2024_16 Evergreen Fence Installation.pdf

EVERGREEN CEMETERY FENCE INSTALLATION

Bid No. 2024-16

Due Date: February 22, 2024 2:00 PM

Invitation to Bid Evergreen Cemetery Fence Installation

BID # 2024-16

Due Date: February 22, 2024

INVITATION TO BID

1.1 Competitive Cost Sealed Bids

The City of Perry, Georgia (“City”) is now accepting proposals from qualified contractors to replace a wooden perimeter fence with a split face concrete block wall in the historic Evergreen

Cemetery. The Cemetery is located at 720 Main Street in Perry. The fencing is located at the south and south eastern border of the property and connects to an existing chain link fence to remain. The fencing is approximately 800’ in length and the new block wall should be constructed to provide for a 6’ height above grade.

Sealed Bids for Evergreen Cemetery Fence Installation will be received until 2:00 pm on February 22, 2024 at 1211 Washington Street, Perry, GA 31069. Bids will then be publicly opened and read aloud at said office. Any bid received after 2:00 pm on February 22, 2024 will not be considered by the Owner. Following the closing time for the receipt of bids no bid may be withdrawn for a period of sixty (60) days.

1.2 Scope of Work

The City is soliciting bids for the following services to be completed at the Evergreen Cemetery Fence Installation:

• Removal of existing wood fence and all components

• Install reinforced concrete footing for entire length of wall, sufficient stability and reinforcement for the load of proposed block wall

• Install split face concrete blocks to construct a 6’ height wall, 6’ height from finish grade

• Site Map is located Attachment A

1.3 Licenses and Permits

The vendor shall obtain and pay for any permits and licenses required for the performance of the work, post all notices required by law, and comply with all laws, ordinances, and regulations bearing on the conduct of the work, as specified herein. For any work that requires an inspection certificate issued by local authorities or any other governing body, such inspection certificate(s) shall be obtained by and paid for by the vendor. The chosen vendor shall procure all required certificates of acceptance or completion issued by state, municipal, or other authorities, and must deliver these to the City.

1.4 Insurance

The vendor shall, at vendor expense, procure and maintain satisfactory public liability and casualty insurance to adequately protect the vendor’s personnel and the City against damages for bodily injury, including death that may arise from operations under this contract, whether such operations are by the vendor or by the vendor’s subcontractor, or anyone directly or indirectly employed by the vendor.

The City will require the vendor with which a contract is established to provide evidence of appropriate professional liability insurance, errors and omission insurance, and workers’ compensation insurance coverage prior to commencement of work.

Such coverage must be provided by an insurance company or companies authorized to do business in the State of Georgia. Certificates must name the City as an Additional Insured, shall provide that contractor’s policy is primary over any insurance carried by the City, and shall provide that the policy will not be cancelled or materially changed without 30 days prior notice in writing to the City. The successful vendor must agree, if awarded a contract as a result of its proposal, to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims and losses accruing or resulting to persons engaged in the work contemplated by its proposal or to persons who may be injured or damaged by the firm or its agents in the performance of the work. Provider minimum insurance coverages are General Liability $1,000,000, Vehicle Liability $1,000,000, Worker’s Compensation & Employees’ Liability $1,000,000. Prior to commencement of any work, these and other provisions will be established contractually.

1.5 Bidder Responsibility

Unless otherwise stipulated, vendor shall provide, and pay for, all materials, labor, tools, equipment, transportation, and other facilities necessary for the performance and completion of the work.

1.6 E-Verify Requirement

All bidders shall provide a signed E-Verify affidavit with bid. Bids will not be considered without the Contractor’s affidavit. The successful bidder is responsible for obtaining a signed E-verify affidavit from their Subcontractors and Sub-subcontractors.

1.7 Rejection of Proposal:

The City reserves the right to reject any or all proposals, to waive any informality in such proposals, to request new proposals, to revise the Bid prior to the time for final submission of written proposals, to proceed to do the work otherwise, to withdraw this Bid, to not award the contract, to not award a portion or portions of the contract, and/or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of the City. The City may not award a contract based solely on this request for proposals and will not pay for the information obtained and solicited. The information obtained will be used in determining the proposal that best meets the City’s needs. Unauthorized conditions, limitations or provisions attached to a Proposal may render it as not complying with the City’s original request and may be subsequently rejected. No oral proposal or modifications to submitted proposals will be accepted.

1.8 Amendments

The City reserves the right to amend this bid prior to the proposal due date. All amendments and additional information will be posted to the City of Perry website at http://www.perry-ga.gov/bids.php. The City will not be responsible for any oral or other unofficial interpretation of any element of this BID or its related documentation.

1.9 Bid Due Date

All bids must be received in the Department of Finance – Purchasing no later than 2:00 PM, February 22, 2024.

1.10 Questions

Any questions regarding this bid should be directed to Ansley Fitzner.

It is recommended, but not required, that all desiring to submit a bid for the project conduct a pre-bid site visit. The site visit can be scheduled by contacting Ansley Fitzner:

Ansley Fitzner, Building Maintenance Manager

City of Perry

(478) 244-6618 Ansley.Fitzner@perry-ga.gov 500 Ball Street; P.O. Box 2030

Perry, GA 31069

1.11 Submission of Bid

Bid documents must be clearly marked on the outside “Bid #2024-16 Evergreen Cemetery Fence Installation”. No fax transmissions or emails will be accepted. Bids are to be submitted to:

Bid #2024-16 Evergreen Cemetery Fence Installation Department of Administration – Purchasing

1211 Washington Street, P.O. Box 2030 Perry, GA 31069 http://www.perry-ga.gov/bids.php http://www.perry-ga.gov/bids.php

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Perry has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-

91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________, _____, 202__ in _______________ (city), ____________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______ DAY OF ______________, 202__.

NOTARY PUBLIC

My Commission Expires:_________________________________

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for _________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and______________________________ (name of contractor) on behalf of City of Perry, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to

_________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to _________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Sub-subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, _____, 202____ in ___________________ (city), ____________ (state)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS _______ DAY OF _________________, 202____.

My Commission Expires: _________________________________

Secure and Verifiable Documents under O.C.G.A. § 50-36-2

• A United States passport or passport card [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A United States military identification card [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A driver’s license issued by one of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

• An identification card issued by one of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

• A tribal identification card of a federally recognized Native American tribe, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. A listing of federally recognized Native American tribes may be found at:

http://www.bia.gov/WhoWeAre/BIA/OIS/TribalGovernmentServices/TribalDirectory/index.htm. [O.C.G.A. § 50- 36-2(b) (3); 8 CFR § 274a.2]

• A United States Permanent Resident Card or Alien Registration Receipt Card. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• An Employment Authorization Document that contains a photograph of the bearer. [O.C.G.A. § 50-36-2(b) (3);

8CFR § 274a.2]

• A passport issued by a foreign government. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2] • A Merchant Mariner Document or Merchant Mariner Credential issued by the United States Coast Guard. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A Free and Secure Trade (FAST) card. [O.C.G.A. § 50-36-2(b) (3); 22 CFR § 41.2]

• A NEXUS card. [O.C.G.A. § 50-36-2(b) (3); 22 CFR § 41.2]

• A Secure Electronic Network for Travelers Rapid Inspection (SENTRI) card. [O.C.G.A. § 50-36-2(b) (3); 22CFR § 41.2] • A driver’s license issued by a Canadian government authority. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A Certificate of Citizenship issued by the United States Department of Citizenship and Immigration Services.

(USCIS) (Form N- 560 or Form N-561) [O.C.G.A. § 50-36-2(b) (3); 6 CFR § 37.11]

• A Certificate of Naturalization issued by the United States Department of Citizenship and Immigration Services.

(USCIS) (Form N-550 or Form N-570) [O.C.G.A. § 50-36-2(b)(3); 6 CFR § 37.11]

• In addition to the documents listed herein, if, in administering a public benefit or program, an agency is required by federal law to accept a document for proof of or documentation of identity, that document will be deemed a secure and verifiable document solely for that particular program or administration of that particular public benefit. [O.C.G.A. § 50-36-2(c)]

SAVE AFFIDAVIT

STATE OF GEORGIA

HOUSTON COUNTY

By executing this affidavit under oath, as an applicant for a public benefit, as referenced in O.C.G.A

§50-36-1, administered by the Georgia Department of Community Affairs, the undersigned applicant verifies on of the following with respect to my ability to enter into a contract with the City of Perry.

1. __________ I am a United States Citizen

Or

2. __________ I am a legal permanent resident of the United States.

Or

3. __________ I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act and lawfully present in the United States with an alien number issued by the

Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: ___________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least on secure and verifiable document, as required by O.C.G.A. §50-36-1(f)(1), with this affidavit.

The secure and verifiable document provided with the affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. §16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed this ____ day of ___________, 202_ in __________________(city) _____________ (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______ DAY OF ______________, 202__.

My Commission Expires:_________________________________

BID FORM

BID RECIPIENT

This Bid is submitted to: Project:

CITY OF PERRY Evergreen Cemetery Fence Installation

Department of Finance – Purchasing

1211 Washington Street

P O Box 2030

Perry, Georgia 31069

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with

Owner to perform all work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding

Documents.

BIDDER ACKNOWLEDGEMENTS

Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. After the Notice to Proceed is received, the awarded bidder shall complete work within three

(3) weeks.

BIDDER REPRESENTATIONS

In submitting this Bid, Bidder represents that:

• Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addenda No. Addenda Date

• Bidder is familiar with the site and is satisfied as to the general, local and site conditions that may affect cost, progress, and performance of the work.

BASIS OF BID

Bidder agrees to furnish material, labor and equipment for Evergreen Cemetery Fence Installation as detailed below, which shall be considered our base bid:

Description Amount

ATTACHMENTS TO THIS BID

The following documents are attached to and made a condition of this Bid:

• Contractor’s Affidavit

• Save Affidavit

• Copy of Business License

• Reference List of Clients with Similar Completed Projects to Include: Project Title, Project Location, Project Owner Contact, & Final Cost

• Cost Proposal including line-items details

BID SUBMITTAL

The undersigned declares that he/she is an officer of the firm listed above and is authorized to sign this proposal and fully bind said firm to all the conditions and provisions thereof.

Company Name

Company Address

Authorized Agent (printed): Authorized Agent Signature

Contact Number Email Address

Attachment A