2023-NationalSCADA-RFP-Final.pdf

Design of Strategy, GRC and Security

Frameworks and Digital Transformation of

SCADA for Water Sector in Jordan

Water Authority of Jordan

Ministry of Water & Irrigation

Amman – Jordan

Tender No. 22/2023

Version 1.0

Project Code: National-SCADA

RFP Number:

RFP Release Date:

Design of Strategy, GRC and Security Frameworks and Digital Transformation of SCADA for Water Sector in Jordan

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Table of Contents Definitions

Invitation to Bid Form

Schedule of Events

Section 1 - Instructions to Bidders (ITB)

1.1 Source of Funds

1.2 Corrupt and Fraudulent Practices

1.3 Eligible Bidder(s)

1.4 Eligible Materials, Equipment, and Services

1.5 BID INQUIRIES

1.5.1 General

1.5.2 Inquiries and Clarification of Bidding Documents, Pre-Bid Meeting

1.5.3 Amendment of Bidding Documents

1.6 PREPARATION OF BIDS

1.6.1 Cost of Bidding

1.6.2 Language of Bid

1.6.3 Documents Comprising the Bid

1.6.4 Bid Submission Forms - Letter of Technical Bid, Declaration of Undertaking, Attachments, Letter of Financial Proposal and Schedules

1.6.5 Alternative Bids

1.6.6 Documents Establishing the Eligibility of the Materials, Equipment, and Services

1.6.7 Documents Establishing the Eligibility and Qualifications of the Bidder

1.6.8 Technical Offer

1.6.9 Financial Proposal Prices and Discounts

1.6.10 Currencies of Bid and Payment

1.6.11 Period of Validity of Bids

1.6.12 Bid Security

1.6.13 Format and Signing of Bid

1.7 SUBMISSION AND OPENING OF BIDS

1.7.1 Sealing and Marking of Bids

1.7.2 Deadline for Submission of Bids

1.7.3 Late Submissions

1.7.4 Withdrawal, Substitution, and Modification of Bids

1.7.5 Bid Opening

1.8 EVALUATION OF TECHNICAL BIDS

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1.8.1 Determination of Responsiveness of Technical Bids

1.8.2 Evaluation of Technical Bids

1.8.3 Eligibility and Qualification of the Bidder

1.8.4 Clarification of Technical Bids

1.8.5 Invitation to 2nd Public Session for Opening of Financial Proposals

1.9 EVALUATION AND COMPARISON OF FINANCIAL PROPOSALS

1.9.1 Confidentiality

1.9.2 Clarification of Financial Proposals

1.9.3 Deviations, Reservations, and Omissions

1.9.4 Determination of Responsiveness

1.9.5 Non-material Non-conformities

1.9.6 Correction of Arithmetical Errors

1.9.7 Conversion to Single Currency

1.9.8 Margin of Preference

1.9.9 Evaluation of Financial Proposals

1.9.10 Comparison of Bids

1.9.11 Employer’s Right to Reject All Bids

1.10 AWARD OF CONTRACT

1.10.1 Award Criteria

1.10.2 Notification of Award

1.10.3 Signing of Contract

1.10.4 Performance Security

1.11 Rejection of Proposals

1.12 Proposal Obligations

1.13 Disposition of Proposals

1.14 Responsibilities

1.14.1 Eligible/winning bidder(s) Responsibilities

1.14.2 Subcontracting:

1.14.3 Novation

1.14.4 Responsibilities of WAJ

1.15 Contract Negotiations

1.16 Payment Terms

1.17 Prices, Taxes and Applicable Duties

1.18 Penalties

1.19 Governing Law

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1.20 Dispute Resolution

Section 2 - Proposal Evaluation Criteria

2.1 Allocation of Marks

2.2 Technical Proposal Evaluation Criteria

2.2.1 Eligibility and Qualification

2.2.2 Evaluation of Technical Proposals

2.2.3 Minimum Required Staff Qualifications

2.2.4 Similar References Minimum Requirements / Bidder Expertise

2.3 Financial Proposal Evaluation Criteria

2.4 Presentation Session Procedure:

2.5 Calculation of Proposal Total Score

Section 3 - Project Description, Requirements and Scope of Work

3.1 Project Description and Objectives

3.2 Project Stakeholders

3.3 Project Governance Structure

3.4 Project Location

3.5 Expected Project Duration:

3.6 Existing and in-use Technologies

3.7 Reference Frameworks and International Standards

3.8 Project Key Activities and Deliverables

3.8.1 Key Activities

3.8.2 Key Deliverables

3.9 Documents Review and Approval Cycle

3.10 Project Key Milestones

3.11 Project Required Events/Presentations/Logistics

3.12 Project Management Requirements

3.12.1 Inception Report

3.12.2 Periodic activity report

3.12.3 Quarterly progress report

3.12.4 Project Final report

Section 4 - Proposal Format

4.1 Technical Proposal Format

4.2 Financial Proposal Format

4.2.1 Introduction

4.2.2 Contents of the Price Proposal

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Section 5 - Compliance Tables

5.1 Project Management

5.2 Project Key Activities

5.3 Project Deliverables

5.4 Training Requirements (scope of Bidder)

Section 6 - Bid Forms and Checklists

6.1 Proposal Submission Checklist

6.1.1 Technical Proposal Submission Checklist

6.1.2 Financial Proposal Submission Checklist

6.1.3 Complete Proposal Submission Checklist

6.2 WAJ Bid Receiving and Opening Important Notes

6.3 Bidder’s Statement of Conformance

6.4 Bidder’s Information

6.5 List of Sub-bidders

6.6 Reference Projects

6.7 JV Roles and Responsibilities Form

6.8 Experts Similar References Form

6.9 Recourses CVs

6.10 Letter of Technical Bid

6.11 Declaration of Undertaking

6.12 Letter of Financial Proposal

6.13 FORM OF BID SECURITY

6.14 Performance Security Form

Non-Disclosure Agreement (NDA)

Contract Agreement

Appendix A – In-Use Technologies

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Definitions

Through this RFP, the terms shall hold respective meaning as defined in this RFP.

Term/Abbreviation Definition

AW Aqaba Water company

BC Business Continuity

BEC Bid Evaluation Committee

Bid, proposal, tender “Bid”, “tender” and “proposal” and their derivatives (“bidder/tenderer”, “bid/tendered/proposed”, “bidding/tendering”, “bidding document/request for proposal”, etc.) are synonymous.

BoQ Bill of Quantity

Consultant, Bidder Consultant, Bidder are synonyms

Day Day” means calendar day.

DR Disaster Recovery

FIDIC The International Federation of Consulting Engineers

GOJ Government of Joran

ICTU Information and Communication Technology Unit - MWI in writing The term “in writing” means communicated in written form and delivered against receipt

ITB Instructions to Bidders

JV Joint Venture

JVA Jordan Valley Authority

KPI Key Performance Indicator

KRI Key Risk Indicator

Miyahuna Jordan Water Company “Miyahuna”

MWI Ministry of Water and Irrigation – Jordan

NCC National Control Center at MWI

RFP Request for Proposal

SCADA Supervisory Control and Data Acquisition

USAID United States Agency for International Development

WAJ Water Authority of Jordan

Winning Bidder The winning Bidder is a bidder who/whose:

• Bid has been accepted and evaluated

• Bid was responsive and complete

• Technically qualified bidder

• Scored the highest total score (technical + financial)

• Received Award and Notice and Successfully sign the contract

YW Yarmouk Water company

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Introduction

MWI/WAJ has received a USAID fund to modernize and transform the SCADA systems and infrastructure components across Jordan. The fund is managed by a FARA agreement signed between

MWI/WAJ and USAID. The FARA holds multiple milestones mandating various objectives that must be achieved across a timeline of 4 years. MWI/WAJ believes that prior to starting any procurement of any solution component, a detailed assessment of SCADA infrastructure, existing software, policies, reporting, staff capabilities and other related elements shall be performed to create a unified SCADA enterprise architecture, recommend organizational structure, data governance framework and related items as outlined in the scope of work section.

The objective is to align all SCADA transformation efforts to international standards and create specific and detailed models for MWI/WAJ with a clear 5 year strategy.

Several documents and data are available through the existing SCADA strategy document which can be used as a starting point for the work detailed in this RFP.

By submitting their proposal, eligible bidder(s) shall agree to the terms and conditions of this RFP and shall not assume any exceptions or deviation unless MWI/WAJ issues an official addendum. It shall be considered that any failure to include the required response format or fully comply to the RFP terms and conditions shall provide sufficient ground for an immediate disqualification of the eligible bidder’s proposal, the adherence and full conformity to the terms and conditions of this RFP shall be binding and in effect.

Words importing the singular also include the plural and vice-versa where the context requires.

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Invitation to Bid Form

The Government of the Hashemite Kingdom of Jordan represented by Ministry of Water and

Irrigation/ Water Authority of Jordan supported by the United Stated Agency for International

Development (The Government of the Hashemite Kingdom of Jordan represented by Ministry of

Water and Irrigation/ Water Authority of Jordan supported by the United Stated Agency for

International Development (USAID) is releasing a tender for the “Design of Strategy, GRC and Security

Frameworks and Digital Transformation of SCADA for Water Sector in Jordan” in preparation for the implementation of the National SCADA Project.

The Water Authority of Jordan / WAJ (hereinafter called “The Employer”), invites sealed bids from eligible bidders for “Design of Strategy, GRC and Security Frameworks and Digital Transformation of

SCADA for Water Sector in Jordan” (hereinafter called "Project") and as detailed below:

This Bid is open to international, and local Jordanian Consulting, Engineering and/or specialized firms hereinafter called “The Consultant” or in association with specialized firm in design and SCADA

Engineering (in Joint Venture or Sub-consultants) as follows:

a. All firms shall fully comply to the bidder eligibility requirements listed in the RFP.

b. The local bidder must be classified as per GTD guidelines as Grade A- Water and wastewater

c. The nationality of the main bidder, joint venture, partners, suppliers, manufacturers, and\or sub-consultants shall comply with USAID geographical code #937 (The United States, the recipient country, and developing countries other than advanced developing countries, but excluding any countries that is prohibited source).

d. A complete set of bidding documents can be purchased by an authorized representative at the address shown below, starting from (15th Aug 2023) for the non-refundable fee of (300)

JDs per set. The method of payment will be (cash). The last day for purchasing the tender documents is (at 4:00 pm on 22nd Aug 2023).

Water Authority of Jordan (WAJ) Tenders and Procurement Department

34 King Hussein Street, Shemisani Amman – 11183, Jordan.

Tel: +962 6 568 3100

e. The Employer will organize a pre-bid meeting, at 10:00 a.m., on 31st Aug 2023, at WAJ offices.

f. Any questions related to the tender documents shall be sent to

Hussam_Alduwaik@mwi.gov.jov ia email or to the above-mentioned address no later than 5th

Sep 2023 Tenderers are obliged to follow up the issuance of any addenda to the tender documents or answers to inquiries issued by the Employer official e-mailed letter. Questions will be answered no later than 14th Sep 2023

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g. Deadline for submission of tenders will be (1st Oct 2023) at 12:00 P.m. by hand at the above-mentioned address. Technical proposals will be opened at 1:00 pm on (1st Oct 2023) in a public meeting.

h. The Employer will not be responsible for lost and/or undelivered documents sent by mail, Fax or similar means.

i. The Employer has the right to cancel the tendering process without bearing any financial or legal obligations.

j. The Employer reserves the right to accept or reject any offer, and to annul the tender and cancel the procurement process at any time, without thereby incurring any liability to Bidders.

k. All information provided/submitted by the tenderers shall be correct, accurate, and duly certified.

l. All bids shall be signed and stamped by an authorized representative of The Consultant.

m. All bids must be accompanied by a Bid Security in the amount of 25000 JOD .

Before a Contract will be awarded, compliance with all USAID requirements specified in the Contract

Documents will be subject to USAID review and approval.

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Schedule of Events

Schedule of events is based on Jordan local time zone (currently GMT+3)

Event Deadline

Party In Charge Date Time

1. Issue RFQ by WAJ 15th Aug 2023 10:00AM WAJ

2. Last Date to Purchase this RFP 22nd Aug 2023 4:00PM WAJ

3. Pre-Bid Meeting 31st Aug 2023 10:00am Bidder

4. Last date to submit Inquiries 5th Sep 2023 11:00AM WAJ

5. BEC send replies to inquiries 14th Sep 2023 4:00PM BEC

6. Submit Bid / Bid Opening 1st Oct 2023 12:00PM Bidder

7. Start the preliminary examination of bids and Technical Evaluation of proposals

3rd Oct 2023

9:00AM BEC

8. Bidders Presentations 11th Oct 2023

10:00AM-

5:00PM

BEC

9. Announce List of Technically Qualified Bidder – Initial Qualification

15th Oct 2023

12:00PM BEC

10. Discharge non-qualified Bidders and return financial offer

15th Oct 2023

3:00PM BEC

11. Call for presentation NA 1:00PM BEC

12. Review Technical Evaluation based on presentation and answers to questions

NA

9:00AM BEC

13. Short-list Technical Qualified Eligible Bidders 15th Oct 2023 3:00PM BEC

14. Open and Evaluate Financial Proposals 15th Oct 2023 3:00PM BEC

15. Final Offer Evaluation 22nd Oct 2023 3:00PM BEC

16. Contract and Financial Offer Negotiation 25th Oct 2023 11:00AM BEC

17. Send Notification of Award Letter 29th Oct 2023 3:00PM BEC

18. Submit Performance Security 5th Nov 2023 12:00PM Winning Bidder

19. Contract Signature 13th Nov 2023 2:00PM Winning Bidder

20. Discharge of Bidders Securities 15th Nov 2023 12:00PM WAJ

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All bidders shall clearly note that and upon the termination of event “Last date to submit inquiries” they can NOT make any requests for additional information, more inquiries, meetings…. etc.

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Section 1 - Instructions to Bidders (ITB)

This section provides the information necessary for bidders to prepare responsive bids in accordance with the requirements of the Employer. It also gives information on bid submission, opening, and evaluation, and on the award of Contract.

This Instruction to Bidders is prepared according to the Jordanian Procurement Law No. 8 for the year 2022 and instructions thereunder.

1.1 Source of Funds

1. The project will be funded by a grant from the USAID through FARA agreement between USAID and

WAJ

1.2 Corrupt and Fraudulent Practices

1. The Employer requires that bidders, suppliers, Bidders, sub-bidders, observe and maintain the highest standard of ethics during the procurement and execution of such contracts. The Employer will deal with any case where it was found that the Bidder has, directly or through an agent, engaged in corrupt, fraudulent, collusive or/and coercive practices in competing for the Contract in question, with all the legal means available according to the Jordanian laws and the Employer internal policies.

1.3 Eligible Bidder(s)

1. WAJ permits (firms, including JVs and their individual members) from eligible countries to offer consulting services. Furthermore, it is the Bidder’s responsibility to ensure that its Experts, joint venture members, Sub-bidders, agents (declared or not), service providers, suppliers and/or their employees meet the eligibility requirements and comply with USAID code 937.

2. A Bidder may be a private entity or any combination of such entities in the form of a joint venture (“JV”) or other association under an existing agreement or with the intent to enter into such an agreement supported by a Letter of Intent.

3. In the case of a Joint Venture:

a. unless otherwise specified in this RFP, all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. The Bidders shall indicate for the Joint Venture the participation (in percentage) of each Partner and of the Leader, and

b. the JV shall nominate a Representative who shall have the authority to conduct all business for and on behalf of any and all the partners of the JV during the bidding process and, in the event the JV is awarded the Contract, during contract execution.

c. The Maximum number of members in the JV shall be: three (3)

d. The JV shall present a short description of the role and resources of each member and include it in their proposal.

4. The Bidder shall not have a conflict of interest. Any Bidder found to have a conflict of interest shall be disqualified. A Bidder may be considered to have a conflict of interest for the purpose of this procurement process, if the Bidder:

a. Directly or indirectly controls, is controlled by or is under common control with another Bidder; or

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b. Receives or has received any direct or indirect subsidy from another Bidder; or

c. Has the same legal representative as another Bidder; or

d. Has a relationship with another Bidder, directly or through common third parties, that puts it in a position to influence the bid of another Bidder, or influence the decisions of the Employer regarding this bidding process; or

e. Participates in more than one bid in this bidding process, both as an individual firm and as a JV member. Participation by a Bidder in more than one Bid will result in the disqualification of all Bids in which such Bidder is involved. However, this does not limit the inclusion of the same sub consultant in more than one Bid; or

f. Any of its affiliates participated as a Bidder in the preparation of the design or technical specifications of the works that are the subject of the Bid; or

g. Any of its affiliates has been hired (or is proposed to be hired) by the Employer as

Engineer for the Contract implementation; or

h. Has a close business or family relationship with a professional staff of the Employer

(or of the project implementing agency, or of a recipient of a part of the funds) who:

(i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or

(ii) would be involved in the implementation or supervision of such contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Employer throughout the procurement process and execution of the contract.

5. A Bidder or any member in the JV shall not be under suspension from bidding by the

Employer as the result of the execution of a Bid Security.

6. The firm that is a Bidder (either individually or as a JV member) shall not participate as a

Bidder or as JV member in more than one Bid except for permitted alternative Bids. Such participation shall result in the disqualification of all Bids in which the firm is involved.

7. A Bidder shall provide such evidence of eligibility satisfactory to the Employer, as specified in 1.6.7 - Documents Establishing the Eligibility and Qualifications of the

Bidder1.6.7 and/or as the Employer shall reasonably request.

8. The Bidders are required to provide evidence they are duly eligible, qualified and experienced to perform the Contract requested by submitting the following:

a. For Local Jordanian Bidders

Bidders own an established business for at least three (3) years of which they have implemented similar projects and employs relevant qualified and certified staff.

In case the business is newly established, Bidders are required to provide details on current staff, business plan, Company financing model and any related information that will guarantee the business continuity and sustainability of the eligible solution provider’s company.

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In case established for 3 years or more, audited financial statements for the last three years are required to be submitted along with the technical qualification documents.

Provide Company registration certificate and related legal and government document that illustrate the Company legal form and situation.

Have proven and practical experience in similar projects as defined above.

Sign the attached NDA agreement by each member involved in the preparation of the solution design, quotation and any related document or process to this RFP

b. For International Bidders

The international Bidders shall have a local partner with qualified staff to provide the required services.

In case the international/regional office would bid for this RFP/Project an independent firm then the International/regional partner shall provide sufficient evidence on its business sustainability including but not limited to detailed customer list, company detailed financials, source of funding, business plan and any assurances of the eligible bidder capability and financial abilities to carry the project. All information shall be subject to audit by WAJ.

Must own an established business for at least 5 years during which they have implemented similar projects and technologies worldwide and regionally.

At least 3 successful and similar sizes and scope; preferably in water or wastewater utilities sector.

Provide a qualification certificate that illustrates the capability, certification and ability of the local partner to provide and successfully implement the required services.

Provide Company registration and legal certificates. International Bidders shall provide valid certificates as per item (a) above or equivalent as applicable and issued by the competent governmental authorities of the country in which the

Bidder has been legally established and a registration certificate.

Sign the attached NDA agreement by each member involved in the preparation of the solution design, quotation and any related document or process to this RFP.

Minimum of (2) completed contracts ( see above) of similar nature and expertise specified below, each of minimum value JOD 750,000 equivalent to the value of

1,000,000 USD calculated at the prevailing rate of contract signature time during the last 10 years prior the date of issuing this invitation; in the case of a contract completed by a consortium in which the Bidder participated as a member, the minimum value required to meet the criterion must have been carried out by the

Bidder, demonstrated by its share (%) in the consortium.

c. For Joint Ventures (JV) or Consortium

Partners in any alliance whether it is joint-venture, prime/sub relation, consortium, or any other form(s) of alliances, it is the responsibility of the alliance to provide all necessary documentation that:

o Illustrates the type of relation among the partner(s) or member(s) of the alliance

Business Confidential Page 15 of 113 o NDA is signed by all involved party each on an individual copy o All proposed staff that will or have been involved in the preparation, submission and later execution of the project shall sign the attached NDA o All presented papers need to be endorsed by a neutral legal entity and preferably endorsed by the relative government bodies in Jordan o A clear and specific description of every member role in the project, qualification documents preparation, project management, execution and any other element that related to the solution design, qualification documents or implementation of the project.

o Audited financial statements of the last three years. The average construction turnover for these five years shall be at least 1 million Jordanian dinars. In case of JV, all partners of the JV shall provide the financial situation separately; conditionally, the lead partner shall comply with this requirement.

9. Accepted “Similar Projects” shall be:

a. implemented for water, energy or gas utilities, and

b. completed within the last 5 years or in-hand projects, and

c. shall have similar scope and deliverable to the RFP requirements listed below:

i. Development of SCADA in a national or multi-utility context, and

ii. Development of Data Models and related policies, and

iii. Development of Data Governance Frameworks, and

iv. IT and ERP Assessment, and

v. Preparation of Digital Transformation Plan in a national or multi-utility context.

10. The Similar Projects implemented by subcontractors and/or nominated personnel are accepted as part of the Bidder experience. The BEC will consider the “Similar Projects” requirement met if the total experience of the JV members or the consortium members or the Bidder and his nominated sub-contractors present the experience cumulatively.

11. The nationality of the main Bidder, joint venture, partners, suppliers, manufacturer, and/or Sub-bidders shall be according to USAID geographical code #937 (The United

States, the recipient country, and developing countries other than advanced developing countries, but excluding any countries that is prohibited source).

1.4 Eligible Materials, Equipment, and Services

1. The materials, equipment and services to be supplied under the Contract may have their origin in any country subject to the restrictions specified in RFP, and all expenditures under the Contract will not contravene such restrictions. At the Employer’s request, Bidders may be required to provide evidence of the origin of materials, equipment, and services.

2. The materials, plant or equipment, other supplies, and services to be supplied under the

Contract, shall comply with the authorized USAID Principal Geographic Code for the procurement of goods and services, Code 937 (the United States, the recipient country, and developing countries other than advanced developing countries.

3. All supplied materials and equipment shall comply with USAID branding and marking guidelines.

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4. The transportation of any shipments by ocean or air and related delivery services are required to be transported by privately-owned United State vessel or air charter. Otherwise, prior approval is required in writing from USAID through WAJ.

5. Complying with Materials, Equipment and Services eligibility requirements is mandatory, failure to comply with such requirements shall result in immediate disqualification of the bidder’s proposal and later the contract if signed with the bidder. It is also important to comply with such requirements during project execution as and at any point in time, failure to fully comply with such requirements shall result in contract cancelling and the return of all payments made to winning bidder by the Employer.

1.5 BID INQUIRIES

1.5.1 General

1. Unless obtained directly from the Employer, the Employer is not responsible for the completeness of the Bidding Documents, responses to requests for clarification, minutes of the pre-Bid meeting (if any), or Addenda in accordance with “Amendment of Bidding

Documents” clause in this RFP. In case of any contradiction, documents obtained directly from the Employer shall prevail.

2. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Documents and to furnish with its Bid all information and documentation as is required by the Bidding Documents.

1.5.2 Inquiries and Clarification of Bidding Documents, Pre-Bid Meeting

1. A Bidder requiring any clarification of the Bidding Documents shall contact the Employer in writing at the Employer’s address specified in this clause or raise its enquiries during the pre-bid meeting if provided for in accordance with RFP instructions. All inquiries shall be emailed to:

Project Bid No.: 22/2023

Water Authority of Jordan – WAJ

Tendering Department

Eng. Hussam Aldwaik

E-Mail address: Hussam_Alduwaik@mwi.gov.jo

Email’s Subject Line: National SCADA – Inquiries

Fax: not applicable (only by e-mail)

2. All inquiries are to be submitted in writing and in English. No verbal queries shall be permitted.

3. During the procurement, including any period of evaluation, Bidders shall contact only

WAJ Procurement Department. Unauthorized contact with other parties whether an employee of MWI/WAJ/JVA/water utilities or other resources involved in the preparation, evaluation of the RFP shall result in immediate bidder disqualification.

4. Only written communications issued by WAJ are binding.

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5. The Employer will respond in writing to any request for clarification, provided that such request is received no later than the number of days as specified in the Schedule of

Events prior to the deadline for submission of Bids.

6. The Employer shall forward copies of its response to all Bidders who have acquired the

Bidding Documents in accordance with this RFP instructions, including a description of the inquiry but without identifying its source.

7. Should the Employer deem it necessary to amend the Bidding Documents as a result of a clarification, it shall do so following the procedure under 1.7.2 - Deadline for Submission of Bids and 1.5.3 - Amendment of Bidding Documents

8. The Bidder’s designated representative is invited to attend a pre-bid meeting, if provided for in the invitation to Bid. The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage.

9. The Bidder is requested, as far as possible, to submit any questions in writing, to reach the Employer not later than one week before the meeting.

10. Minutes of the pre-bid meeting, including the text of the questions raised, without identifying the source, and the responses given, together with any responses prepared after the meeting, will be transmitted promptly to all Bidders who have acquired the

Bidding Documents. Any modification to the Bidding Documents that may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an Official Addendum issued by WAJ and not through the minutes of the pre-bid meeting.

11. Unless otherwise specified in this RFP nonattendance at the pre-Bid meeting will not be a cause for disqualification of a Bidder and will not be taken into consideration during the review of its Bid.

1.5.3 Amendment of Bidding Documents

1. At any time prior to the deadline for submission of Bids, the Employer may amend the

Bidding Documents by issuing an Addendum. If the amendment is made after bid submission, the Employer may request the Bidder to modify its proposal and resubmit if needed.

2. Any Addendum issued shall be part of the Bidding Documents and shall be communicated in writing and/or email to all who have obtained the Bidding Documents from the Employer in accordance with 1.5.1 - General. The Employer shall also promptly publish the Addendum on the Employer’s web page in accordance with 1.5.2 -

Inquiries and Clarification of Bidding Documents, Pre-Bid Meeting

3. To give Bidders reasonable time in which to take an Addendum into account in preparing their Bids, the Employer may, at its discretion, extend the deadline for the submission of Bids in accordance with1.7.2 - Deadline for Submission of Bids

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1.6 PREPARATION OF BIDS

1.6.1 Cost of Bidding

1. The Bidder shall bear all costs associated with the preparation and submission of its

Bid, and the Employer shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

1.6.2 Language of Bid

1. The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Employer, shall be written in English language. All Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages in

English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.

1.6.3 Documents Comprising the Bid

1. The Bid shall comprise of Two sealed envelope marked as

a. Envelope No. 1 “Technical Proposal” One original + Three Copies + one soft copy, and

b. Envelope No.2 “Financial Proposal” One original + Three Copies + one soft copy,

2. Envelopes shall be marked, sealed and stamped. Marking shall be as follows

Water Authority of Jordan - WAJ

Shmeisani – Behind the Marriott Hotel

P.O. Box 5012

Amman 11181, Jordan

Design of Strategy, GRC and Security Frameworks and Digital Transformation of SCADA for Water Sector in Jordan

Envelope Title: e.g. Technical Proposal

Attn: Eng. Hussam Aldwaik

Email: Hussam_Alduwaik@mwi.gov.joTel: +962 6 5680100 / +962 6 5.683100

Fax: +962 6 5679143

Tender No.: 22/2023

Submission Date:

Bidder Name and Address

Business Confidential

ENVELOPE (1) – in addition to other requirements listed in this RFP, the Technical Bid shall comprise of the following:

i. Bid Security, in accordance with 1.6.12 - Bid Security enclosed in a separate envelope marked ‘Bid Security’ in the amount of 25,000.00 JOD

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ii. Bid Submission Form - Letter of Technical Bid, indicating the Bidder’s name, address, telephone, fax and email. If the Bidder is an association, the Letter of Technical Bid shall also describe the form of association and list the association members;

iii. Written confirmation authorizing the signatory of the Technical Bid and the Financial

Proposal to commit the Bidder and authorizing the representative of the Bidder, designated in accordance with 1.3 - Eligible Bidder(s) to submit the Technical Bid and

Financial Proposal on behalf of the Bidder. If the Bidder is a JV, the authorization shall be provided by the Lead Member nominated in the JV Agreement or in the Declarations of

Association, submitted in accordance with 1.3 - Eligible Bidder(s) If the representative of the Bidder is the owner, member or director of the Bidder or the Bidder’s Lead Member, if so nominated in accordance with 1.3 - Eligible Bidder(s), an authorization shall not be necessary;

iv. Documentary evidence in accordance with 1.3 - Eligible Bidder(s), established that the

Bidder is eligible to perform the Contract;

v. In case of a JV, the JV agreement or the letter of intent to form a JV signed by all intended members of the future JV, in accordance with1.6.3 - Documents Comprising the Bid;

vi. Documentary evidence established in accordance with 1.6.6 - Documents Establishing the Eligibility of the Materials, Equipment, and Services that the Materials, Equipment, and Services offered by the Bidder in its bid or in any alternative bid are eligible;

vii. Documentary evidence in accordance with 1.6.7 - Documents Establishing the Eligibility and Qualifications of the Bidder establishing the Bidder’s continued eligibility and qualifications to perform the contract if its Bid is accepted;

viii. Completed Bid forms in accordance with Section 6 - Bid Forms and Checklists,

1. Technical Offer in accordance with 8 - The Bidders are required to evidence they are duly eligible, qualified and experienced to perform the Contract requested by submitting the following, the criteria is a pass and fail. To qualify as eligible bidder, the bidder has to fully pass all the criterion, partial compliance will result in disqualification of the bidder and his proposal will be rejected immediately:

a. For Local Jordanian Bidders whether individual or member of consortium must have:

No Eligibility Criterion Reference to Evidence (Page No)

1. Registered Jordanian Consulting Firm and is not under any fraud or blacklist by the Government of Jordan.

2. Own an established business for at least three (3) years of which they have implemented similar projects and employs relevant qualified and certified

3. In case established for 3 years or more, audited financial statements for the last three years must be submitted

4. In case the business is newly established, Bidders are required to provide details on current staff, business plan, Company financing model and any related information that will guarantee the business continuity and sustainability of the eligible solution provider’s company.

5. Provide Company registration certificate and related legal and government document that illustrate the Company legal form and situation

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No Eligibility Criterion Reference to Evidence (Page No)

6. Sign the attached NDA agreement by each member involved in the preparation of the solution design, quotation and any related document or process to this RFP

7. All proposed staff that will or have been involved in the preparation, submission and later execution of the project shall sign the attached NDA

8. Provide a qualification certificate that illustrates the capability, certification and ability of the local partner to provide and successfully implement the required services.

9. A financial Solvency Letter signed and stamped by a well-known Jordanian bank with a ceiling of bank facilities of not less than 500,000 Jordanian dinars.

10. Must have proven similar experience in at least 2 projects. Similar Projects shall refer to completed or in-hand projects that has similar scope and deliverable to the RFP requirement including but not limited to:

a. SCADA Assessment, and

b. SCADA National Design and Architecture, and

c. SCADA Implementation (setup, installation and training)

d. Development of Data Governance Policies and Procedures, and

e. IT and/or ERP Assessment, and

f. Project have been implemented for Water, Energy or Gas utilities

11. Proposed Resources have been involved in the implementation of the reference similar projects listed in the bidder’s proposal

12. Fully Comply to USAID Code 937

b. For International Bidders whether individual or member of consortium must have:

Reference to Evidence (Page No)

1. Officially registered in its country of origin Firm and is not under any fraud or blacklist by the Government of Jordan.

2. Shall submit naturalized, audited financial statements for the last three years

3. Provide Company registration certificate and related legal and government document that illustrate the Company legal form and situation.

International Bidders shall provide valid certificates as per item (a) above or equivalent as applicable and issued by the competent governmental authorities of the country in which the Bidder has been legally established and a registration certificate. Such documents shall be government attested and certified.

4. Must have a local partner or subcontractor in accordance with the Jordanian Engineering Associate Law and WAJ Law.

5. Must own an established business for at least for 5 years during which they have implemented similar projects and technologies worldwide and regionally.

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Evidence (Page No)

6. Sign the attached NDA agreement by each member involved in the

7. All proposed staff that will or have been involved in the preparation,

8. Provide a qualification certificate that illustrates the capability,

9. A financial Solvency Letter signed and stamped by a well-known Jordanian bank with a ceiling of bank facilities of not less than 1,000,000 Jordanian Dinars.

10. Must have completed at least 3 successful and similar sizes and scope;

preferably in water or Wastewater utilities sector.

11. Similar Projects shall refer to completed or in-hand projects that has similar scope and deliverable to the RFP requirement including but not limited to:

a. SCADA Assessment, and

b. SCADA National Design and Architecture, and

c. SCADA Implementation (setup, installation and training)

d. Development of Data Models and related policies, and

e. Development of Data Governance Policies and Procedures, and

f. IT Assessment, and

g. ERP Assessment

h. Project have been implemented for Water, Energy or Gas utilities

12. • Minimum of (2) completed contracts ( see above) of similar nature and expertise specified below, each of minimum value JOD 750,000 equivalent to the value of 1,000,000 USD calculated at the prevailing rate of contract signature time during the last 10 years prior the date of issuing this invitation; in the case of a contract completed by a consortium in which the Bidder participated as a member, the minimum value required to meet the criterion must have been carried out by the Bidder, demonstrated by its share (%) in the consortium.

13. Proposed Resources have been involved in the implementation of the

14. 937

c. For Joint Ventures (JV) or Consortium

Reference to Evidence (Page No)

1. The nationality of the main Bidder, Joint venture, partners, suppliers, manufacturer, and\or Sub-bidders shall be according to USAID geographical code #937 (The United States, the recipient country, and developing countries other than advanced developing countries, but

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Evidence (Page No)

2. JV members shall fully comply to the bidder eligibility requirements listed in this RFP

3. JV members shall be eligible under their nationality eligibility criteria in this section.

4. unless otherwise specified in this RFP, all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. The Bidders shall indicate for the Joint Venture the participation (in percentage) of each Partner and of the Leader

5. the JV shall nominate a Representative who shall have the authority to conduct all business for and on behalf of any and all the partners of the JV during the bidding process and, in the event the JV is awarded the Contract, during contract execution.

6. The Maximum number of members in the JV shall be: three (3)

7. The JV shall present a short description of the role and resources of each member and include it in their proposal. A clear and specific description of every member role in the project, qualification documents preparation, project management, execution and any other element that related to the solution design, qualification documents or implementation of the project.

8. A Bidder or any member in the JV shall not be under suspension from bidding by the Employer as the result of the execution of a Bid Security.

9. All presented papers need to be endorsed by a neutral legal entity and preferably endorsed by the relative government bodies in Jordan

10. In case of JV, all partners of the JV shall provide the financial situation

2. To establish the Bidder’s eligibility and continue to meet the qualifications criteria used at the time of initial selection to perform the Contract in accordance with

Section III, Evaluation and Qualification Criteria, the Bidder shall provide the information requested in the corresponding information sheets included in Section

6 -Section 6 -Bid Forms and Checklists.

3. Any change in the legal structure, key experts, or formation of a Bidder after the bid submission or being qualified and eligible to bid (including, in the case of a JV, any change in the leader, structure or formation of any member thereto), during the tendering procedure or after awarding, shall be subject to the written approval of the Employer. Such approval shall be denied if (i) as a consequence of the change, the Bidder no longer substantially meets the qualification criteria; or (ii) in the opinion of the Employer, the change may result in a substantial reduction in competition; or (iii) a Bidder proposes to associate with a disqualified Bidder or in case of a disqualified joint venture, any of its members; or (iv) as a consequence of the change, the Bidder no longer continues to be on the list of Initially Selected

Bidders as a result of the Employer’s re-evaluation of the Application in accordance with criteria specified in the Initial Selection Documents.. Any such change should

Business Confidential Page 23 of 113 be submitted to the Employer no later than the date of submission of the bid as stated in the bid process timetable.

4. The Bidder shall be responsible for ensuring that any proposed Sub-bidder complies with the requirements of 1.31.3 -Eligible Bidder(s) and 1.41.4 -Eligible Materials, Equipment, and Services.

ix. Technical Offer

ix. ;

x. List of sub-bidders, in accordance with 8 - The Bidders are required to evidence they are duly eligible, qualified and experienced to perform the Contract requested by submitting the following, the criteria is a pass and fail. To qualify as eligible bidder, the bidder has to fully pass all the criterion, partial compliance will result in disqualification of the bidder and his proposal will be rejected immediately:

d. For Local Jordanian Bidders whether individual or member of consortium must have:

No Eligibility Criterion Reference to Evidence (Page No)

13. Registered Jordanian Consulting Firm and is not under any fraud or

14. Own an established business for at least three (3) years of which they have

15. In case established for 3 years or more, audited financial statements for

16. In case the business is newly established, Bidders are required to provide

17. Provide Company registration certificate and related legal and government

18. Sign the attached NDA agreement by each member involved in the

19. All proposed staff that will or have been involved in the preparation,

20. Provide a qualification certificate that illustrates the capability,

21. A financial Solvency Letter signed and stamped by a well-known Jordanian

22. Must have proven similar experience in at least 2 projects. Similar Projects deliverable to the RFP requirement including but not limited to:

g. SCADA Assessment, and

h. SCADA National Design and Architecture, and

i. SCADA Implementation (setup, installation and training)

j. Development of Data Governance Policies and Procedures, and

k. IT and/or ERP Assessment, and

l. Project have been implemented for Water, Energy or Gas utilities

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Evidence (Page No)

23. Proposed Resources have been involved in the implementation of the

24. Fully Comply to USAID Code 937

e. For International Bidders whether individual or member of consortium must have:

Reference to Evidence (Page No)

15. Officially registered in its country of origin Firm and is not under any fraud

16. Shall submit naturalized, audited financial statements for the last three

17. Provide Company registration certificate and related legal and government

International Bidders shall provide valid certificates as per item (a) above or equivalent as applicable and issued by the competent governmental authorities of the country in which the Bidder has been legally established and a registration certificate. Such documents shall be government attested and certified.

18. Must have a local partner or subcontractor in accordance with the

19. Must own an established business for at least for 5 years during which

20. Sign the attached NDA agreement by each member involved in the

21. All proposed staff that will or have been involved in the preparation,

22. Provide a qualification certificate that illustrates the capability,

23. A financial Solvency Letter signed and stamped by a well-known Jordanian

24. Must have completed at least 3 successful and similar sizes and scope;

25. Similar Projects shall refer to completed or in-hand projects that has limited to:

i. SCADA Assessment, and

j. SCADA National Design and Architecture, and

k. SCADA Implementation (setup, installation and training)

l. Development of Data Models and related policies, and

m. Development of Data Governance Policies and Procedures, and

n. IT Assessment, and

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Evidence (Page No)

o. ERP Assessment

p. Project have been implemented for Water, Energy or Gas utilities

26. • Minimum of (2) completed contracts ( see above) of similar nature and expertise specified below, each of minimum value JOD 750,000 equivalent to the value of 1,000,000 USD calculated at the prevailing rate of contract signature time during the last 10 years prior the date of issuing this invitation; in the case of a contract completed by a consortium in which the Bidder participated as a member, the minimum value required

27. Proposed Resources have been involved in the implementation of the

28. 937

f. For Joint Ventures (JV) or Consortium

Reference to Evidence (Page No)

11. The nationality of the main Bidder, Joint venture, partners, suppliers, manufacturer, and\or Sub-bidders shall be according to USAID geographical code #937 (The United States, the recipient country, and

12. JV members shall fully comply to the bidder eligibility requirements listed

13. JV members shall be eligible under their nationality eligibility criteria in

14. unless otherwise specified in this RFP, all partners shall be jointly and

15. the JV shall nominate a Representative who shall have the authority to

16. The Maximum number of members in the JV shall be: three (3)

17. The JV shall present a short description of the role and resources of each member and include it in their proposal. A clear and specific description of every member role in the project, qualification documents preparation,

18. A Bidder or any member in the JV shall not be under suspension from

19. All presented papers need to be endorsed by a neutral legal entity and

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Evidence (Page No)

20. In case of JV, all partners of the JV shall provide the financial situation

5. To establish the Bidder’s eligibility and continue to meet the qualifications criteria

Section III, Evaluation and Qualification Criteria, the Bidder shall provide the information requested in the corresponding information sheets included in Section

6 -Section 6 -Bid Forms and Checklists.

6. Any change in the legal structure, key experts, or formation of a Bidder after the bid submission or being qualified and eligible to bid (including, in the case of a JV, any change in the leader, structure or formation of any member thereto), during the tendering procedure or after awarding, shall be subject to the written approval of the Employer. Such approval shall be denied if (i) as a consequence of the change, the Bidder no longer substantially meets the qualification criteria; or (ii) in the opinion of the Employer, the change may result in a substantial reduction in competition; or (iii) a Bidder proposes to associate with a disqualified Bidder or in case of a disqualified joint venture, any of its members; or (iv) as a consequence of the change, the Bidder no longer continues to be on the list of Initially Selected

Bidders as a result of the Employer’s re-evaluation of the Application in accordance with criteria specified in the Initial Selection Documents.. Any such change should be submitted to the Employer no later than the date of submission of the bid as stated in the bid process timetable.

7. The Bidder shall be responsible for ensuring that any proposed Sub-bidder complies with the requirements of 1.31.3 -Eligible Bidder(s) and 1.41.4 -Eligible Materials, Equipment, and Services.

xi. Technical Offer

xi. ; and

xii.