2023 Draft SOW - NEB Seedling Shipment.pdf

SECTION B – CONTINUATION OF SF-1449

Schedule of Items/Price Schedule

Project Description: Seedling Shipments from Bessey Nursery, Halsey, Nebraska

ITEM DESCRIPTION QUANTITY UNIT

UNIT

PRICE TOTAL

0001 Seedling Shipment from Bessey Nursery 20,680 Miles $ $

TOTAL $

Offeror to complete: *Vendor shall be registered in www.sam.gov prior to submitting quote.

Vendor Name: ________________________________*Vendor UEI:_____________________

Contact Information (address, phone number, and email):

Description of Requirement

The purpose of this contract is to make deliveries of tree seedlings to various locations in Nebraska, Colorado, Wyoming, South Dakota, Kansas, Idaho or Arizona originating from the Bessey Nursery at 40637 River Loop, Halsey, Nebraska 69142. Awarded Vendor shall also be registered in the Invoice Processing Platform, www.ipp.gov to submit invoices at the end of each month’s services.

Location

POSSIBLE trips and destinations for 2023, all originating from the Bessey Nursery, Nebraska National Forest, Halsey, Nebraska.

Destination* Estimated Delivery

Dates** Estimated Mileage ***

Service Trailer deliver to Grand Island, NE and / or Kansas load

February 640 Miles

Ord and Chadron (NFS) Middle of March 600 Miles Pagosa Springs, Colorado (San Juan NF) 1 loads

March 1500 Miles

Fairplay, CO (PSICC NF) End of March 1000 Miles Chadron, NE (NNF&G) & Custer, SD (Black Hills NF)

First of April 690 Miles http://www.sam.gov/ http://www.ipp.gov/

Wahoo, York, Lincoln, Beatrice, Tecumseh, Davenport and Alma (All in Nebraska) ****

First or second week of April

650 Miles

Hartington, Norfolk, Butte (All in Nebraska)****

First, second or third week of April

800 Miles

Chamberlain, Tyndall, Martin (All in South Dakota)****

First, second or third week of April

1200 Miles

Saratoga, WY (Med Bow Routt NF) May 9th 900 Miles Cody, WY (Shoshone) May 16th 1200 Miles Sheridan, WY (Big Horn NF) 2 loads June 2000 Miles Dillon, CO (White River NF) 1 loads May and June 900 Miles Gunnison, CO (GMUG NF) Late May or June 1200 Miles Boise, ID or AZ. (R3 Seedlings) 1 loads July or August 2200 Miles South Fork, CO. Rio Grande July or August 1200 Miles R3 Seedlings September 1800 Miles Cody, WY (Shoshone) September 1200 Miles

TOTAL ESTIMATED MILES 20,680 miles

1. Destinations may change depending on the number of orders received before the first part of April.

2. Actual delivery date will be determined according to weather and planting conditions.

3. All mileage is estimated and may change as the destinations change.

4. The loads may change and involve more than one drop point.

Some loads may be combined, decreasing the total number of miles. Bidders should carefully review General and Technical specifications.

Government Furnished Property

The Government will furnish a forty eight (48) foot refrigerated trailer and will be responsible for the costs of emergency repairs. Forest Service crews will provide labor for loading and unloading the tree seedlings. Contractor will be responsible for returning the government furnished trailer to the Bessey Nursery, Halsey, NE after each delivery is made. Only Government furnished items will be authorized to be transported in the Government furnished refrigerated trailer.

Contractor Furnished

The Contractor will provide Liability Insurance to cover replacement cost of government refrigerated trailer and Tree Seedlings. Value of 48’ trailer is $45,000; and a full load of tree seedlings is $80,000. Contractor MUST show proof of insurance at time of award. Contractor furnishes all operating supplies, including fuel to pull 48’ refrigerated trailer.

TECHNICIAL SPECIFICATIONS

Delivery Time

All dates are approximate and will depend on the weather. The Contractor will be notified of the required delivery date at least four (4) days prior to that date. The Contractor will provide the Nursery Manager with an estimated time for arrival (ETA) at destination or destinations at this time. If while enroute the Contractor discovers that the ETA is going to vary more that one hour, he will notify a contact person at the destination. Destination addresses, contacts and telephone numbers will be provided to the Contractor by the Forest Service when the load of tree seedlings is picked up at Bessey Nursery.

All loading and unloading of tree seedlings shall be done during regular local working hours, unless otherwise mutually agreed upon in advance.

Payment for this contract will be determined by the “running miles”.

The refrigerated trailer is parked on the grounds at the nursery and will need to be moved from its storage location to the loading dock several times during the course of this contract. Depending on the work load of the nursery and other activities at the loading dock and packing shed, it may not always be possible to move the trailer on the scheduled departure day. The contractor will be given a five (5) day notice when the trailer needs to be moved.

Contractor will be required to travel on all types of roads to make the deliveries. However, travel will not be required during conditions that the driver considers unsafe for the operator or equipment.

Contractor will be responsible for counting all boxes hauled in each vehicle and for securing a receipt signature for the same number of boxes at the delivery sites. On loads that have more than one delivery site, the Contractor will be responsible for securing the load, to prevent shifting, between deliveries.

No tree seedlings will be loaded or unloaded without a Forest Service receiving officer present.

Mileage is to be recorded on receipt documents at each delivery site.

Refrigerated trailer temperature will be set at the Bessey Nursery by Forest Service personnel.

The Contractor will be responsible for the proper operation of the refer and maintaining the proper temperature within the trailer. Any malfunction of the refrigeration unit will be reported to the Nursery Manager immediately. The Contractor will be responsible for obtaining all necessary repairs as soon as possible. The Forest Service will be responsible for the cost of such emergency repairs.

The nursery will set the temperature of the refrigeratored trailer before it leaves the nursery.

The Contractor will be liable for the value of the tree seedlings if during transportation the seedlings become overheated 10 degrees above the preset temperature due to negligence in maintaining proper temperature or acquiring necessary repairs. Value of a full load of tree seedlings is approximately $80,000.

Inspection and Acceptance

The Contractor's deliveries will be inspected and accepted by the Government upon individual deliveries to the various site locations in accordance with the specifications.

MEASUREMENT AND PAYMENT

Payment will be made after receipt of a proper invoice from the Contractor at the contract price for running miles driven and goods accepted by the Government.

Government reserves the right to cancel all or part of the deliveries and pay for only the actual miles driven.