18, 2025, at which responses will be opened via Zoom meeting and read aloud (Zoom link provided in RFQ document).

Potential respondents are advised that the RFQ documents can be downloaded from the City of Weslaco web page address: https://www.bidnetdirect.com/texas/cityofweslaco and may also be secured by contacting Homer Rhodes at hrhodes@weslacotx.gov or by calling 956-447-2240. This website must be monitored regularly for addendums and/or notices.

Respondents are responsible for obtaining all the necessary information required for a compliant response. Be advised that if your firm is considering submitting a response, your firm must be registered with BIDNET to comply with the electronic submission of SOQ.

A non-mandatory Zoom Pre-Submittal meeting will be held on July 3, 2025, at 4:00 PM (Zoom link provided in RFQ document)

The City of Weslaco reserves the right to accept any and all RFQ responses and to waive any informalities and/or to accept the SOQ response to be the best and most advantageous to the City and to hold SOQ responses for a period of sixty (60) days from the date of the RFQ opening without acting for the purpose of reviewing and investigation of the qualifications of each response prior to the award. Statement of Qualification responses will not be accepted past the due date and time or through any other median other than the BIDNET electronic submission portal. City of Weslaco Homer Rhodes / Purchasing Agent hrhodes@weslacotx.gov https://www.bidnetdirect.com/texas/cityofweslaco

CITY OF WESLACO

REQUEST FOR QUALIFICATIONS (RFQ)

On-Call Professional Right-of-Way Acquisition Services RFQ No. 2024-25-24

1. Notice to Respondents

The City of Weslaco (“City”) is soliciting electronic Statements of Qualifications (SOQs) from firms experienced in right-of-way (ROW) acquisition to furnish on-call professional services for City capital projects. SOQs must be submitted through BidNet no later than 11:00 a.m. (CT) on July 18, 2025. A non-mandatory virtual pre-submittal conference will be held July 3, 2025 at 4:00 p.m. (CT). Detailed RFQ documents, including the BidNet link and Zoom credentials, are available on the City’s BidNet page and from Purchasing Agent Homer Rhodes, 956-447- 2240, hrhodes@weslacotx.gov.

The City reserves the right to accept or reject any SOQ, waive informalities, and hold SOQs for up to sixty (60) days for evaluation, all as deemed in the City’s best interest.

2. Background & Objectives

The City acquires ROW parcels on an ongoing basis to support roadway, drainage, utility, and economic-development projects. Qualified firms will provide turnkey services—compliant with the Uniform Relocation Assistance and Real Property Acquisition Act (49 CFR Part 24), Texas statutes, and any TxDOT or federal funding requirements—under task orders issued during the contract term.

3. Scope of Services

The selected firm shall be capable of providing the full continuum of ROW acquisition services, including but not limited to:

1. Project Management – coordinate with City staff, consultants, property owners, and appraisers to secure required parcels.

2. Real-Estate Appraisal & Review – prepare USPAP-compliant appraisals and appraisal reviews using TxDOT forms.

3. Negotiation, Title & Closing – obtain title commitments, negotiate offers, and manage closings with title companies.

4. Relocation Assistance (as applicable) – perform advisory services, issue notices, and support displaced parties.

5. Public & Council Meeting Support – attend meetings with property owners, City Council, and staff when requested.

6. Work-Product Delivery & Records – furnish all reports, forms, correspondence, maps, and electronic files; the City will own all intellectual-property rights in such deliverables.

4. Minimum Qualifications & Licensing

• Minimum Two (2) years continuous experience in municipal or state ROW acquisition.

• Project team must include or subcontract with Texas-licensed real-estate appraiser(s) and any other professionals required to perform the scope.

• Firms located more than 200 highway miles from Weslaco must describe how they will maintain timely on-site coverage throughout the contract.

5. Schedule of Events

Milestone Date / Time (CT) Issue RFQ 6/30/2025 Pre-Submittal Conference (Zoom) 7/3/2025 – 4:00 p.m.

Deadline to Submit Written Questions 7/7/2025 – 5:00 p.m.

SOQ Submission Deadline (BidNet) 7/18/2025 – 11:00 a.m.

Anticipated Selection / Begin Negotiations 8/5/2025

6. SOQ Submission Requirements

1. Electronic delivery only via BidNet. File name: “RFQ 2024-25-24 – [Firm Name].pdf”.

2. Order & Page Limits (single searchable PDF):

o Cover Letter & Executive Summary (2 pages max) o Approach & Methodology (4 pages max) o Detailed Task Plan & Schedule o Team Organization & Résumés (one-page résumé per key person) o Current Workload / Availability Statement o Similar Project References (minimum two Texas public agencies) o Summary of Insurance Coverage (attach certificates) o Conflict-of-Interest Questionnaire & Form 1295 o Additional Data (optional, 5 pages max)

Late submissions or deliveries by fax/email will not be accepted.

7. Evaluation & Selection

A City selection committee will rank SOQs using the weighted criteria below:

Criterion Points Service approach & methodology 20 Firm qualifications & experience 20 Work plan / schedule realism 30 Knowledge of local conditions 10

Criterion Points References 5 Knowledge of applicable regulations 15

The City will negotiate compensation and contractual terms first with the highest-ranked firm; if agreement is not reached, negotiations may proceed in ranked order without re-advertising.

8. Contract Term & Compensation

The resulting professional-services agreement will be an on-call, task-order contract with an initial term of one (1) year and up to four (4) one-year renewals at the City’s option.

Compensation will be on a time-and-materials or lump-sum basis per task order, in accordance with Texas Gov’t Code §2254 (Professional Services Procurement Act) and subject to annual appropriations.

9. Insurance & Independent-Contractor Status

• Commercial General Liability: $1 million per occurrence / $2 million aggregate.

• Professional Liability (Errors & Omissions): $1 million aggregate.

• Workers’ Compensation: statutory.

• Automobile Liability: $1 million combined single limit.

The selected firm will act solely as an independent contractor and shall not accrue any rights or benefits of City employees.

10. Conflict-of-Interest & Ethics

Respondents must certify that no officer, employee, or elected official of the City of Weslaco has a financial interest in the SOQ or the work contemplated, and must disclose any actual or potential conflicts in the submission.

11. Cost of Proposal & Ownership of Materials

All costs associated with the preparation and submission of an SOQ are the sole responsibility of the respondent. All materials submitted become property of the City and will not be returned.

12. Questions & Addenda

All inquiries must be emailed to Homer Rhodes, Purchasing Agent, hrhodes@weslacotx.gov no later than the date shown in Section 5. Answers and any addenda will be posted exclusively on BidNet; respondents are responsible for monitoring the site.

13. Reservation of Rights

The City reserves the right to reject any or all SOQs, to waive technicalities, and to terminate the selection process at any time.

14. Equal Opportunity & Affirmative Action

The successful firm must comply with all applicable federal, state, and local equal-employment opportunity laws and regulations and make good-faith efforts to subcontract with minority‐ and women-owned businesses where feasible.

ZOOM LINKS:

7/3/2025 Pre-submission mee�ng at 4:00 PM held through ZOOM htps://us02web.zoom.us/j/83813460650?pwd=Y4Zga8j36hiE4bh5FnJ1DFYAQJ1XgS.1

Mee�ng ID: 838 1346 0650 / Passcode: 995715

7/18/2025 RFQ submission deadline at 11:00 AM & opening held through ZOOM htps://us02web.zoom.us/j/81889498927?pwd=e53a8CE5N7wUQY8Jl7GcICs6TCBAEZ.1

Mee�ng ID: 818 8949 8927 / Passcode: 324132 https://us02web.zoom.us/j/83813460650?pwd=Y4Zga8j36hiE4bh5FnJ1DFYAQJ1XgS.1 https://us02web.zoom.us/j/81889498927?pwd=e53a8CE5N7wUQY8Jl7GcICs6TCBAEZ.1