2023-UWMSN-00135-RFB -Amendment 1 Q A.docx
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- Solicitation number
- 2023-UWMSN-00135-RFB
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is an Amendment 1 Q&A document for a Request for Bids issued by the University of Wisconsin-Madison for Temporary Operational Assistance for Administrative Offices (2023-UWMSN-00135-RFB). The University is seeking bids to provide temporary staffing services to fill administrative positions across various departments due to current staffing shortages and delays in filling permanent positions. The contract will allow departments to engage temporary employees as needed when openings arise. Multiple awards are possible depending on the number and quality of bids received, and bidders may submit proposals for a subset of the available positions rather than all roles. The solicitation does not specify predetermined quantities of openings, expected timelines for position availability, or assignment lengths, as these factors will be determined on a case-by-case basis for each position. The contract allows for flexibility regarding work arrangements (in-person, remote, or hybrid) and residency requirements, which will be established individually for each role. Responses must be submitted online through the ShopUW+ platform at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin, with inquiries directed to David Brinkmeier at david.brinkmeier@wisc.edu.
This is a new contract with no incumbent vendor or previous service provider. Bidders should submit resumes representing example candidates available today rather than candidates specifically for open positions, as no positions are currently available at the time of bid submission. The contract prohibits temporary employees from supervising or managing state employees or exercising decision-making authority on grants and contracts, though job descriptions provided are examples and may be modified for individual openings. Criminal background checks will be required as specified in Section 4.3 of the RFP, with additional requirements determined as needed when positions open. All qualified bidders are encouraged to submit responses, and the solicitation is open to any vendor meeting the qualification requirements. Bidders should indicate the number of qualified employees available today and provide narrative explanations if they anticipate changes to that availability.
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Temporary Operational Assistance for Administrative Offices
2023-UWMSN-00135-RFB
Amendment # 1 Answers to Questions
Q.1. Please confirm the anticipated number of awards.
A.1. Number of awards will depend on the number of bids received.
Q.2. Are there any pain points or issues with the current vendor(s)?
A.2. This is a new contract.
Q.3. Please confirm if we can get the proposals or pricing of the incumbent(s).
A.3. This is a new contract.
Q.4. What is prompting this request for additional temporary assistance for administrative offices? Are there specific initiatives that are driving this request?
A.4. We have been short staffed and with the current labor market it has taken longer to fill permanent positions so departments may utilize this contract to fill temporary needs.
Q.5. Is, or was, there a vendor relationship in place providing these services to the University? If so, what were the corresponding bill rates for each role?
A.5. This is a new contract.
Q.6. Will this contract be awarded to a sole provider, or multiple providers? Does the University have a preference to either work with one or multiple providers?
A.6. See Section 2.6 of the RFP and Answer 1.
Q.7. Can a bid be submitted for only a subset of the positions?
A.7. Yes.
Q.8. How many openings are expected for each role?
A.8. There are no expected openings at this point, departments will consider utilizing this contract if positions open.
Q.9. When does the University expect to have a need for each role?
A.9. There are no dates for expected openings at this point, departments will consider utilizing this contract if positions open.
Q.10. What will the typical length of assignment be?
A.10. That will vary for each position.
Q.11. Will the roles be fully in-person, remote, or a combination (i.e., hybrid)?
A.11. That will be determined for each position.
Q.12. Do temporary employees need to reside in the state of WI?
A.12. That will be determined for each position.
Q.13. In our experience temporary employees with the state of WI have not been allowed to supervise or manage state employees - is that the same in this contract? Some of the job descriptions include supervisory / managerial duties.
A.13. Correct. Job descriptions are examples, specific descriptions and requirements will be created for each open position.
Q.14. Will any of the contract staff have decision making authority on awarding grants and contracts?
A.14. No.
Q.15. What roles will require a fingerprinting background check?
A.15. See Section 4.3 of the RFP for Criminal Background Check information, if additional requirements are needed that would be determined at the time the position opens.
Q.16. Are the resumes we are submitting to be used as examples of candidates or for consideration for this opening? If they are for consideration, based on the timeline to review bids and award the contract, these candidates may no longer be available and other resumes would need to be procured. Can you please comment on expectations regarding resume submittals for the bid proposal?
A.16. Resumes should be example candidates, there are no open positions at this time.
Q.17. Can you please define your expectations for what information should be provided under 3.1.2 Itemized Bid List “number of employees available”. Is the University looking for qualified candidates ready today to be placed for these specific positions, or how many candidates a vendor would be able to source for an opening if awarded the contract?
A.17. Number of employees available today. If that number were to change please add a narrative describing the increase or decrease your foresee.
Q.18. Could you please confirm, this opportunity is open for all vendors?
A.18. All qualified bidders are encouraged to submit a response.
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