2024-2025 - Press Box Handrail and Trim - Complete bid documents (2).pdf

Oscoda Area Schools (OAS) Request for Sealed Bids

Stadium Handrail & Trim Renovation

Date of Issuance: Wednesday, April 16, 2025 Bid Due Date: 12:00 PM, EST, Wednesday, April 30, 2025

The Oscoda Area School District (OAS) located in Iosco County, Michigan, requests bids from qualified vendors for construction labor services associated with the stadium handrail and trim project which includes The Robert D. Hodges Stadium Press Box.

Bid Specifications Bidders shall review and adhere to the specifications outlined herein including the General Terms and Conditions which are herein incorporated.

1. Oscoda Area Schools seeks a firm fixed price bid for the installation and trimming of (2) sets of stairs at Robert D. Hodges Stadium. The area to be addressed has approximately 248 lineal feet of handrail, approximately 496 square feet of vinyl perforated soffit with appropriate J-trim and approximately 824 square feet of PVC Board trim of stair stringers along with posts. Oscoda Area Schools has purchased materials; this bid is only for labor.

2. Interested parties will be required to attend a MANDATORY PRE-BID MEETING on April 30th, 2025, at 7:00 am. This meeting will take place outside at Robert D. Hodges Stadium Press Box located at 3550 East River Road, Oscoda, MI 48750. Any interested parties that do not attend this mandatory pre-bid meeting will not be eligible for project award.

3. All work must be completed not later than August 18th, 2025, at 5:00 pm. unless agreed to by the Superintendent of Oscoda Area Schools.

4. Bidders must maintain all required insurance coverage, with specific minimums outlined below:

a. Commercial General Liability Insurance

i. $1,000,000 each occurrence

ii. $100,000 Fire Damage (Any One Fire)

iii. $5,000 Medical Payments (Any One Person)

iv. $1,000,000 Personal & ADV Injury

v. $2,000,000 General Aggregate

b. Excess Liability or Umbrella - $1,000,000

c. Workers Compensation Insurance: The Contractor/Vendor shall maintain, during the life of this agreement, Workers Compensation Insurance for all employees connected with the work of this project. Coverage shall be maintained in compliance with statutory limits.

d. Waiver of Subrogation Endorsement – Include “Waiver of Subrogation applies.”

Certificates evidencing that all the above insurance coverage and limits are in force will be furnished to Oscoda Area Schools before any services are performed, at all renewal times, and will require written notification to Oscoda Area Schools at least thirty (30) days prior to any cancellation, termination, non-renewal, or modification.

Submission Requirements Bids submitted in response to this request for sealed bids are to follow the outline described below and must address all requested information. Failure to address any item may result in disqualification of any part or the entire response to proposal.

A. Non-Collusive Bidding Certificate Form

Respondents must include a completed form certifying their bid was not prepared in a collusive manner.

B. Price Proposal Form Respondents must include a completed Price Proposal Form, indicating unit cost, and extended cost, for the necessary labor to install and trim (2) sets of stairs at Robert D. Hodges Stadium. Price proposals not submitted on the designated form will be considered nonresponsive.

C. OAS PROPOSAL FORMS

1. FAMILIAL DISCLOSURE STATEMENT

Please include a completed copy of the attached OAS familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

2. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Bidders must include a completed copy of the attached OAS Iran Economic Sanctions Act compliance form.

3. SUSPENDED OR DEBARRED VENDOR FORM

Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

4. CONFLICT OF INTEREST FORM

Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any OAS Board member, staff member, or agent.

All proposals shall be submitted in a sealed envelope clearly marked, “BID – “Stadium Handrail and Trim Renovation.” Proposals shall be mailed or delivered in person to Oscoda Area Schools District General Manager, Michael P. Barnhart, at 3550 River Rd., P.O. Box 694, Oscoda, Michigan 48750.

Neither Facsimile nor e-mail bids will be accepted. Proposals must be received by Oscoda Area Schools at or before 12:00 p.m., EST on April 30th, 2025. Proposals received after the deadline may be disqualified and returned unopened.

Questions Please direct all questions regarding this request for proposals to Oscoda Area Schools Superintendent of Schools, Scott Moore, at moores@oscodaschools.org or via telephone at (989)739-2033.

Oscoda Area Schools (OAS) Stadium Handrail and Trim Renovation

Non-Collusive Bidding Certificate

By submission of the bid or proposal, the Bidder certifies that:

a) This bid or proposal has been independently arrived at without collusion with any other

Bidder or with any Competitor;

b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids, or proposals for this project, to any other Bidder, Competitor, or potential Competitor;

c) No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not to submit a bid or proposal;

d) The person signing this bid or proposal certifies that they have fully informed themselves regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the person signing in its behalf.

Bidder:

By:

Its:

STATE OF MICHIGAN

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of:

Oscoda Area Schools Stadium Handrail & Trim Renovation

Bid Form

This offer (bid) has been prepared after our examination of the complete request for proposal, together with their related documents. The undersigned submits the following offer to enter into a contract with the Oscoda Area Schools and agrees to complete performance in accordance with this RFP:

Company Name: _____________________________________________________________________

Address: ____________________________________________________________________________

Authorized Representative Name: ________________________________________________________

Phone: ________________________________ Email: _______________________________________

Total firm, fixed price for the labor necessary to frame, side, and trim at Robert D. Hodges Stadium, with work completion no later than August 18th, 2025, without Superintendent of Schools approval.

Total Firm Fixed Price:

Authorized Representative Signature:

I certify that the information contained on this form is true and accurate and that the presentation of this information to OAS represents an offer to contract and that acceptance by Oscoda Area Schools of this offer will bind me to performance under the terms and conditions of the RFP.

Signature Date

Stadium Handrail & Trim Renovation and Trim

Bid due by 12:00 p.m. EST on Wednesday, April 30, 2025

BID DISCLOSURE STATEMENT - FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267 (Public Act 232 of 2004), a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board or the Oscoda Area Schools Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Oscoda Area Schools Board are: Tony Ommani, Donald R. Ellis III, Jane Negro, Tim Kellstrom, William Gaines, Sharon Savage, and Kathy Kent and the Superintendent of the Oscoda Area Schools is Scott M. Moore.

The following are the familial relationship(s):

Owner/Employee Name: Related to: Relationship:

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board, or the Oscoda Area Schools Superintendent.

The undersigned, the owner or authorized representative of bidder: does hereby represent and warrant that the disclosure statements herein contained are true.

Print Name Signature of Bidder Representative

Title

STATE OF MICHIGAN )

) ss

COUNTY OF )

This instrument was acknowledged before me on the day of , , by

Notary Public

County, Michigan My commission expires: ____/____/____ Acting in the County of: _____________

Stadium Handrail and Trim Renovation Bid Due Date Wednesday, April 30, 2025 at 12:00 p.m. EST

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

This form must be notarized and included with bidder’s quote

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Oscoda Area Schools (the “School District”) Request for Sealed Bids, hereby certifies, represents and warrants that the Bidder (including its officers, director and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned Sealed Bid Process, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder:

By:

Its:

STATE OF MICHIGAN

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of:

OSCODA AREA SCHOOLS

DEBARRMENT AND SUSPENSION CERTIFICATION

Proposal for Stadium Handrail & Trim Renovation Proposal Due by 12:00 p.m. EST on Wednesday, April, 30 2025

Choose one alternative:

□ The Proposer certifies to the best of its knowledge and belief that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

2. Have not within a three-year period preceding this Proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or Contract under a public transaction; violation of federal or state antitrust statutes or commission or embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in Paragraph 2 of this certification; and

4. Have not within a three-year period preceding this Proposal had one or more public transactions (federal, state or local) terminated for cause or default.

OR

□ The Proposer is unable to certify to all of the statements in this certification, and attaches its explanation to this certification. (In explanation, certify to those statements that can be certified to and explain those that cannot.) The Proposer certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification and understands that the provisions of Title 31 USC § Sections 3801 are applicable thereto.

Executed in (city and State):_____________________________________________

Name (print):____________________________________________ __

Authorized signature_______________________________________

Date_________________________

Vendor Conflict of Interest Disclosure Form

Proposal for Stadium Handrail and Trim Renovation Proposal Due by 12:00 p.m. EST on Wednesday, April 30, 2025

All vendors interested in conducting business with Oscoda Area Schools must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with Oscoda Area Schools conflict of interest policies as stated within the certification section below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No Oscoda Area Schools Official or employee or District employee’s immediate family member is deriving personal financial gain from this bid or the award thereof.

2. No Oscoda Area Schools employee is contemporaneously employed or prospectively to be employed with the vendor.

3. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any Oscoda Area Schools employee or elected official to obtain or maintain a contract.

4. Please note any exceptions below:

a. Vendor Name:

b. Vendor Phone Number:

c. Name(s) of Oscoda Area Schools Employee(s), elected official(s), or immediate family member(s) with whom there may be a conflict of interest:

d. For each person identified above, describe the nature of the potential conflict of interest (i.e. nature of the relationship to employee, interest in vendor’s company, other):

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by Oscoda Area Schools, vendor will be exempt from doing business with the district.

I certify that the information provided is true and correct by my signature below:

Signature of Vendor Authorized Representative Date Printed Name of Authorized Representative