202315800 Parking License Proposal Form and Instructions.docx

Project No: 202315800

INSTRUCTIONS FOR PREPARATION, AND SUBMISSION OF LICENSE PROPOSALS

A. Preparation of Proposals Proposals must be submitted on the Division of Capital Asset Management and Maintenance (DCAMM) License Proposal form included with this RFP. A proposal consists of the License Proposal form and required attachments.

Please note, a Microsoft Word format of the License Proposal is available for downloading at http://www.commbuys.com. Click on Advanced Select Bid Solicitations as the Document Type. Select Division of Capital Asset Management and Maintenance as the Organization. Select the Office of Leasing as the Department. Click Search. Select the RFP you are looking for. Find the File Attachments row and click on the “License Proposal” document to save or open it. It can be filled out electronically and printed or saved as a PDF for submission consistent with the instructions below for submission of proposals. When filling out the License Proposal electronically, use the tab key or mouse to move from field to field and the mouse to check or un-check a box.

B. Submission of Proposals

Submission information may be found in the Request for Proposal in Section 3 SUBMITTAL REQUIREMENTS.

C. Submission of Multiple Proposals Proposers may submit separate proposals for parking spaces at different locations.

THIS OFFICIAL FORM MAY NOT BE ALTERED. ANY CHANGES OR ALTERATIONS

MADE TO THIS FORM MAY RESULT IN DISQUALIFICATION OF THE PROPOSAL.

LICENSE PROPOSAL

User Agency: Department of Capital Asset Management and Maintenance (DCAMM) Project No: 202315800

One Ashburton Place 15th Floor, Room 1500 Boston, Massachusetts 02108

The undersigned has read the Request for Proposals (RFP), including the Commonwealth of Massachusetts Office License (the License) which was provided with the download of the RFP in COMMBUYS. Attachments, and the specifications in § B. General Specifications. The undersigned acknowledges that the proposed property must comply with all RFP specifications before occupancy by the User Agency unless unambiguously stated otherwise in this Proposal, the undersigned is an eligible proposer as defined in the RFP and there are no known obstacles to prevent the owner from executing a License or that could invalidate such License. The undersigned confirms that the owner of the proposed property will 1) enter into a License substantially in the form of the License, 2) provide a statement under oath listing the names and addresses of all persons having a direct or indirect beneficial interest in the property, as required by G. L. chapter 7C, § 38, 3) provide a certification that all state taxes and employment-security contributions have been paid by the owner in accordance with G. L. chapter 62C, § 49A and chapter 151A, § 19A (b), and 4) execute under oath a Certificate of Compliance with Executive Order No. 481. The official forms for items 2), 3), and 4) immediately follow the License that is referenced in item 1). The undersigned acknowledges that DCAMM may reject all proposals or waive portions of the RFP for all proposals if DCAMM deems such rejection, waiver, or both to be in the Commonwealth’s best interests. The undersigned proposes to License property to the Commonwealth of Massachusetts as follows:

1. Proposal Summary

1.1 Location:

Street Address of Proposed Garage or Open Lot:

If the spaces proposed are in both a garage and an open lot, please explain how many spaces are in each.

Number of Electric Vehicle Charging Stations Available for Use:

1.4 Proposer

Proposer is submitting this proposal as (see RFP Section 3 for definition of “Eligible Proposer”):

|_| Record Owner |_| Broker or Agent |_| Prospective Purchaser |_| Tenant whose License permits subleasing Proposer represents and warrants that 1) the information and statements in this Proposal are complete and accurate to the best of the Proposer’s ability to make them so, and 2) the Proposer has not communicated with any representative of the Commonwealth of Massachusetts regarding preparation of this Proposal other than the DCAMM Project Manager.

MA corporation: MA LLC: Other MA entity:

Entity organized in another state (specify state and type of entity):

2. Cost Include all cost and rent information for the proposal on this page.

DCAMM encourages submission of gross, flat-rent proposals.

2.1 Monthly Rent

Please complete the table below by filling in the components of the proposed Fee Per Pass by type for each year of the License term. Enter the fee per type of parking pass for garage and/or open lot in the applicable rows. If a component is excluded from the proposed Fee Per Pass column, write “N/A” in the appropriate boxes in that row.

Use the “Comments” section to provide information about any costs that may require explanation.

Monthly Fee Garage

Monthly Fee Open Lot

2.2 Comments on Cost:

3. Parking

Please identify how your proposal accommodates the parking requirements outlined in the RFP.

4. Building Conditions: Exterior Envelope, Systems and Common Areas

If you answered Yes, identify all conditions and limitations relating to the property and the proposed Premises, and attach the current FEMA flood plain map.

4.2 Barrier-Free Access

Confirm that the Garage or Open Lot does or will comply with the requirements for access for individuals with disabilities.

|_| Yes |_| No

Check E for those that are accessible now, and P for those that are not but will be made accessible prior to occupancy.

Owner has no knowledge of, and has not received any notice of, the current or past existence of any material, currently considered to be a Hazardous Substance, that is existing, deposited, or discharged on or from, or across, or migrating toward or across the Premises, the Building, or the land upon which the Building is located. |_| Yes |_| No If you answered No, identify all conditions about which there is knowledge or notice. DCAMM may request a copy of all reports on such conditions.

Owner represents that each Hazardous Substance, whether presently known or subsequently discovered, has been or will be remediated (or in the case of encapsulated asbestos, have a management plan in place) in accordance with the provisions of § 5.6 of the License and all applicable laws and regulations before the Commonwealth takes occupancy of the proposed Premises and the Building. |_| Yes |_| No

4.5 Life Safety Systems

Check E for those that exist and meet current code requirements, and P for those that do not exist but that will be provided as required by current codes prior to occupancy.

Describe all proposed improvements to life safety systems:

4.7 Security

Please describe any and all security protocols used for the garage and open lot. Describe the access control system and any other security measures installed such as fencing, panic buttons, lighting, etc.

5. Sustainability

Does the proposal support the User Agency’s efforts to reduce its environmental impact as described in Executive Order 594? (Refer to RFP § A-5.2) |_| Yes |_| No If you answered Yes, identify all environmental impact practices using the list below.

Describe the number and type of EV chargers located on the Premises. Describe any plans to install EV charges on the Premises.

Identify all other practices to reduce environmental impact, and comment on current and planned practices identified above:

6. Proposed Garage/Open Lot Condition

Describe the existing condition of the Garage/Open Lot parking surface, striping and numbering, and any plans for improvements during the term.

Date and scope of latest improvements:

7. Landlord Information and Landlord Capacity

Please provide details related to the property management company serving the Premises. Relevant details include number of square feet under management, years of experience managing similar properties, years of managing this property.

8. References

8.1 DCAMM reserves the right to contact other parties who may be familiar with the Building and/or the landlord.

8.2 Rental Agreements with the Commonwealth of Massachusetts

List all rental agreements between the owner and the Commonwealth of Massachusetts which were in effect within the last five years.

9. Historic Properties; South Coast Rail Economic Development and Land Use Corridor Plan

Refer to RFP § 5 when responding to the questions below.

Is the proposed space in a Building listed on the National Register of Historic Places as provided by 16 USC § 470a (l974)?

|_| Yes |_| No

Is the proposed space in a Building certified as an historic landmark as provided by G. L. c. 9, § § 26 through 27C?

|_| Yes |_| No

Is the proposed space in a Building designated as an historic landmark by the local historic commission?

|_| Yes |_| No If you answered Yes to one or more of these questions, attach evidence of historic building status.

Is the Building within the area of South Coast Rail Economic Development and Land Use Corridor Plan? |_| Yes |_| No If you answered Yes, explain how the proposal is consistent with implementation of the recommendations of the Corridor Plan.

10. Requested Documents Please attach any documents you feel would be beneficial for the selection process. These could include a property brochure, pictures of the interior, etc. At a minimum, we would like to receive:

10.1 Verified floor plans to scale (1/8” = 1’0” or greater) in CAD for each floor included in the proposed Premises. These drawings should identify the following:

a) The proposed Garage and/or Open Lot layout;

b) All entrances and exits.

10.2 If the property is located in a flood plain, attach the current FEMA flood plain map and all other relevant documentation.

10.3 If applicable, evidence that the Building is listed on the National Register of Historic Places and/or is certified as a Historic Landmark.

10.3 If applicable, evidence that the Building is designated an Energy Star or LEED Certified building.

11. Proposer Comments Please provide any commentary you wish DCAMM to consider related to your proposed space.

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