20230124_SOO_ArmyU_UpholsteryCleaning.V4.pdf

Statement of Objectives

1. Introduction and Overview Army University (ArmyU) located in Ft. Leavenworth, Kansas has classrooms in the Lewis and Clark Center with upholstered walls that require periodic cleaning to restore and maintain the appearance. Each classroom is uniform with floor to ceiling upholstery on 3 walls and the remaining wall has upholstery from the floor to approximately 4ft above the floor. The walls are both permanent and folding partition walls to combine classrooms if needed. The material coving the walls is not sound proofing nor is it carpet, it’s a fabric upholstery material.

A total of 96 classrooms will need cleaning broken down to 24 rooms on four floor levels. A freight and personnel elevators to all floor levels is available as well as a two-bay loading dock. Each classroom has approximately 571sq ft of upholstery for a total of 54,816sq ft of upholstered walls.

2. Overall, SCOPE The scope of this requirement is to provide the cleaning of 96 classrooms.

3. Objective(s)

General cleaning of all upholstered surfaces to include identifying stains for pre/spot treatment prior to general cleaning of the entire upholstered surface.

SERVICE VISION: Provide acceptable cleaning services to restore and maintain the classrooms.

4. Period and Place of Performance March 2023 – March 2024 Base Year March 2024 – March 2025 Option Year 1 March 2025 – March 2026 Option Year 2 March 2026 – March 2027 Option Year 3 March 2027 – March 2028 Option Year 4

ArmyU will schedule the cleanings throughout the year with an emphasis in scheduling between June 15th and August 15th when students are not in the building. Multiple cleaning events will be scheduled allowing multiple invoices to be billed; however, no more than 96 invoices will be accepted per option year.

The primary place of performance for this effort will be at the Lewis and Clark Center, 100 Stimson Avenue, Fort Leavenworth, KS 66027

5. Order Type/Award Term Option Base year contract with four OY

6. Technical Overview

a. No special security provisions exist aside from ensuring the vendor is accepted by the visitors center with a background check and appropriate pass being issued.

See Local Instructions within the solicitation.

b. Stakeholders – Army University G4

- Product Owner: Army University G4

- COR: Mr Stephen D. Carter

- All soldiers assigned to the Combined Arms Center

7. Required Tasks

Task 1: Contractor is to propose a total solution in the form of a Statement of Work or Performance Work Statement to the Government to achieve the overall scope and objectives listed above in paragraph #1 through #4.

Task 2: Ensure contractor or sub-contractor personnel are qualified and trained to perform duties proposed in SOW or PWS proposed to the Government.

Task 3: Ensure Project Manager is an employee of the Prime Contractor.

- Overall responsibilities include;

- Ensuring that all personnel scheduled to work on post have made appropriate coordination with the Visitor Control Center to have access to the installation for the proposed time-period of work.

- Ensuring proposals from Prime Contractor and Sub-Contractor consider appropriate labor categories under the Department of Labor Service Contract Act.

- Ensures coordination upon award with the requiring activity Contracting Officer Representative for a Kick Off Meeting and has the ability to provide a schedule of performance within 7-10 business days after the initial kick-off meeting.

- Ensures all Prime Contractor and Sub-Contractor personnel have completed any required Anti-Terrorism and OPSEC training required under this task order as applicable.

- Ensures Prime Contractor has WAWF Point of Contact for submission of invoices upon completion of work.

8. Delivery / Acceptance

a. Notice Regarding Late Delivery – The Contractor shall notify the COR, or other authorized representative designated in each Task Order as soon as it becomes apparent to the Contractor that a scheduled service will be late. The Contractor shall include in the notification the rationale for late delivery, the expected date for the service to be performed, and the project impact of the late delivery of service. Such notification in no way limits any Government contractual rights or remedies, including, but not limited to, termination.

b. Default Acceptance – Notwithstanding the foregoing, any deliverable requiring acceptance by the Government within 7 business days, the Government considers days of final delivery as “Accepted” if the Contractor has received no written notice of non-conformity within the acceptance period.