20231102_Solicitation Final_W91QF4-24-R-00004 MCC Satellite.docx

Section A - Solicitation/Contract Form

SOLICITATION

W91QF4-24-R-0004 Combined Synopsis/Solicitation – MCC Satellite Television

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation W91QF4-23-R-0004 is issued as a Request for Quote (RFQ).

(iii) Federal Acquisition Circular: This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-05 effective as of 08 August 2023.

(iv) NAICS code: The corresponding NAICS code for this solicitation is 516120 – TV & Broadcasting Station with a size standard of $47M (PSC of S113, Telephone and/or Communication Services). An Offeror must be registered on the System for Award Management (SAM) before an award could be made to them. If a company is not registered in SAM, they must do so by going to SAM web site (https://www.sam.gov) and registering prior to submission of a proposal. This requirement is being advertised as an Unrestricted (Full and Open Competition).

Section B - Supplies or Services and Prices

AMOUNTITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Months

HD TV Service and Equipment Lease FFP Contractor will provide service for thirty-four (34) public connections at the USDB, and service for twenty-seven (27) public connections at the JRCF. The Contractor will be able to provide the capability to activate 16 -Channel configurations for specific connections designated by the customer to provide a minimum of 16 channels to each prison. CNN, AMC, TNT, USA, ABC, CBS, FOX, NBC, BET, SCYFY, A&E, FX, COMEDY CENTRAL, ESPN, ESPN2, and UNIVISION. The Contractor will allow the Government the ability to supplement additional channels (not to exceed 16 channels) from the approved package.

Monthly Hardware Lease if needed. See PWS Paragraph 5.1. FOB: Destination

PSC CD: S113

NET AMT

QUANTITY

UNIT

UNIT PRICE

Job

Quarterly Routine Service Hardware Maint FFP Customer Service and Equipment Warranty. See PWS Paragraph 5.2 FOB: Destination

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

Non-emergency Onsite service calls FFP Quarterly Routine Service Hardware Maintenance on Leased Equipment as needed. See PWS Paragraph 5.2 FOB: Destination PSC CD: S113

QUANTITY

UNIT

UNIT PRICE

Satellite Service Install Upgrade FFP Satellite Service Install one time Upgrade Install Equipment. High Definition (over coax) 2 16 Channel HD OVER COAX systems.

Hardware includes: 16 Channels Satellite TV Programming; 1 Redundant Satellite 8 Channel Receiver Blade;1 Redundant Quam Output Blade; 1 ATSC Blade (for local Channels); Warranty for one year.

Installation includes install system in each facility. Install two new Satellite antennas at each facility, replace cabling from outside satellite antenna to the system, install modulator for DVD player in each facility, wire DVD player in main building, provide amplification for and launch amplifier for DVD player. See PWS Paragraph 5.3

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

OPTION HD TV Service and Equipment Lease FFP Contractor will provide service for thirty-four (34) public connections at the USDB, and service for twenty-seven (27) public connections at the JRCF. The Contractor will be able to provide the capability to activate 16 -Channel configurations for specific connections designated by the customer to provide a minimum of 16 channels to each prison. CNN, AMC, TNT, USA, ABC, CBS, FOX, NBC, BET, SCYFY, A&E, FX, COMEDY CENTRAL, ESPN, ESPN2, and UNIVISION. The Contractor will allow the Government the ability to supplement additional channels (not to exceed 16 channels) from the approved package.

QUANTITY

UNIT

UNIT PRICE

OPTION Quarterly Routine Service Hardware Maint FFP

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

OPTION Non-emergency Onsite service calls FFP

QUANTITY

UNIT

UNIT PRICE

OPTION HD TV Service and Equipment Lease FFP Contractor will provide service for thirty-four (34) public connections at the USDB, and service for twenty-seven (27) public connections at the JRCF. The Contractor will be able to provide the capability to activate 16 -Channel configurations for specific connections designated by the customer to provide a minimum of 16 channels to each prison. CNN, AMC, TNT, USA, ABC, CBS, FOX, NBC, BET, SCYFY, A&E, FX, COMEDY CENTRAL, ESPN, ESPN2, and UNIVISION. The Contractor will allow the Government the ability to supplement additional channels (not to exceed 16 channels) from the approved package.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

OPTION Quarterly Routine Service Hardware Maint FFP

QUANTITY

UNIT

UNIT PRICE

OPTION Non-emergency Onsite service calls FFP

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

OPTION HD TV Service and Equipment Lease FFP Contractor will provide service for thirty-four (34) public connections at the USDB, and service for twenty-seven (27) public connections at the JRCF. The Contractor will be able to provide the capability to activate 16 -Channel configurations for specific connections designated by the customer to provide a minimum of 16 channels to each prison. CNN, AMC, TNT, USA, ABC, CBS, FOX, NBC, BET, SCYFY, A&E, FX, COMEDY CENTRAL, ESPN, ESPN2, and UNIVISION. The Contractor will allow the Government the ability to supplement additional channels (not to exceed 16 channels) from the approved package.

QUANTITY

UNIT

UNIT PRICE

OPTION Quarterly Routine Service Hardware Maint FFP

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

OPTION Non-emergency Onsite service calls FFP

QUANTITY

UNIT

UNIT PRICE

OPTION HD TV Service and Equipment Lease FFP Contractor will provide service for thirty-four (34) public connections at the USDB, and service for twenty-seven (27) public connections at the JRCF. The Contractor will be able to provide the capability to activate 16 -Channel configurations for specific connections designated by the customer to provide a minimum of 16 channels to each prison. CNN, AMC, TNT, USA, ABC, CBS, FOX, NBC, BET, SCYFY, A&E, FX, COMEDY CENTRAL, ESPN, ESPN2, and UNIVISION. The Contractor will allow the Government the ability to supplement additional channels (not to exceed 16 channels) from the approved package.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

OPTION Quarterly Routine Service Hardware Maint FFP

QUANTITY

UNIT

UNIT PRICE

OPTION Non-emergency Onsite service calls FFP

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Correctional Programs (DCP) for High Definition Satellite Services 27 September 2023

1. GENERAL:

1.1. Description of Services/Introduction: This is a non-personal services contract to provide high definition satellite services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The contractor shall provide High Definition Satellite Services.

1.3. Objectives: The Military Correctional Complex (MCC) shall be provided High Definition Satellite Services, including all necessary hardware, parts, labor, materials, and programming for two locations at the MCC at Fort Leavenworth, Kansas, consisting of the United States Disciplinary Barracks (USDB) and Midwest Joint Regional Correctional Facility (MWJRCF).

1.4. Scope: The contractor shall provide services for 34 public connections at the USDB and 27 public connections at the MWJRCF. The contractor will provide the capability to activate 16-channel head-end configurations for specific connections designated by the customer to provide, as a minimum, the following 16 high definition channels to each prison: CNN, AMC, TNT, USA, ABC, CBS, FOX, NBC, BET, SCYFY, A&E, FX, COMEDY CENTRAL, ESPN, ESPN2, and UNIVISION. The Contractor will allow the Government the ability to supplement additional channels (not to exceed 16 channels) from the approved package.

1.5. Period of Performance: The period of performance shall be for one Base Year of 12 months and four 12-month option years.

1.6. General Information:

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price).

The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting, and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP shall be provided to the administrative Contracting Officer (KO) and contract specialist via e-mail within ten business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within ten business days. Any change to the QCP after initial acceptance requires the review and acceptance of the KO.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract.

1.6.3. Federal Government Holidays:

1.6.4. Hours of Operation: The contractor is responsible for conducting business while the facility is open, between the hours of 0700-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the MCC. The MCC consists of the United States Disciplinary Barracks (USDB) and the Midwest Joint Regional Correctional Facility (MWJRCF).

1.6.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a favorable background investigation to access the non-classified internet protocol router network (NIPRNET). In addition, access to the Fort Leavenworth NIPRNET is limited to United States citizens.

1.6.6.1. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2. Key Control: Not applicable

1.6.6.3. Lock: Not applicable

1.6.6.4. Key-pad Access Control: Not applicable

1.6.7. Special Qualifications: Not applicable

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Government will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: DPW will work closely with the Contractor to provide access to all areas of the prisons to properly install hardware for the high definition satellite services.

1.6.11. Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name, and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.12. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13. Contractor Travel: Not applicable

1.6.14. Other Direct Costs: Not applicable

1.6.15. Organizational Conflict of Interest (OCI): The contracting officer has not identified any OCIs inherent to this requirement. It is the offeror’s responsibility to notify the contracting officer, prior to submission of proposals, if a potential OCI is identified.

1.6.16. Anti-Terrorism (AT) Level I Training: Not applicable

1.6.17. Access and General Protection/Security Policy and Procedures: Not appicable

1.6.17.1. Contractors Requiring a Common Access Card (CAC): Not applicable

1.6.17.2. Contractors Not Requiring a CAC but Require Access to a DoD Facility or Installation: Not applicable

1.6.18. AT Awareness Training for Contractor Personnel Traveling Overseas: Not applicable

1.6.19. iWATCH Training: Not applicable

1.6.20. Access to Government Information Systems: Not applicable

1.6.21. Operations Security (OPSEC) Standing Operating Procedure (SOP)/Plan: Not applicable

1.6.22. OPSEC Training: Not applicable

1.6.23. Information Assurance (IA)/Information Technology (IT) Certification: Not applicable

1.6.24. Threat Awareness Reporting Program (TARP): Not applicable

1.6.25. Other Training Requirements: Not applicable

1.7. Confidentiality: Not applicable

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Government Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.7. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.8. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.10. Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2. Acronyms:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: DPW will provide Contractor access to all areas of the USDB and MWJRCF in order for the Contractor to properly install high definition satellite services.

3.2. Facilities: Not applicable

3.3. Utilities (If applicable): The Government will provide all utilities associated with paragraph 3.2 for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Equipment: Not applicable

3.5. Materials: Not applicable

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: See paragraph 4.1, above.

4.3. Equipment: See paragraph 4.1, above.

5. SPECIFIC TASKS:

5.1. Task 1 High Definition Satellite Services: The contractor shall provide services for 34 public connections at the USDB and 27 public connections at the MWJRCF. The contractor will provide the capability to activate 16-channel head-end configurations for specific connections designated by the customer to provide, as a minimum, the following 16 high definition channels to each prison: CNN, AMC, TNT, USA, ABC, CBS, FOX, NBC, BET, SCYFY, A&E, FX, COMEDY CENTRAL, ESPN, ESPN2, and UNIVISION. The Contractor will allow the Government the ability to supplement additional channels (not to exceed 16 channels) from the approved package.

5.1.1. Deliverable: High Defnition Satellite Services shall be provided at both the USDB and MWJRCF.

5.1.2. Standard: The Government will observe satellite services provided.

5.2. Task 2, Customer Service and Warranty: The Contractor shall supply three months of warranties on dish alignment and regular warranties on equipment. The Contractor shall provide 24hr telephone technical/customer service support and on-site technical/customer service support within 24-48 hours.

5.2.1. Deliverable: Customer Service and Warranty shall be provided.

5.2.2. Standard: The Government will observe customer service and warranties provided.

5.3. Task 3, Installation of Equipment. The Contractor is responsible for the complete installation of all equipment.

5.3.1 Deliverable: All High Definition Equipment will be installed and in operational condition.

5.3.2. Standard: The Contractor will ensure all equipment is properly install and providing quality picture for all stations in para 5.1.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

Army Regulation (AR) 25-1, Army Knowledge Management and Information Technology Management, Chaps 1, 4, 5, 8.

AR 25-2, Information Assurance Chap 4, Sect II.

DoD Directive 8570.1-M, DoD Information Assurance Workforce Improvement Program. DTMS Code Merge SOP.

AR 350-1, Army Training and Leader Development. ADP/ADRP 7-0, Training Units and Developing Leaders. Leaders Guide to Unit Training Management.

TRADOC Regulation, Army Learning Policy and Systems (TR) 350-70.

7. GENERAL INFORMATION TO ALL CONTRACTORS:

7.1. The Military Correctional Complex at Fort Leavenworth, Kansas: The Military Correctional Complex (MCC) at Fort Leavenworth, Kansas consists of the United States Disciplinary Barracks (USDB) and the Midwest Joint Regional Correctional Facility (MWJRCF). The USDB is a Level III maximum security military prison. The MWJRCF is a Level II medium security military prison.

7.2. Final Decision Authority: The Commander, 15th Military Police Brigade serves as the final decision authority on all matters pertaining to both prisons of the MCC.

7.2.1. Removal and Dismissal: The Commander, 15th Military Police Brigade may temporarily suspend and/or bar Contractors or Contractor employees from MCC facilities for reasonable cause. Reasonable cause includes actual or attempted violations of MCC, USDB, or MWJRCF policies and/or security procedures; and actions the Commander deems may threaten or compromise the security of the MCC, including the results of a Criminal History Background Check.

7.2.1.1. Temporary Suspension: If a Contractor or Contractor employees are temporarily suspended pending review, their access to MCC facilities and/or grounds is denied. Their badge is confiscated and turned into the Information System Security Office and the individual’s picture, name, rank, organization, effective date, and badge number (if applicable) is entered into the MCC Gate Program and added to the USDB/MWJRCF Bar Roster. Upon completion of the review by the Commander, notification will be made in writing of the results.

7.2.1.2. Permanently Barred: If the review determines the Contractor or Contractor employees shall be permanently barred from MCC facilities in the best interest of the MCC, the Contractor will be notified and the individual concerned will be permanently barred from MCC facilities and/or grounds. As applicable, the relevant licensing body shall be notified.

7.2.1.3. Re-Training: If the review determines the infraction does not warrant permanently barring the individual from MCC facilities but re-training is required, the Contractor will be notified and the individual will be re-instated once the training is completed.

7.3. Rules and Restrictions: Access to and work inside the MCC is subject to the below restrictions:

7.3.1. Prison Rape Elimination Act (PREA): All Contractors or Contractor employees shall comply with all MCC PREA Regulations, Standing Operating Procedures (SOPs), and policies. Any disclosure of sexual abuse or sexual harassment by inmates or staff on inmates will be reported to the nearest security staff member. The security and safety of all concerned parties shall be paramount.

7.3.2. Safety: All Contractors or Contractor employees shall comply with all MCC Safety Regulations, SOPs, and policies. All Contractors or Contractor employees shall immediately notify MCC staff when they observe, or are subject to safety violations. The security and safety of all concerned parties shall be paramount. The contractor shall comply with all safety measures outlines in the Occupational Safety and Health Administration (OSHA) safety standards 29 CFR 1910 and 29 CFR 1926 and the Army Corp of Engineers EM385-1-1 used for all construction on Army Installations. The Contractor will also comply with AR 385-10 and DA PAM 385-10 Chapter 4 paragraph 4- 4 c. Starting with (1) thru (17) but read all para 4-4 a. through g:

a. Company’s Safety Plan/Policy

b. Site Specific Safety Plan

c. Accident Prevention Plan

d. Activity Hazard Analysis (AHA) EM 385-1-1

e. Posistion Hazard Analysis (PHA) EM 385-1-1

7.3.3. Physical Security: The Contractor shall submit an employee access roster to the Contracting Officer’s Representative (COR). The access roster shall be a list of all Contractor employees to include names, social security numbers, and birth dates; and/or Contractor vehicles (if applicable), to include types of vehicles, color, and license plates. The Contractor shall submit access rosters to the COR at least ten working days before their employees begin work to allow the MCC Information Systems Security Office time to conduct Criminal History Background Checks. Criminal History Background Checks will be conducted each time the contract is renewed or an option year is awarded. The Contractor shall notify the COR in writing a minimum of ten working days in advance to add employees or equipment to the work force. The Contractor shall immediately notify the COR in writing should a Contract employee(s) need to be removed from the work force.

7.3.3.1 Background Checks. The Government reserves the right to deny Contractors or Contractor employees access to the USDB or the JRCF, should the results of a security investigation or Criminal History Background Check determine them a security risk.

7.3.3.1.1. Neither the MCC nor the Contractor shall hire or promote anyone who may have contact with inmates, and shall not enlist the services of any sub-contractor or employee who may have had contact with inmates, who –

7.3.3.1.2. Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997);

7.3.3.1.3. Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

7.3.3.1.4. Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph 7.3.3.1.3.

7.3.3.1.5. The Contractors shall not omit material instances of sexual misconduct described in 7.3.3.1.1., 7.3.3.1.2., 7.3.3.1.3., or 7.3.3.1.4. above, nor provide materially false information with respect thereto. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination.

7.3.3.2. Inspection and Search: All Contractors or Contractor employees, vehicles and materials shall be subject to inspection and search upon entry into and exit from the USDB or the JRCF. Except for emergency vehicles (fire trucks and ambulances), Contractors or Contractor employees and vehicles shall be given first priority in entering and departing the USDB or the JRCF. All Contractors or Contractor employees shall obey special handling or parking instructions for equipment that could be used to breach security when idle. When USDB or JRCF Corrections Specialists search Contractor vehicles entering or leaving the USDB or the JRCF, all Contractors or Contractor employees shall exit their vehicle, shut the engine off, and open all doors and compartments.

7.4. Rules of Conduct: All Contractors or Contractor employees shall read and comply with ACC Policy Letter #17, Standards of Conduct; 15th Military Police (MP) Brigade (BDE) Regulation 190-3, Rules of Conduct; and 15th MP BDE Regulation 1-2, Prison Rape Elimination Act (PREA) in its entirety, and sign a Statement of Understanding (SOU) prior to beginning work.

7.4.1. SOU Processing: The Contractor shall attach Contractor employees’ SOU to the access rosters submitted to the Physical Security Officer in accordance with paragraph 2.33 above in order to process individual Contractor or Contractor employees for clearance.

7.4.2. Entry and Exit Points: Contractors or Contractor employees shall enter and exit the USDB or JRCF through either the Main Entrance or the West Gate.

7.4.3. Badges: Contractors or Contractor employees will either be issued Special Staff Badges, Black Contractor Badges, or Red Visitor Badges. The badge shall be worn on the outer garment at all times. Contractors or Contractor employees who lose a badge must immediately report the loss to the Physical Security Officer.

7.4.3.1. Special Staff Badges: Contractors or Contractor employees who require a Special Staff Badge to perform their duties shall attend the 15th Military Police Brigade Pre-Service and any required follow-on training before receiving their Special Staff Badge. Contractors or Contractor employees shall pick up and turn in their Special Staff Badge at the main entrance of either the USDB or the JRCF. Special Staff Badges require one form of photo identification.

7.4.3.2. Black Contractor Badges: Contractors or Contractor employees shall sign for Black Contractor badges when entering and leaving the USDB or JRCF. Black Contractor Badges require one form of photo identification.

7.4.3.3. Red Visitor Badges: Contractors or Contractor employees who do not have a Special Staff Badge or Black Contractor Badge, shall report to the main entrance of either the USDB or the JRCF and provide two forms of identification; one must be a photo identification to receive a red numbered badge. All Contractors or Contractor employees who receive a red badge will be escorted at all times while inside either facility.

7.4.4. Vehicles: Contractor vehicles shall not be permitted to enter or depart the USDB or JRCF West Gates between 1100 and 1230, except those deemed necessary to complete ongoing work. Privately-owned vehicles will not be allowed in the secure perimeter of the USDB or JRCF. Contractor or Contractor employees shall not leave vehicle keys in the ignition switch at any time the vehicle is unoccupied. Contractor or Contractor employees shall lock all unattended Contractor vehicles. Contractors or Contractor employees shall render inoperable all idle contractor vehicles, or equipment without key ignitions.

7.4.5. Conduct Inside the MCC: Once inside the secure perimeter of the USDB or JRCF, Contractors or Contractor employees shall travel only from the Main Gate entrance or the West Gate entrance to the Contractor’s work site. All Contractors or Contractor employees shall remain at designated work sites. Correctional Specialists will escort Contractors or Contractor employees who require access to additional work sites.

7.4.6. Interaction with Inmates: Contractor or Contractor employees are not permitted to talk with inmates, except as actual work may require. Contractor or Contractor employees shall not give or accept any items from inmates at any time. If there are problems with inmates, a Correctional Specialist or the Physical Security Officer will be notified.

7.4.7. Contraband Items: The following items are contraband, and Contractor or Contractor employees shall not bring them through the Main Entrance or West Gate of the USDB or JRCF:

· Guns or firearms of any type, and their component parts, including, but not limited to, ammunition clips or magazines.

· Explosives and ammunition.

· Incendiary devices or mechanical or chemical components thereof.

· Knives (including pocketknives).

· Razor blades, or blades of any type.

· Narcotics and nonprescription drugs. This does not include a limited supply of over the counter medications (e.g., aspirin, acetaminophen, ibuprofen, cold medicines), stored in their original containers.

· Intoxicants or alcoholic beverages.

· Currency not carried on the person or contained in a purse or handbag accompanying the person.

· Cellular phones and radio transmitters (not specifically authorized by the USDB Deputy Commandant or the JRCF Deputy to the Commander, as applicable).

· Photographic equipment, including, but not limited to, cameras and film.

· Printed material and media not in compliance with MCC Regulation 28-1, Mail Screening Policy and Procedures.

· WiFi, Bluetooth, and recording devices, including, but not limited to, MP3 players, iPods, portable hard drives, thumb drives; as well as any headphones and listening devices. Only government purchased memory storage devices may be used on government owned machines and must be approved by the Information Systems Security (ISS) Office.

· Extra clothing not worn at the job site.

· Glass containers (unless approved by the USDB Deputy Commandant or JRCF Deputy to the Commander, as applicable).

· Metal fingernail files.

· Metal eating utensils (e.g., forks, spoons, knives).

· Weight-lifting dietary supplements (e.g., creatine). This does not include a limited supply of diet or food items (e.g., Slim Fast).

· Personally owned or retained handcuff keys or picklocks.

· Tobacco of all kinds, including, but not limited to, cigarettes, cigars, cigarillos, and loose tobacco.

· Smoking-related products of all kinds, including, but not limited to, pipes, lighters, matches, e-cigarettes.

· Smokeless tobacco, including, but not limited to, chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).

7.4.8. Tools: Contractor or Contractor employees shall secure all tools and equipment under lock and key at all times, unless in actual use.

7.4.9. Exceptions: The Commander, 15th Military Police Brigade may grant exceptions to the above instructions on a case-by-case basis. Contractors shall submit exception requests to specific items above to the Contracting Officer, Fort Leavenworth, KS three weeks prior to the proposal response date. If an exception is approved, all offerors in receipt of the Request for Proposal will be so notified before the proposal response date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception; Contractors will submit exception requests in writing as soon as the circumstances become known; but in no case, less than three working days prior to the desired effective date of the exception.

7.5. Fort Leavenworth Access: The Contractor will be required to obtain Fort Leavenworth Access.

7.5.1. Criminal Background Checks: Employees will be subject to National Agency check for personal security clearance. Directorate of Emergency Services (DES) will determine whether an employee's presence is detrimental to security.

7.5.2. Security Requirements and Access Control Credentials: Due to increased security of Fort Leavenworth, all personnel entering the Fort must report to the Visitors Control Center (VCC) for a background check and a day pass by Investigative personnel. Individuals that are working for an approved contract for the Fort may apply for a Locally Access Credential (LAC) card that will give them extended access to the Fort without having to go thru the VCC daily. Disapproved applicants may be denied from entering the installation

7.5.3. Locally Access Credential (LAC): The Contractor shall submit the employees Local Access Credential Application Form and Fort Leavenworth Installation Access Credential Acknowledgment Statement to the USDB POC at start of employment. LAC Forms can be found on http://garrison.leavenworth.army.mil/Newcomers--- Visitors/Gate-Information.aspx. These LACs must be submitted to your assigned sponsor for processing. Approved applicants shall report to VCC with a form of Government issued ID to receive their LAC card. The LAC will allow temporary access to the installation and must be renewed prior to expiration. Please refer to the Garrison website for information on acceptable forms of ID. An approved LAC authorizes the individual to access the Fort through the regular DoD ID lane, but will not allow them to "escort" other non-DoD Individuals. Loss of LAC card will need to be notified to the USDB POC and reported to the DES investigative personnel immediately. Employee must resubmit for a replacement LAC card. If termination of position occurs, LAC card must be returned to KO/USDB POC immediately, for return to VCC within 5 business days of termination. Disapproved applicants may be denied from entering the installation.

7.5.4. Vehicle Operation: The Contractor and Contractor employees driving Contractor-owned or privately owned vehicles (POV) on Fort Leavenworth shall possess a valid State driver's license and insurance for both company and private vehicles. Ensure the vehicle has a valid State registration for both company and private vehicles. There will be indication of company name visible on exterior of the company vehicles.

7.5.5. Search and Seizure: All Contractor personnel and property are subject to search and seizure upon entering, while on, and leaving the installation. No Contractor employee shall be permitted on the post when such check reveals that his presence would be detrimental to the security of the post or detrimental to the mission of the organization. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

MCC WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

FOB: Destination W55C7F

MCC SUPPLY WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

934 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

MCC WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

FOB: Destination W55C7F

MCC SUPPLY WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

MCC WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

FOB: Destination W55C7F

MCC SUPPLY WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

W55C7F

FOB: Destination

MCC WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

FOB: Destination W55C7F

MCC SUPPLY WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

MCC WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

FOB: Destination W55C7F

MCC SUPPLY WAREHOUSE 834 SABALU ROAD

FT. LEAVENWORTH, KS 66027

FOB: Destination W55C7F

Section G - Contract Administration Data CLAUSES INCORPORATED BY REFERENCE

Reports

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

See B

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2 in 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Ship To Code

Ship From Code

Mark For Code

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. TBD

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Marilee E. Drennan, marilee.e.drennan.civ@army.mil, 913-684-1630

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. (End of clause)

LOCAL INSTRUCTIONS

RESPONSIBILITY FOR ADMINISTRATION OF CONTRACT

a. The Contracting Officer is responsible for the administration of this contract. The Contracting Officer alone is authorized to the extent indicated in the contract to take action on behalf of the government which results in changes in the terms of the contract, including deviations from specifications, details and delivery schedules. Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be effected without a written modification to the contract executed by the Contracting Officer. Delivery/Task orders will be issued by the Contract Administration Division.

b. No oral statement of any person will in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

c. All matters pertaining to Government administration of this contract should be directed to: ATTN: Roberto Yroz, Contract Specialist MICC Ft. Leavenworth 535 Kearny, Bldg 338

FORT LEAVENWORTH, KS 66027-1417 TELEPHONE NUMBER: 913-684-1628

FAX NUMBER: 913-684-1610

OR

ATTN: Marilee E. Drennan, Contracting Officer MICC Ft. Leavenworth 535 Kearny, Bldg 338

FORT LEAVENWORTH, KS 66027-1417 TELEPHONE NUMBER: 913-684-1630

FAX NUMBER: 913-684-1610

Email. marilee.e.drennan.civ@army.mil

RESTRICTED ACCESS TO MILITARY INSTALLATION – COOPERATION WITH FORCE PROTECTION MEASURES

a. The contractor agrees to abide by and cooperate with Force Protection measures that are implemented on the military installation.

b. The Contractor shall comply with, and in the instance of contractor/sub-contractor employees, shall ensure compliance with the following instructions when access to the Fort Leavenworth installation/facilities are required for contract performance. These local instructions are incorporated in this contract, in order to implement local installation antiterrorism/operations security policies and procedures, and to supplement Federal Acquisition Regulation (FAR) clause 52.204-9, which, if applicable to this contract, is located in Section I of the contract.