Elevator_Maintenance_SOW.pdf

STATEMENT OF WORK

MAINTENANCE SERVICE FOR

UNITED STATES MINT WEST POINT ELEVATORS

PART 1 – GENERAL

1.01 Summary: This Statement of Work (SOW) defines conditions and requirements for the maintenance service of Passenger Elevators located at the United States (U.S.) Mint, Route 218, West Point, NY 10996.

1.02 Objectives: The U.S. Mint requires the services of a Contractor in order to maintain the elevators in continuous and safe operation. In order to accomplish this objective, maintenance services are required from a qualified Contractor capable of offering such services, and effectively apply it to improve the elevators’ safety, reliability, and continuous operation.

1.03 Award Conditions:

A. Qualification and Experience: The Contractor performing this service contract shall have been regularly engaged in similar elevator equipment maintenance services for at least five (5) years.

B. Pre-existing Conditions: The elevators to be covered under this SOW are outlined and described in the schedule below:

ELEV NO TRACT/HYD PASS/FRT CAPACITY # DOORS # OPER LEVELS

1.* HYD PASS 2,500# 1 3

2.* HYD PASS 2,100# 2 2

*The elevators are manufactured by ThyssenKrupp Elevator (Formerly Dover Elevators).

Information about previous maintenance history is available from the Plant Engineering Office and will be provided upon request.

Prior to accepting the contract and to establish elevator pre-existing conditions for future maintenance services, the company selected for award will be able to exercise its rights to perform complete diagnostic tests and inspections to the extent solely determined by the company and at its own expense. Reports of such inspections, which shall include detailed descriptions of current/potential problems, if any, and cost estimates to correct them, shall be delivered to the U. S. Mint’s Plant Engineering Office for its review. After reviewing this report, the U. S Mint will make a final determination to correct the listed problems.

After awarding the contract, the Contractor will assume complete responsibility to maintain the elevators in accordance with all of the requirements specified in this SOW.

1.04 Service Period: This contract shall be in effect for a period of one year from the effective date, and include four (4) one-year options.

1.05 Extent of Work: The Contractor shall provide all labor, materials and equipment necessary to keep the elevators in safe operating condition, such service applies to all mechanical, electrical, and electronic components for the entire elevator system.

Services to replace or repair components, such as: a) finishing materials of the passenger cabin (door panels, finished flooring, sills, door pull straps, etc.); b) power feeders, switches, car light diffusers, tubes or bulbs for the general lighting, smoke sensors, heat sensors, communication devices are excluded from this contract and will be performed by U.S. Mint personnel.

1.05.01 Tests: The Contractor shall perform tests as outlined in the American National Standard

Safety Code for Elevators and Escalators, ANSI A17.1, current edition.

1.06 Security: The U.S. Mint is a high-security government facility. Entrance by contractors must be pre-approved at all times. All contractor personnel requiring access during the contract are subject to background checks. All equipment and tools are subject to inspection/x-ray when entering and leaving the facility. All technical and supervisory personnel requiring access to the facility will be entered into the Mint security computer system for the period of the contract.

PART 2 – PRODUCTS

2.01 Trouble call response time: The Contractor shall respond to any operational problems within twenty-four (24) hours (one (1) normal working day) of the trouble call. If passengers are trapped in the elevator, the Contractor shall then respond within one (1) hour of the call. Within this period of time, the Contractor shall have his/her certified technician available on-site at the Mint to begin repair work. Overtime, weekend, and holiday periods are not included except as authorized on an individual basis.

2.02 Parts: The Contractor shall maintain a sufficient supply of replacement parts of the type, brand, capacity, and function as specified by the Manufacturer in order to accomplish normal maintenance and any necessary repairs within twenty-four (24) hours of the trouble call.

2.03 Lubrication materials: All oils, greases, and lubricants used shall be as specified by the manufacturer of the equipment for the respective application.

PART 3 – EXECUTION

3.01 Preventative Maintenance Program: The Contractor shall perform monthly maintenance. Contractor will systematically examine, adjust, lubricate, repair, or replace any worn parts or components of the elevator equipment as required in a well-planned Preventive Maintenance Program and in accordance with the Manufacture’s recommended maintenance procedure check charts.

The program will include the examination, lubrication, and adjustment of the following components of the elevator system:

Control and landing positioning systems Signal fixtures Machines, drives, motors, governors sheaves, and wire ropes Power units, pumps, valves, and jacks Car and hoistway door operating devices and door protection equipment Load weighers, car frames and platforms, and counterweights Safety mechanisms Lubricate equipment for smooth and efficient performance Adjust elevator parts and components to maximize performance and safe operation

3.01.01 Replacement Parts: Provide, repair or replace all parts or components worn due to normal wear, unless specifically excluded.

3.02 Adjustment and Tests: The Contractor shall check the Supervisory and Dispatching

Systems and make necessary tests to ensure that all circuits and time settings are properly adjusted and that the system performs in accordance with the manufacturing requirements. The Contractor shall make sure that the elevator maintains its designed parameters, such as elevator’s speed, acceleration, and retardation, door speeds when opening and closing, door’s open time, door’s pressure, floor to floor performance time, leveling accuracy, etc. Measuring and controlling these parameters will be the governing factors in determining the adequacy of the elevator’s maintenance. The U.S. Mint reserves the right to request the Contractor to make such inspections, tests and measurements at no additional cost to the Mint, and as it deems advisable to ascertain that the requirements of this contract are being fulfilled.

3.02.01 Periodic Safety Testing: Perform tests on the elevators in accordance with the annual periodic testing requirements as outlined in the American National Safety Code for Elevators and Escalators, ANSI A17.1.

3.03 Time of Services: The Contractor shall perform regular/scheduled Preventive

Maintenance Service monthly as needed to keep the elevators in safe and trouble-free operating conditions.

3.04 Housekeeping: The Contractor shall keep the machine room, hoistways, pits, etc., in a clean and safe condition at all time. The U.S. Mint requires the Contractor to provide storage cabinets in the machine room for the orderly storage of its on-the-job materials and supplies.

3.05 Reporting: The Contractor shall contact the COR (Contracting Officer’s

Representative) when first arriving at the building, perform scheduled maintenance work, and brief the COR regarding any current malfunctioning or possible future problems of the elevator prior to leaving the U.S. Mint.