2024-033 RFQ Judicial Facilities Needs-Space Study - Final (PDF).pdf

REQUEST FOR QUALIFICATIONS

FOR

ROWAN COUNTY

Architectural Services for

Judicial Facilities Needs / Space Study & Future Design

# 2024-033

ROWAN COUNTY

130 West Innes Street Salisbury, NC 28144

704-216-8178 jody.farrow-bennett@rowancountync.gov

Date Issued: Thursday April 4, 2024

Date Due: Tuesday, May 21, 2024, at 3:00 PM ET

Administered By: Jody Farrow-Bennett, Purchasing Director mailto:jody.farrow-bennett@rowancountync.gov

Rowan County Request for Qualifications Date Due: Tuesday, May 21, 2024, at 3:00 PM ET Judicial Facilities Needs/Space Study

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Rowan County Facilities Management

Request for Qualifications (RFQ)

This Request for Qualifications (RFQ) is a solicitation for Statements of Qualifications (SOQ) from interested and qualified architectural firms for professional architectural and construction administration services. Rowan County anticipates awarding a single contract for the services required to perform a needs/space study on our Judicial Facilities and recommendation for any future design.

Statements of Qualifications (SOQ) for the Rowan County Judicial Facilities Needs/Space Study request will be accepted until Tuesday, May 21, 2024, at 3:00 PM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North Carolina 28144. SOQs received after this time will not be opened. Faxed proposals will not be accepted. SOQs should be clearly marked “RFQ for Judicial Facilities Needs / Space Study & Future Design” and preferably sent via email or, if the bidder prefers, the documents can be delivered to:

Rowan County Purchasing Department Attn: Jody Farrow-Bennett, Purchasing Director

130 West Innes Street, Suite 31 Salisbury, NC 28144

704-216-8178 jody.farrow-bennett@rowancountync.gov https://www.rowancountync.gov/675/Purchasing

Once the RFQ is public all questions related to the RFQ shall be directed to the Purchasing Director. Any contact related to the RFQ with County Staff and/or Board of Commissioners will be prohibited and cause for rejection. All questions shall be submitted in writing to the Purchasing Director.

Contracts funded with federal grant funds must be procured in a manner that conforms with all applicable Federal laws, policies, and standards.

Rowan County reserves the right to award and/or reject any and/or all submittals and waive any technicalities or irregularities. For complete details, consult the RFQ.

This is the 4th day of April 2024.

Rowan County

By: Jody Farrow-Bennett Rowan County Director of Purchasing https://www.rowancountync.gov/675/Purchasing

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1. Section 1: Introduction & General Instructions

1.1. Intent of Request

The purpose of this Request for Qualification (RFQ) is to provide qualified professional consulting firms with a common, uniform set of specification to assist them in the development of their response and to provide a uniform method for the County to fairly evaluate such responses and subsequently select a firm from which to hire for the consulting portion of the project. The respondent must be licensed to do business in North Carolina.

1.2. Schedule:

Task Date Release RFQ Thursday, April 4, 2024 Questions May 6, 2024, 5pm ET Accept Qualifications May 21, 2024, 3pm ET Interview (if applicable) Week of May 27, 2024 Award Contract on or after May 3, 2024

2. Section 2: Requirement/Scope

The main purpose of this RFQ is to conduct a facilities needs / space study for the Rowan County Judicial Facilities including but not limited to: Courthouse, Probation, Detention and Sheriffs Offices.

At a minimum the selected firm must have the following experience:

1. Performed at least 3 facilities needs / space study for Judicial Facilities in the last 15 years.

2. Designed, bid and provided construction administration for at least 3 Judicial Facilities in the last 15 years.

Judicial Facilities for the purpose of this proposal must include at least 1 new courthouse or 1 new detention facility for local government.

3. Firm must designate one (1) main point of contact for the duration of the project and said point of contact must have been the architect on record for the design and construction management of at least 1 new courthouse or 1 new jail in the last 10 years.

4. Preference will be given to firms who have at least one staff member who have worked in the judicial system as an attorney, magistrate, judge, law enforcement officer or detention officer in a leadership role for ten plus years.

3. Section 3: SOQ Submission Requirements

3.1. Submission and Deadline

One (1) electronic SOQ should be submitted in .pdf format using software such as Adobe, CutePDF or PDF Writer.

The address for electronic deliveries is: jody.farrow-bennett@rowancountync.gov and, if the firm prefers delivering a paper version; the address for mailings/hand-deliveries is:

Rowan County Purchasing Department Attn: Jody Farrow-Bennett, Purchasing Director 130 West Innes Street, Suite 31

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Salisbury, NC 28144 Subject: “RFQ 2024-033 Judicial Facilities Needs/Space Study”.

SOQs received after the deadline of Tuesday, May 21, 2024, at 3:00 PM ET, will not be considered.

All questions regarding this RFQ shall be submitted by 5 pm, May 6, 2024, by email to the same email address listed above.

No Contact shall be made with any Rowan County staff or elected officials once this RFQ is released to the public.

Rowan County reserves the right to reject any and /or all SOQ’s and to waive informalities therein.

3.2. Submission Format

To facilitate review of your SOQ by Rowan County, it is requested that your submission conform to the following format:

Coversheet – List project title (Architectural Services for Judicial facilities Need/Space Study) the name of your firm, and the name, address, email address and telephone number of a contact person for questions concerning the proposal submitted.

Experience of the Firm – Provide a narrative of your firm’s prior experience and qualifications in planning and administrative work for similar projects. Provide a list of similar projects completed within the last five-teen (15) years. Also, please reference the experience of firm personnel in working with similar projects.

Project Team – Provide a list of the project team members that you propose to use on this project and identify the responsibility of each team member and their current office location. Provide a brief resume for each person, detailing specific similar project experience.

References – Provide the name, address, email address and telephone number of at least three (3) references familiar with the quality of work done by your firm on similar projects.

Other Supporting Data – Include any other information you feel to be relevant to the selection of your firm for this project. The entire SOQ must not exceed twenty (20) pages, excluding the cover sheet and letter of introduction. SOQ’s exceeding 20 pages will not be considered.

4. Section 4: SOQ Evaluation and Selection

4.1. General Evaluation Procedure

Criteria to be used in screening and ranking of the SOQ and selection of the successful firm are as follows:

Qualifications of the Firm, Including Firm Personnel – Preference shall be given to those firms and personnel with experience and training in planning and administration for similar projects, as outlined in this RFQ.

Availability - Preference shall be afforded to those firms, who in the opinion of Rowan County are able to adequately respond to requests for consultation meetings and meet project administration requirements.

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Experience with Similar Projects – Qualifications of the Project Manager and those personnel that will be assigned to the project, including the location of their office, will be considered. Preference shall be given to project teams with specific experience in similar projects and any familiarity with the region and proposed projects, as outlined in this RFQ.

Methodology –The firm’s system of methods, principles, understand of our detailed project requirements will be evaluated.

4.2. Evaluation Criteria

The evaluation criteria are intended to allow the County to evaluate specific aspects of a Respondent's experience, technical competence, and capability to perform.

The County will evaluate and rank the responsive SOQs by scoring the qualitative evaluation criteria set forth below to generate a Shortlist. The total number of points that will be used in evaluating all the factors for this SOQ is 100, allocated as shown below:

1. 20% = Qualifications of Key Personnel

2. 20% = Availability

3. 30% = Experience with Similar Projects

4. 20% = Methodology

5. 10% = References

4.3 Contract

After all the SOQ’s have been reviewed, the firm selected will be invited to negotiate a contract with Rowan County for architectural and consulting services related to the Judicial Facilities Needs/Space Study project. Rowan County reserves the right to contract with the selected firm for all or a portion of the services described in this Request for Qualifications.

A detailed scope of work will be developed and agreed to by the Architecture firm and Rowan County for each project undertaken. This detailed scope of work and associated fee will be developed into a work authorization and included as an attachment to the contract. The terms of the contract will not be exclusive, and the contract may be cancelled by either party for any reason at any time.

5. Section 5: General Comments

1. Any cost incurred by respondents in preparing or submitting a proposal shall be the respondents’ sole responsibility.

2. All responses, inquiries or correspondence relating to this RFQ will become the property of the County.

3. The County reserves the right to reject any or all packages received or to request additional information as may be needed to determine qualifications. It is the intention of the County to negotiate contracts for services at fair and reasonable prices with what it determines to be the best qualified Consultant.

4. The County may or may not conduct interviews. If interviews are held, firms are hereby notified that the interview process will quickly follow the submittal deadline and firms should prepare their submittal and proposed team accordingly. Elaborate presentations and submittals during the interview process are not expected or requested. Each interview will last no more than two hours and will be conducted at the J.

Newton Cohen, Sr. Rowan County Administration Building located at 130 West Innes Street.

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5. The following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701- 3708); Rights to Inventions (37 C.F.R. § 401.2)Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R.

§ 200.323); Record Retention Requirements (2 CFR § 200.324); Prohibition on Certain Telecommunications (2 C.F.R. § 200.216); and Domestic Preferences for Procurements (2 C.F.R. § 200.322)

5. Section 5: General Comments