2023 OSHA FOA SHTG-FY-23-01 TTT FINAL.pdf

U.S. DEPARTMENT OF LABOR

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

FUNDING OPPORTUNITY ANNOUNCEMENT/NOTICE OF AVAILABLE FUNDING:

Susan Harwood Training Grant Program, FY 2023 Funding

CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 17.502

FUNDING OPPORTUNITY NUMBER: SHTG-FY-23-01

GRANT CATEGORY: Targeted Topic Training

ACTION: This Funding Opportunity Announcement (FOA)/Notice of Available Funding is for eligible nonprofit organizations to submit proposals to deliver training to eligible workers and employers on a targeted occupational safety and health topic. Grant activities may include revising or developing classroom quality occupational safety and health training materials.

ELIGIBLE APPLICANTS: Nonprofit organizations including qualifying labor unions, community-based, faith-based, grassroots organizations, employer associations, Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations, that are not an agency of a state or local government, and public/state-controlled institutions of higher education may apply.

APPLICATION REQUIREMENTS: Applicants must follow the guidelines stated in this FOA before submitting a complete application package including attachments at www.grants.gov (Grants.gov). Submission instructions are available at grants.gov.

APPLICATION DEADLINE: This FOA closes on July 7, 2023, at 11:59 p.m. eastern time.

Applications not validated by Grants.gov, or submitted after this deadline, are ineligible for consideration.

NOTICE OF CONCURRENT FUNDING OPPORTUNITY ANNOUNCEMENT: This FOA (SHTG-FY-23-01) is for Targeted Topic Training grant applicants. Applicants competing for a Training and Educational Materials Development grant (SHTG-FY-23-02) or for a Capacity Building Developmental or Pilot grant (SHTG-FY-23-03) must submit their application under the appropriate FOA. Applications submitted under the wrong FOA number are non-viable and will not be considered.

FURTHER INFORMATION: This FOA does not itself obligate any federal funds.

Information about the Susan Harwood Training Grant Program is located on the OSHA website at www.osha.gov/harwoodgrants. Email your questions about this FOA to HarwoodGrants@dol.gov, or call 847-725-7805, weekdays between 8:00 a.m. – 4:30 p.m.

eastern time.

The Grants.gov Support webpage, www.grants.gov/web/grants/support.html, may have answers http://www.grants.gov/ https://www.osha.gov/harwoodgrants mailto:HarwoodGrants@dol.gov http://www.grants.gov/web/grants/support.html to your questions or problems regarding your application submission. In addition, you may contact them by email, Support@grants.gov, or telephone, 1-800-518-4726, 24 hours a day, 7 days a week (except federal holidays).

mailto:Support@grants.gov

SHTG-FY-23-01 TARGETED TOPIC TRAINING GRANT INSTRUCTIONS

TABLE OF CONTENTS

I. Executive Summary

II. Program Overview and Funding Opportunity Description

III. Award Information

A. Award Category

B. Performance Period

C. Funding

D. 2023 Targeted Training Topics

E. Eligible Trainees

F. Targeted Training Audiences

IV. Grant Application and Submission

A. Eligible Applicants

B. Application Submission

C. Required Application Content

1. SF-424 Application for Federal Assistance

2. SF-424A Budget Information – Non-Construction Programs

3. SF-424B Assurances – Non-Construction Programs

4. Project/Performance Site Location(s)

5. Grants.gov Certification Regarding Lobbying Form

6. SF-LLL, Disclosure of Lobbying Activities (if applicable)

7. Application Summary (not to exceed 2 pages)

8. Program Abstract (not to exceed ½ page)

9. Technical Proposal (not to exceed 20 double-spaced pages – Appendix H)

Table 1: Projected Percent of Workers Trained by Language

Table 2: Training projections by Audience and Language

Table 3: Training numbers and training contact hours

10. Fiscal Responsibility and Program Budgeting

D. Meetings, Reporting, and Documentation

Table 4: Grantee reporting due dates

E. Submission Format

F. Intergovernmental Review

G. Application Evaluation Criteria, Review, and Selection Process

H. Anticipated Award Announcement Date and Notification

I. Request for Application Comments

V. Post Award Administration

A. Applicable Federal Laws

B. Grant Program Conditions

Appendix A – FY 2023 Targeted Training Topics

Appendix A – FY 2023 Targeted Training Topics (cont.)

Appendix A – FY 2023 Targeted Training Topics (cont.)

Appendix B – Targeted Audiences

Appendix C – Application Checklist

Appendix D – Grants.gov Application Submission and Receipt Procedures

Appendix D – Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix D – Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix D – Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix E –Viable Application Requirements

Appendix F – Administrative and Program Costs Definition

Appendix F – Administrative and Program Costs Definition (Cont.)

Appendix F – Administrative and Program Costs Definition (Cont.)

Appendix G – Example of Budget Forms

Appendix G – Example of Budget Forms (Cont.)

Appendix H – Application Formatting Requirements

Appendix I – Application Summary Format

Appendix J – Program Abstract Narrative

Appendix K – Allowable/Unallowable Use of Grant Funds

Appendix K – Allowable/Unallowable Use of Grant Funds (Cont.)

Appendix L – Targeted Topic Training Evaluation Criteria

Appendix M – Grant Funded Materials Submittal Process

Appendix M – Grant Funded Materials Submittal Process (Cont.)

Appendix M – Grant Funded Materials Submittal Process (Cont.)

References

I. EXECUTIVE SUMMARY

Under the authority of Section 21 of the Occupational Safety and Health Act of 1970 (OSH Act), the U.S. Department of Labor (DOL) Occupational Safety and Health Administration (OSHA) established its discretionary grant program in 1978. In 1997, OSHA renamed the program in honor of the late Susan Harwood, former director of the OSHA Office of Risk Assessment. The grant program offers opportunities for nonprofit organizations to compete annually for funding so they may develop and conduct training and educational programs for small business employers and workers.

The Susan Harwood Training Grant Program helps expand Good Jobs for American workers by providing disadvantaged, underserved, low-income, or other hard-to-reach, at-risk workers hazard awareness, avoidance, and control training to protect them from on-the-job hazards, and to inform workers of their rights and employers of their responsibilities under the OSH Act.

The program and this funding opportunity announcement prioritizes investment and funding to train workers and employers impacted by working in high-hazard industries, industries with high fatality rates, or whose workforce has historically had disadvantaged access to occupational safety and health training, including young workers, temporary, minority, low literacy, limited- English speaking, and other disadvantaged and hard-to-reach workers and worker communities.

The Susan Harwood Training Grant Program seeks to increase access to life-saving training by encouraging grantees to provide the training in other languages. Technical assistance, guidance, and support for this funding opportunity is presented in OSHA’s FY 2023 Susan Harwood Training Grant Funding Opportunity Overview available at:

https://www.osha.gov/harwoodgrants/applicant-information.

The program is designed to support and enable nonprofit organizations to serve in providing this important occupational safety and health training to disadvantaged workers. These nonprofit organizations include qualifying labor unions, community-based, faith-based, grassroots organizations, employer associations, Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations that are not an agency of a state or local government, and public/state-controlled institutions of higher education. The program provides education and training on advancement of workers’ workplace rights and protections against discrimination and reprisal.

The Susan Harwood Training Grant Program seeks applications based on proven strategies to reach the target training populations while also developing innovative solutions to expand access. Grantees agree to participate in the data collection and training impact evaluations described in this funding opportunity announcement.

The Susan Harwood Grant Program awards funds to qualifying organizations who have demonstrated capabilities to achieve the program’s performance expectations outlined in this FOA. This includes experience in employing subject matter experts, delivering and administering adult training programs, recruiting students, and managing grants. Following the grant awards, OSHA monitors each organization’s progress in achieving their performance goals and training targets. OSHA accomplishes this by conducting orientation meetings, training https://www.dol.gov/general/good-jobs/principles https://www.osha.gov/harwoodgrants/applicant-information material reviews, training observations, program and financial monitoring visits, and quarterly and year-end report reviews.

For FY 2023, OSHA announces the availability of $12,787,000 to fund new Susan Harwood Training Program grants. Susan Harwood Training grants are contingent on the availability of federal funding and appropriations. OSHA expects to award multiple grants to eligible nonprofit organizations under this competitive Funding Opportunity Announcement (FOA). Program funding is for a 12-month period beginning no later than September 30, 2023, and ending on September 30, 2024. The maximum award for a Targeted Topic Training grant is $160,000.

Applications submitted under this FOA are competing for a Targeted Topic Training grant.

Targeted Topic Training grant applicants must propose to develop and conduct instructor-led training addressing one of the OSHA-specified training topics for an audience identified in this funding opportunity. This FOA does not itself obligate any federal funds. The obligation of funds occurs when grant recipients acknowledge receipt and acceptance of award documents.

Organizations are restricted to one Susan Harwood Targeted Topic Training grant, Training and Educational Materials Development grant, or Capacity Building grant award in a fiscal year. If an organization submits multiple applications for any of these Susan Harwood funding opportunities, OSHA will review the last complete and viable application package submitted.

Once submitted, applications are not available for additions, corrections, or revisions. To make changes to a submitted application, the organization must submit a new application package.

This FOA closes on July 7, 2023, at 11:59 p.m. eastern time. Applications not validated by Grants.gov, or submitted after this deadline, are ineligible for consideration.

Eligible nonprofit applicants include qualifying labor unions, community-based, faith-based, grassroots organizations, and employer associations that are not an agency of a state or local government. Public/state-controlled institutions of higher education are eligible to apply in accordance with OMB 2 CFR 200 and DOL exceptions in 2 CFR 2900. Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations that are not an agency of a state or local government are eligible to apply in accordance with Executive Order 13175.

Ineligible applicants are individuals, for profit organizations, 501(c)(4) nonprofit organizations, federal, state, and local agencies, and FY 2022 Susan Harwood grantees with more than a 90-day time extension to their grant.

Information and forms needed to apply for this funding opportunity announcement are published on the Grants.gov website. Prior to applying, the applicant’s registration must be accurate, up-to-date, and active with Grants.gov and the System for Award Management (SAM). To maintain an active registration in the SAM database, an applicant must review and update their information every 12 months. Inaccurate or expired information may result in rejection of the grant application.

If an applicant is using Grants.gov for the first time, it is strongly recommended that the organization complete the steps to “Register as an Organization” with Grants.gov at www.grants.gov/web/grants/applicants/organization-registration.html as soon as possible. It can take up to five weeks to complete the registration process.

It is free to register with SAM at www.sam.gov, but the process may take several weeks to complete. To avoid delays that could result in the rejection of the application, the applicant must factor these processes into their plans for submitting their application. It is strongly recommended that applicants/organizations register with SAM themselves, and not rely on third parties to engage in SAM registration on their behalf. Third parties may misrepresent (intentionally or unintentionally) that they have obtained a SAM registration for the organization when they have not in fact done so. In cases where an applicant does not obtain and maintain an active bona-fide SAM registration, a grant application will be denied even if the applicant relied in good faith on a third party’s representation that an active bona-fide SAM registration was obtained. Additional information about these requirements is in Appendix D.

For a plain-language video guide on how to get registered with SAM and Grants.gov, available in both English and Spanish, please view the resources found on dol.gov/grants.

II. PROGRAM OVERVIEW AND FUNDING OPPORTUNITY DESCRIPTION

The Susan Harwood Training Grant Program funds eligible nonprofit organizations to develop and deliver training on the recognition, abatement, and prevention of occupational safety and health hazards in workplaces. When developing training, consider these four program emphasis areas:

• training disadvantaged, underserved, low-income, or other hard-to-reach, at-risk workers and employers;

• training that focuses on identifying and preventing occupational safety and health hazards in high-hazard industries;

• training on new OSHA standards; and

• training on workplace hazards identified in the DOL Strategic Plan, OSHA special emphasis program, or other OSHA priorities (www.osha.gov).

Applicants must include an overview of OSHA Whistleblower Protection Programs (www.whistleblowers.gov) regarding employee rights and employer responsibilities in each training session. The overview will help workers better understand their labor and workplace rights as they pertain to occupational safety and health, the relevant programs, and benefits entitled to workers. Applicants who demonstrate high-level commitment to worker safety standards in their organization and have no history of major OSHA or Whistleblower violations will receive an additional bonus point during the application review. For the purposes of this FOA, a history of major OSHA violations means high-gravity serious or willful, or repeat violations within the past five years. Grantees may also consider providing workers with information on workers’ rights available on worker.gov, such as by distributing the Department’s KnowYourRights.pdf (worker.gov) resources http://www.grants.gov/web/grants/applicants/organization-registration.html https://www.sam.gov/ https://www.dol.gov/grants#apply http://www.osha.gov/ file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/For%20Concurrence/SH%20FY22%20Draft%20FOAs/www.whistleblowers.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.worker.gov%2Fwp-content%2Fuploads%2F2022%2F10%2FKnowYourRights.pdf&data=05%7C01%7CSwainSmith.Katherine%40dol.gov%7C64d7fe89271d48e328cb08db3cedf09e%7C75a6305472044e0c9126adab971d4aca%7C0%7C0%7C638170764856873125%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=5wdcoiYrOB%2BzZuYC6%2BslUsNeaIDvxJrjBq4DY8Y%2BbIE%3D&reserved=0

In accordance with Executive Order 14091, OSHA is committed to ensuring Diversity, Equity, Inclusion, and Accessibility (DEIA) is a focus of the Susan Harwood Training Grant Program.

DEIA represents consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment, such as Black, Latino, and Indigenous and Native American persons, Asian Americans and Pacific Islanders and other persons of color; members of religious minorities;

lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons; persons with disabilities;

persons who live in rural areas; justice-involved individuals, and persons otherwise adversely affected by persistent poverty or inequality.

To ensure every grant advances equity, applicants who demonstrate their commitment to DEIA in their organizational description and can demonstrate the extent they have instituted DEIA principles within their organization, outreach, and training will be considered for funding.

III. AWARD INFORMATION

OSHA may award a grant with or without negotiations with the applicant. Funding for the Susan Harwood Training Grant Program is subject to the availability of federal funding and appropriations. OSHA may require new awardees to make minor changes to their application to align with FOA requirements and applicable regulations as a condition of award.

A. AWARD CATEGORY

Grants awarded under this FOA deliver Targeted Topic training on one OSHA-specified occupational safety and health topic and must reach disadvantaged, underserved, low-income, or other hard-to-reach, at-risk workers and employers. Proposals may include acquiring training materials, revising existing Susan Harwood training materials, or developing new training materials to be used in the instructor-led training.

B. PERFORMANCE PERIOD

Grant awards are for a 12-month performance period beginning no later than September 30, 2023, and ending on September 30, 2024.

C. FUNDING

There is $12,787,000 available for new FY 2023 Susan Harwood Training grants. This includes not more than $6,500,000 for Capacity Building Developmental grants with the remaining funding for Targeted Topic grants and Training and Educational Materials Development grants. Targeted Topic Training applicants may request federal funding up to $160,000. Applicants may commit non-federal resources, but it is not a grant requirement.

D. 2023 TARGETED TRAINING TOPICS

OSHA selected the following training topics for FY 2023. Training must address federal

OSHA requirements for the recognition, abatement, and prevention of occupational safety and health hazards on the topic selected. Applicants must propose to develop and/or conduct training on one of the targeted topics listed below. The training must address issues that impact the training audiences’ workplace safety and health.

Additionally, training should consider the language, cultural, disability, and gender differences of the training audience. Selecting more than one topic will make the application non-compliant and ineligible for consideration.

1. Agricultural safety and health – training addresses hazards and preventive measures for farm and dairy workers, such as lockout/tagout, struck-by/caught between, falls, grain handling, grain bin entry, entrapment, combustible dust, and fires (may not include rescue).

2. Chemical hazards/hazard communication – training addresses the identification of hazards, chemical exposure prevention, labeling, Safety Data Sheets, or other related topic.

3. Confined space – training addresses confined space entry and hazards in construction, maritime, or general industry.

4. Domestic Worker Hazards – training addresses workplace hazards encountered by workers performing domestic services, such as house cleaning, child-care, and elder-care in private residences.

5. Electrical Hazards – training addresses workplace electrical hazards and controls in construction, general industry, or maritime industry.

6. Ergonomics – training addresses ergonomic hazard recognition, prevention, and control in the proposed industry.

7. Excavation/trenching – training addresses proper excavation and trenching procedures including prevention of cave-in, collapse, entrapment, and related hazards.

8. Falls prevention/protection, includes falls from ladders and scaffolds – training addresses preventing falls from heights occurring in construction, maritime, or general industry.

9. Fire safety – training addresses fire hazards in the workplace, means of egress and preparation for a fire emergency.

10. Healthcare – training addresses exposure to workers who provide health services to individuals and may include safe patient handling, workplace violence, exposure to chemicals, gases, infectious diseases, bloodborne pathogens, and the proper use of personal protective equipment.

11. Infectious disease pandemic preparedness – training addresses worker and employer preparedness activities to recognize, plan, prevent, and control transmission of infectious agents in the workplace, and additional protection measures needed to protect workers if illnesses reach epidemic and pandemic levels. Infectious agents include viruses, bacteria, fungi, and parasites.

12. Landscaping/tree care hazards – training addresses topics such as falls from trees, aerial lifts, and ladders, struck-by buckets, electrocution, chipper safety, chainsaw safety, rollover protection, or traffic safety.

13. Lockout/tagout – training addresses procedures to protect workers from unexpected energizing or startup of machinery and equipment, including release of hazardous energy during servicing and maintenance.

14. Machine guarding/amputation prevention – training addresses the operation of stationary equipment, press brakes, saws, shears, slicer, etc., guarding points of operations, and related hazards.

15. Noise/hearing conservation – training addresses the identification, control, and protection for workers exposed to hazardous noise in construction, maritime, or general industry.

16. Oil and gas production – training addresses hazards related to hydraulic fracturing, confined space, falls, explosions, fires, struck-by/caught-in/caught-between, and other hazardous exposures.

17. Personal protective equipment (PPE) – training addresses the identification of hazards requiring PPE including the selection and proper use of PPE to protect workers from exposure and injury in the workplace.

18. Residential construction hazards – training addresses general safety and health hazards such as falls, electrical, hand/power tools, struck-by/caught-in/caught-between, drywall dust/respiratory protection, PPE, hazard communication, and ladders, or scaffolds.

19. Resilience worker safety/disaster response, cleanup, restoration, and rebuilding – training addresses the recognition, prevention, and control of the hazards workers face during disaster response, cleanup, restoration, and rebuilding efforts.

20. Restaurant worker hazards – training addresses the identification, prevention, and control of workplace hazards in the restaurant industry.

21. Roadway construction and work zones – training addresses hazards associated with roadway construction such as struck-by vehicles and equipment, slips and falls, overexertion, exposure to harmful substances, and exposure to electrical conductors.

22. Safety and health management systems – training addresses the effective implementation and utilization of a safety and health management program as described in OSHA’s Recommended Practices for Safety and Health Programs (OSHA #3885 and OSHA #3886) and related systems to recognize, prevent, and control hazards which can cause serious injury, illness, and death within the proposed industry. Training can include issues that impact worker safety such as language, cultural, disability, and gender considerations and issues that distract or impair workers’ focus and awareness of workplace hazards (such as fatigue, shiftwork, and legal or illegal substance use).

23. Temperature extremes – training addresses subjects related to hazards and controls to workers exposure to extreme heat or cold in the construction, general, and maritime industries.

24. Warehousing – training addresses the operation of powered industrial trucks/forklifts; chemical hazards/hazard communication; safe material and package handling; electrical safety; means of egress; lockout/tagout; slips, trips, and falls;

floor guards; wall openings and holes; prevention of musculoskeletal disorders (MSD); respiratory protection; electrical safety; and worker fatigue/shiftwork.

25. Welding, cutting, and brazing health hazards – training addresses health hazards associated with welding, cutting, and brazing in the construction, maritime, and general industries. This includes hazards related to fumes, gases, and radiation.

26. Worker fatigue – training addresses workplace hazards regarding extended work periods, irregular shifts, and other factors that contribute to worker fatigue.

27. Workplace Mental Health and Suicide Prevention – training addresses the recognition, avoidance, and prevention of mental health stressors and conditions in the workplace, including those which can lead to suicide. Medical treatment and administration of drug overdose neutralizing agents are beyond the scope of this topic.

28. Workplace violence – training addresses subjects related to the hazards, prevention, and controls involving acts and threats of physical violence, harassment, intimidation, or other threatening disruptive behavior in the workplace.

E. ELIGIBLE TRAINEES

OSHA covers most private sector employers and workers. Under this grant program, grantees may train only eligible workers and employers covered under the OSH Act of 1970, SEC. 4, codified at 29 U.S.C. 653 (Appendix B). This includes domestic workers employed by an employer to perform domestic services and their employers. See Section D.4 (2023 Targeted Training Topics), above, and 29 CFR 1975.6, for more information about eligibility. Additionally, temporarily unemployed workers who are planning to https://www.osha.gov/sites/default/files/publications/OSHA3885.pdf https://www.osha.gov/sites/default/files/publications/8524_OSHA_Construction_Guidelines_R4.pdf reenter the workforce into a position covered by the OSH Act within the next three months may be considered eligible workers.

Grant funds may not be used to train the applicant’s staff or employees, or train workers to qualify for employment. Grantees may conduct tier-1 train-the-trainer training for their employees but grant funds may not be used to pay these employees to attend the training or for them to conduct tier-2 training.

Grant funds may not be used to train OSHA or OSHA State Plan/Consultation employees, or other federal, state, or local government employees who do not have occupational safety and health duties within their agency. For information about OSHA-approved State Plan occupational safety and health programs, go to www.osha.gov/stateplans/.

F. TARGETED TRAINING AUDIENCES

Training and training materials must be in a language the participants can understand, and must serve employers and workers. Applicants providing non-English training must list the languages and estimate the percentage of trainees who would be trained in each language. Training planned for private sector workers and employers in any of the OSHA-approved State Plan states may include a reference to the state OSHA requirements, however, final training materials provided to OSHA may reference only federal OSHA regulations. The focus of this program is to target workers and employers who are impacted by one or more of the following:

• working in high-hazard industries;

• working in industries with high fatality rates;

• working in small businesses (employing fewer than 250 employees); or

• working with limited access to occupational safety and health training, e.g., opportunity youth and young workers (ages 16-24), temporary, minority, low literacy, limited-English speaking, disadvantaged, underserved, low-income, or other hard-to-reach, at-risk workers;

• workers in geographic locations with limited accessibility to safety training providers.

IV. GRANT APPLICATION AND SUBMISSION

This announcement includes instructions for developing and organizing the application package.

Application submission information and standard forms are on the Grants.gov website. If an organization submits more than one application for this funding opportunity, OSHA will review the last application accepted by Grants.gov.

A. ELIGIBLE APPLICANTS

Eligible applicants are limited to nonprofit organizations. Individuals, 501(c)(4) nonprofit organizations, and Susan Harwood grantees with more than a 90-day time https://www.osha.gov/stateplans/ extension to their FY 2022 grant are not eligible for a FY 2023 award. Eligible nonprofit applicants include qualifying labor unions, community-based, faith-based, grassroots organizations, employer associations, Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations that are not an agency of a state or local government, and public/state-controlled institutions of higher education.

All organizations listed in an application as a partner, or as a part of a consortium, must be an eligible nonprofit organization as defined by this FOA, and must adhere to program requirements. An organization cannot be a grantee and a partner/subcontractor for another grantee during the same grant year. Grant duties may not be sub-awarded or passed through to other organizations or contractors. If contracting services, provide a description of the duties of each contractor and justify why the contractor is necessary and how the contractor will support grant goals. These contracts may require a full and open competition to meet the requirements of the award and 2 CFR 200.

The applicant is the lead partner and must perform most or all of the program activities.

The authorized representative will be the primary contact for OSHA communications regarding the grant and must be identified in the application and must hold a position within the organization with the authority to enter into a grant agreement. The financial certifying official also must be identified in the application and employed by the applicant organization.

Ineligible applicants are individuals, federal, state, and local agencies, and FY 2022 Susan Harwood grantees with more than a 90-day time extension to their grant.

Additionally, 501(c)(4) nonprofit organizations that engage in lobbying activities are not eligible to receive federal funds that constitute an award, grant, or loan.

B. APPLICATION SUBMISSION

Prepare your grant application package using the checklist in Appendix C. After reviewing the Grants.gov application submission and receipt procedures in Appendix D, submit your application at www.grants.gov prior to this announcement’s closing date and time. Refer to Appendix E for important information about application viability.

For Grants.gov questions, use the online answers section at Grants.gov Support (www.grants.gov/web/grants/support.html), or contact Grants.gov Applicant Support by emailing Support@grants.gov, or calling 1-800-518-4726. Grants.gov support is available 24 hours a day, 7 days a week except federal holidays.

If applying online poses a hardship, applicants must contact the OSHA Office of Training and Education (OTE) office at least three weeks prior to the application closing date. An OSHA representative will advise the applicant on how to apply online prior to the closing date. Send an email to HarwoodGrants@dol.gov, or call the Susan Harwood Grants Coordinator at 847-725-7805, weekdays between 8:00 a.m. and 4:30 p.m. eastern time excluding federal holidays.

http://www.grants.gov/ http://www.grants.gov/web/grants/support.html mailto:Support@grants.gov

C. REQUIRED APPLICATION CONTENT

OSHA will review complete applications only. Use the checklist in Appendix C to ensure you submit all the required documents listed below.

1. SF-424 APPLICATION FOR FEDERAL ASSISTANCE

• Funds requested must be rounded to the nearest dollar.

• The amount entered on the SF-424, box 18a, is the official federal funding request.

• The applicant information and funding request must be consistent on all documents.

• The authorized representative’s electronic signature on the SF-424, block 21, constitutes a binding offer by the applicant.

• The authorized representative listed on the SF-424 must be the same authorized representative listed on the application summary document.

2. SF-424A BUDGET INFORMATION – NON-CONSTRUCTION PROGRAMS

• The projected budget must cover the 12-month performance period.

• The projected budget must be allocated by cost categories on the SF-424A and the detailed budget support documentation.

• The projected program and administrative costs must be shown in separate columns (defined in Appendix F).

• Costs must be rounded to the nearest dollar.

• Budget information provided on the SF-424A must match the information provided by the applicant on the detailed budget support and budget narrative documents. Examples of the SF-424A and the detailed budget support documents are in Appendix G.

3. SF-424B ASSURANCES – NON-CONSTRUCTION PROGRAMS

The authorized representative’s electronic signature certifies the applicant’s agreement to comply with federal laws, executive orders, regulations, policies, grant requirements, certifications, and assurances governing this program.

4. PROJECT/PERFORMANCE SITE LOCATION(S)

The completed form identifies the sites and locations where grant activities will take place.

5. GRANTS.GOV CERTIFICATION REGARDING LOBBYING FORM

The authorized representative’s electronic signature certifies the applicant agrees to comply with lobbying restrictions. If item 2 is applicable, complete the SF-LLL, Disclosure of Lobbying Activities form.

6. SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES (IF APPLICABLE)

Complete only if the organization makes payments to lobbying entities with the intent to influence an officer, employee, or member of any federal agency or Congress in connection with a covered federal action.

Refer to Appendix H for approved formatting for the following documents:

7. APPLICATION SUMMARY (NOT TO EXCEED 2 PAGES)

Use the example in Appendix I to provide basic information about the application.

8. PROGRAM ABSTRACT (NOT TO EXCEED ½ PAGE)

Follow the guidance in Appendix J and briefly describe the proposed training plan and expected outcome.

9. TECHNICAL PROPOSAL (NOT TO EXCEED 20 DOUBLE-SPACED PAGES – APPENDIX H)

Describe the applicant’s business, training experience, interaction with the target audience, successes in completing program obligations, staff’s occupational safety and health knowledge and experience, and planned activities for accomplishing project training goals. Use the following outline for the proposal.

a. PROPOSAL IDENTIFICATION

• Applicant/organization name

• Grant category (Targeted Topic Training)

• Training topic

• Training language(s)

• Audience

b. PROPOSAL NARRATIVE

1) ORGANIZATION AND PARTNERS BACKGROUND

Focusing on your organization, provide an overview of the organization, its purpose, function, usual business activities, and the past five years of experience with governmental (federal, state, or local) grant programs. Discuss the organization’s commitment to workers safety within the organization. Discuss the organization’s experience with occupational safety and health, conducting training and interacting with adults including how the organization reaches a diverse audience and promotes equity and inclusion within its organization and trainings Provide a list of organizational activities that are specific to the selected training topic. Organizational experience includes recruitment, training, and other services related to the selected training topic. If an organization has experience conducting the proposed type of training, attach a list of the training conducted over the past five years. Describe the training conducted and include the program titles, type(s) of training materials developed, numbers of workers and/or employers trained, the training contact hours, and whether the training was part of a previous Harwood grant. Describe the organization’s experience in conducting and using level 1 training session reaction evaluations and level 2 trainee learning assessments.

2) STAFF EXPERIENCE

The applicant must use knowledgeable staff to support this grant program. Focus on your staff’s experience with occupational safety and health and in conducting training. Describe key personnel and professional staff who will be working on project activities. Describe their experience in conducting training and/or developing training materials for adult learners, occupational safety and health qualifications, experience with the targeted audience, and other experience relevant to the work activities proposed in the application. Organizations with staff-members from the communities they are training, or with other relevant lived-experience, are seen favorably. Include the following attachments:

• Organizational chart (may be an attachment) o Identify the staff working on the grant by name and position

• Resumes, short 2-page curricula vitae (CVs), and position description/minimum hiring qualifications (highlight training and occupational safety and health knowledge/experience) o Show occupational safety and health knowledge and experience.

Key personnel (authorized representative, project director, and others who spend more than 50% of their time working on grant activities) Professional staff (material developers, trainers, etc.)

3) PROBLEM, PURPOSE, AND FUNDING NEEDS STATEMENT

Provide a clear and concise statement describing the goals for the project, issues addressed by the training, and organizational need for federal assistance. The statement may address unmet training needs of an identified target population and issues encountered by the targeted audience in obtaining occupational safety and health training.

4) WORK PLAN PROPOSAL

The work plan allows the applicant to detail the grant activities required to complete the project requirements and goals during the 12-month performance period. The proposal is comprised of two components, a work plan activity matrix table that identifies the activities by quarter, and a descriptive narrative about the planned activities. The work plan must address the following:

• Anticipated benefits of training workers and employers on workplace safety and health;

• Identify training materials and whether they are new or revised;

• Identify the targeted audience, including disadvantaged/underserved workers and employers;

• Proposed training sessions and topic;

• Recruitment of trainees;

• Training location(s) (general);

• Languages for training sessions and materials;

• Instructor-led training delivery methods;

• Anticipated number of trainees and training contact hours per training; and

• Planned activities for conducting level 1 evaluations and level 2 trainee assessments.

The work plan must propose instructor-led training and be reasonable and achievable within the 12-month grant performance period. Grantees are accountable for completing the activities listed in the work plan and meeting the proposed quarterly training projections. The work plan goals are the basis for measuring actual quarterly performance reported to the Assistant Secretary of Labor. Grantees must be mindful of performance issues and consult with OSHA as early as possible.

A WORK PLAN ACTIVITY MATRIX TABLE divided by program quarter for the 12-month performance period must include the activities and tasks projected for each performance quarter. The project’s quarters are:

Quarter 1: September 30, 2023 – December 31, 2023 Quarter 2: January 1, 2024 – March 31, 2024 Quarter 3: April 1, 2024 – June 30, 2024 Quarter 4: July 1, 2024 – September 30, 2024

Develop the work plan activity matrix table to identify the expected results and who, what, when, where, or how the activity or task supports accomplishing the work plan goals. Include all required grant-related activities in your work plan.

These include attending OSHA-required meetings and monitoring visits, submitting grant-developed materials for OSHA review, submitting quarterly reports, projecting training sessions, projecting trainee numbers and training contact hours, and other grant related activities.

WORK PLAN DETAILED NARRATIVE describes the activities, tasks, and expected results of the project’s performance goals. Program requirements are:

5) TRAINING MATERIALS

This funding opportunity focuses on delivering instructor-led worker and employer training. Do not include hybrid or asynchronous training.

Applicants must identify the training materials they plan to use and explain how they will acquire the materials. Training materials include promotional flyers, advertisements, training objectives, presentation/training materials, instructor guides/presenter notes, videos, student manuals/handouts, student exercises, sign-in sheets, pre- and post-tests (or other methods for assessing changes in the student’s safety and health knowledge and skills), and evaluations for training material content, instructor, and training environment.

Applicants may acquire new materials, revise previously-approved Harwood materials, or develop new materials. Applicants should not propose developing training or educational materials that duplicate existing materials but may update previously-approved Harwood materials as needed. Grantees must adhere to all copyright laws and provide a written certification that materials are free from copyright infringements. Applicants developing new materials must explain why existing materials do not meet their needs.

Training materials must address the recognition, abatement, and prevention of occupational safety and health hazards by covering federal OSHA requirements, and address issues that impact the training audiences’ safety and health in the workplace; these include but are not limited to language, cultural, disability, and gender considerations. Training planned for workers and employers in any of the OSHA-approved State Plan states may include a reference to the state OSHA requirements. However, the final version of the training materials provided to OSHA must reference federal OSHA regulations only.

Training materials for each training session must include an overview of OSHA Whistleblower Protection Programs (www.whistleblowers.gov/) regarding employee rights and employer responsibilities. The overview will help workers better understand their labor and workplace rights as they pertain to occupational safety and health, the relevant programs, and benefits entitled to workers.

APPLICANTS ACQUIRING TRAINING AND EDUCATIONAL MATERIALS from an outside source must provide a list of the acquired training materials. These materials must follow the commonly accepted Instructional Systems Design.

Grantees must adhere to all copyright laws and provide a written certification that materials are free from copyright infringements. Acquired materials may be subject to OSHA review and approval.

APPLICANTS REVISING PREVIOUSLY-APPROVED HARWOOD TRAINING

EDUCATIONAL MATERIALS must provide information on how they acquired the materials. List the title of the materials, original grant number, and proposed revisions. OSHA must review and approve all material revisions.

OSHA may review and approve only the highlighted revisions to the previously-approved grant materials, or OSHA may request to review the http://www.whistleblowers.gov/ entire revised document. This requirement applies to training materials downloaded from the Susan Harwood Grant Products website or acquired directly from a previous Susan Harwood grantee.

OSHA posts grant-developed/revised training materials on the OSHA public website located at www.osha.gov/harwoodgrants/grantmaterials/bytopic/.

These materials cover various topics in multiple languages. Training materials revised under this grant will increase this valuable resource.

APPLICANTS DEVELOPING NEW TRAINING AND EDUCATIONAL MATERIALS

must submit classroom quality products for OSHA approval prior to using the materials to conduct training. Applicants must follow the Instructional Systems Design (ISD) that focuses on quality measures for educational and training products. The five major ISD phases are analysis, design, development, implementation, and evaluation (ADDIE Model). Go to www.psu.pb.unizin.org/idhandbook/chapter/addie/ for more information.

The proposal must provide a well-developed concept about the training and educational materials they propose to develop. Describe how materials will be developed and/or translated into a non-English language, if applicable, and include an estimated timeline for developing, evaluating, validating, and producing the materials. Explain how the proposed training and educational materials will fill an unmet training and/or training materials need and describe how the materials will be applicable for other organizations and trainers.

Grantees are encouraged to review the guidance document “Best Practices for the Development, Delivery, and Evaluation of Harwood Training Grants” at www.osha.gov/harwoodgrants/best-practices. An updated publication, “Resource for Development and Delivery of Training to Workers,” is available at www.osha.gov/Publications/osha3824.pdf. These resources address needs assessments, proven adult learning techniques, effective models for worker training, and training evaluation documentation.

ACKNOWLEDGMENT OF DOL FUNDING is required on all materials developed or revised under the grant. This includes promotional/program flyers, advertisements, training presentations, videos, handouts, student and trainer manuals, evaluations, testing instruments, and student sign-in sheets developed using grant funds. All material developed shall contain the following disclaimer:

This material was produced under grant number SH-____-SH_ from the Occupational Safety and Health Administration, U.S. Department of Labor.

It does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.

https://www.osha.gov/harwoodgrants/grantmaterials/bytopic/ https://psu.pb.unizin.org/idhandbook/chapter/addie/ https://www.osha.gov/harwoodgrants/best-practices http://www.osha.gov/Publications/osha3824.pdf

Applicants revising previously-approved Harwood training materials must retain the original grant number in the disclaimer and acknowledge their revisions to the materials by adding the following statement after the original disclaimer:

Revisions were made to this material under grant number SH-____-SH_ from the Occupational Safety and Health Administration, U.S. Department of Labor.

OSHA MUST APPROVE THE ENGLISH VERSION OF NEW AND REVISED GRANT

MATERIALS before the grantee may use the materials to conduct training or translate them into another language. Allow at least three weeks for OSHA to review materials for technical accuracy and suitability. If the grantee revises the materials after receiving OSHA approval, the grantee must submit the updated materials to OSHA for re-approval.

Applicants proposing to provide non-English training must list the other languages and estimate the percentage of trainees who would be trained in each language. Applicants will receive additional consideration when they identify conducting training in non-English language(s). Applicants must identify and describe how they will translate and conduct the training. OSHA reserves the right to review the translated materials prior to their use. OSHA may request the grantee to certify accuracy of the translation by identifying the translator and providing the translator’s qualifications. Organizations proposing to develop Spanish-language training materials must use appropriate terminology from the OSHA dictionaries located at www.osha.gov/complianceassistance/spanish-dictionaries.

OSHA’S INTERNET POSTING REQUIREMENTS APPLY TO NEW AND REVISED

MATERIALS developed with grant funds. Grantees must provide two (2) electronic copies of the final training materials to OSHA no later than the last day of the grant performance period, September 30, 2024. Materials must be compliant with Section 508 of the Rehabilitation Act of 1973, as amended.

This Act requires electronic and information technology (EIT) documents to be accessible for people with disabilities. Section 508 guidance checklists are located at www.hhs.gov/web/section-508/accessibility-checklists/index.html.

6) TRAINING PLAN AND PROJECTIONS

A RECRUITMENT PLAN for reaching trainees from the target audience must be provided. Describe past successes in reaching the target audience as well as any plans to work with other organizations during the recruiting efforts.

THE TRAINING PROPOSAL must focus on the chosen occupational safety and health topic. Explain the teaching methods, training locations, geographical impact, and projected number of trainees and training contact hours by quarter. Describe the methodology used to develop the projections for total https://www.osha.gov/complianceassistance/spanish-dictionaries http://www.hhs.gov/web/section-508/accessibility-checklists/index.html number trained and total contact hours for each type of training (train-the-trainer, worker, or employer). Explain how you plan to involve workers during the training to create a participatory learning environment.

Grantees may not train an individual on a grant topic more than once during the grant period. Individuals trained at conferences, or as part of a needs assessment or pilot training are ineligible trainees and are not reportable as workers trained or as training contact hours.