SOW-Vault_Doors_Maintenance.docx

STATEMENT OF WORK (SOW)

VAULT DOORS PREVENTATIVE MAINTENANCE AND SERVICE

1.1 GENERAL SCOPE:

The United States Mint at West Point has a requirement for routine preventative maintenance and as-needed service for its Vault Doors. The contractor, shall provide all labor, supervision, materials, and equipment necessary to perform the required services in accordance with the requirements, terms and conditions set forth herein.

2.1 ROUTINE MAINTENANCE AND SERVICE:

2.1.1 During regularly scheduled maintenance visits, the contractor shall make all necessary repairs and adjustments to the mechanical components, including cleaning and lubricating all components, locking mechanisms, timing components which are necessary to maintain the proper operating functions of the Vault doors. This shall include, but not limited to, repairing parts, and conducting preventative maintenance as necessary. A list of the doors is included herein.

2.1.2 The services are required on an annual basis or as recommended and agreed upon and shall include the annual combination change on five vault doors. Scheduling of all routine maintenance and service shall be in conjunction with the Contracting Officer’s Representative (COR).

3.1 REPAIR SERVICES:

3.1.1 The contractor shall provide a telephone number as a means of communication in case repair services are needed during the contract period.

3.1.2 Repair work is defined as work that results from equipment failures or any other condition that prevents proper operation. The contractor shall respond within 24 Hours to all calls placed by the COR or a designated shift manager.

4.1 EVENING AND/OR WEEKEND WORK:

4.1.1 Weekend, evening, and holiday work shall be authorized in writing in advance by the COR.

5.1 MATERIALS:

5.1.1 The contractor shall supply all replacement parts required to maintain the equipment listed. Any one part that may cost over $500.00, the contractor shall notify the COR in writing and provide a written price proposal and evidence that more than one vendor’s prices were solicited.

6.1 LIST OF DOORS

a. (1) Harring-Hall-Marvin Safe Co., 12-16 inch

b. (3) Mosler class 2, 3-6 inch

c. (1) Diebold, 12-16 inch

d. (1) Overly Door Company, class 5, 1-3 inch (No combo change required)