Attachment 4 AOC Search Questions and Answers.pdf

Question Number Question SAA Response

1 Is there an incumbent? If so, who and contract information? No, there is no incumbent.

Would you be able to post/share a copy of the Capitol Architect position description so that we can understand more specifically the requirements and qualifications of the role?

The successful offeror will have to draft an appropriate job description as part of their work. The general duties of the AOC can be found on the AOC's website (www.AOC.gov).

Since The Architect is appointed for a 10-year term, whether the Executive search director will also be on a full time basis for the entire 10 year term? Please confirm.

No, the Executive Search Director will not be engaged on a full time basis for 10 years. The AOC has an expected ten year term. The period of performance for this engagement is estimated for three (3) months only.

Can the Govt confirm whether the annual hours of an Executive Search Director is 1920 or 2080?

No, the Executive Search Director will not be engaged on a full time basis for 10 years. The Period of Performance for this engagement is estimated for three (3) months only.

Can the Govt provide the candidates replacement process for this opportunity? This is the replacement process for the AOC position.

Since this is an FFP, how many hours per week is the agency anticipating for this contract for the Executive Search Director Position?

The offeror will propose a price based upon its executive search experience and expertise.

Can the Govt share the Incumbent information such as Contractor Name, Contract Number, and Contract Value? There is no incumbent.

8 What is the Award date of the contract? The SAA anticipates an award either end of April or first of May.

The Position of Architect of the Capitol falls under what category of employment (such as Senate Confirmed SES, GS Level or some other designation}? This question is asked to determine the associated benefits available to the successful candidate as part of overall compensation. Please provide any list of perquisites that are associated with the position such as government provided automobile etc.

This is an appointed position where compensation and benefits are set by statute.

How is salary escalated? Is this position subject to the Appraisal system?

This is an appointed position where compensation and benefits are set by statute.

If the successful candidate must relocate to the Washington DC area will the Senate pay for relocation costs and are there any policies that define the limits of the relocation package The SAA does not to plan to pay for relocation costs.

When performing the executive search are there any limitations made on the contractor regarding advertising for this position assuming that is one of the methods used to identify quality candidates? Is it allowable for the selected Executive Search firm to identify itself as the exclusive agency responsible for identifying candidates for the AOC position?

No, a contractor may not identify itself as the exclusive agency for identifying candidates and is subject to Paragraph 10 Advertising of Attachment 2 Purchase Order Clauses.

13 Will the Senate please extend the response date by two weeks? No, the quote submission deadline remains unchanged.

Is there a specific format for the Oral presentations and will the oral presentations be in-person or a TEAMS or a ZOOM meeting? How many people from the Contractor team will be allowed to attend the Oral presentation?

There is no specific format for the Oral presentations and they can be held either in-person or via Zoom. There is no limit on the number of people for the Oral presentation via Zoom, but there is a maximum of 4 attendees on the contractor side for in-person Oral presentations.

15 Is this a new requirement? If not, who is the current incumbent? No, there is no incumbent.

What is the anticipated executive search work load, so that we can bid with the correct delivery team size?

The offeror will determine staffing requirement for the AOC executive search.

Solicitation Questions and Answers Attachment 4

Des the Senate use the www.usajobs.gov portal and has all the executive search positions to be advertised in the portal? If yes, then who uploads the Job Descriptions to the portal, is it the Senate responsibility? The company will be responsible for advertising the AOC position.

18 Can the delivery team work remote?

Yes, the SAA does not plan to provide on-site space within Senate facilities.

What are the type of positions that the executive search is requested for? How many such positions are anticipated per year?

The executive search is for one position, the 13th Architect of the Capitol (AOC). See Section 1 Introduction.

20 What is the anticipated Senate budget for this work? The SAA will not disclose this budget information.

21 What is the period of performance including option years?

The period of performance (PoP) for this order is estimated at 3 months from award date.

Can the awardee conduct executive searches through job boards and then source candidates for Senate review and consideration? If yes, then will the Senate procure the licenses or subscription costs or is the Senate anticipating an all inclusive quote?

The company will be responsible for advertising the AOC position. The SAA will not pay for licenses and/or subscription costs.

23 When does the Senate anticipate awarding the work by? The SAA anticipates an award either end of April or first of May.

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