2023 ADA Golf Cart SWVCC .pdf

Rev3-04.03.23

QQ #58890

Reissue 2023 ADA Golf Cart

Southwest Virginia Community College

Small Business Set-Aside Award

Questions will be Received until: 2/15/2024 at 2:00 PM local time

Bids will be Received Until: 2/19/2024 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT

IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Lead Buyer Specialist, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

TABLE OF CONTENTS PAGE #

I. Purpose 2

II. Questions Regarding QQ 2

III. General Definitions 2

IV. Scope of Work 3

V. Specifications Requirements 4

VI. Method for Payment 4

Please refer to terms and conditions attached to this solicitation.

* This item should be completed and returned as part of the QQ submission package before services can proceed. A certificate of Insurance according to the requirement in this QQ must be submitted three (3) business days from date of closed bid or submitted bids will be deemed non-responsible.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2- 4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Quick Quote.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation.

DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to Furnish and Deliver, a 2023 Evolution™ Carrier 8 Plus ADA Golf Cart as requested, to Southwest Virginia Community College 724 Community College Road Cedar Bluff Virginia 24609

It is anticipated that deliveries and/or installation will be completed by 3/8/2024 no later than the end of business day.

II. QUESTIONS REGARDING QQ

Any questions regarding this quick quote shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu

III. GENERAL:

For the purpose of clarification, each firm receiving this Quick Quote is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor”. Virginia Community College Shared Services Center is referred to as “Department”, “VCCS or as “SSC”, and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Quick Quote states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

mailto:sjimenez@ssc.vccs.edu

IV. SCOPE OF WORK:

1. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site for each, lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

2. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturer supplied documents to allow the Commonwealth to determine equivalency.

3. Delivery Point: The address for each delivery location is Southwest Virginia Community College

724 Community College Rode Cedar Bluff Virginia 24609

4. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. The following may be provided by college:

Loading Dock The following may be needed to unload delivery: Forklift

5. Delivery/Set-Up Location:

Southwest Virginia Community College 724 Community College Rode Cedar Bluff Virginia 24609

6. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are (Monday through Friday between the hours of 8:00AM and 4:00PM), except on days designated as Federal or State holidays or mandated closing.

7. Delivery Notification: The Contractor shall coordinate actual delivery notification at least 1 Week prior to intended delivery. Contact information for each delivery location is listed above.

8. Delivery/Installation Need by Date: 3/8/2024

9. Warranty: Standard Manufacture Warranty

V. SPECIFICATION REQUIREMENTS:

Southwest Virginia Community College seeks a qualified firm to furnish and deliver a 2023 Evolution™ Carrier 8 Plus ADA Golf Cart see scope work below.

Quantity Description 1 2023 Evolution Carrier™ 8 Plus

• White Body

• 176” x55”x76”-Carrier Size

• 205 AH Lithium battery (with 5-year warranty)

• Wheelchair Accessible (ramp and wheelchair tie down)-

Retro fitted to be ADA compliant

• Luxury Seat

• Flip Rear Seat with Storage Bin & Grab Bar

• Long Top

• Windshield

• Seat Belts

• LED light kit

• Turn Signals and Horn

• Luxury Steering Wheel

• 9” Touchscreen with Backup Camera, Speedometer, Stereo

System, and Bluetooth Connection

• Battery Meter

• USB Ports

• Cup Holder215/35R14 Radial Tires on Aluminum Wheels

• Colored Decorative Wheel trim

• 25A Evolution on Board Charger

1 Warranty 1 Delivery

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work.

Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made to the vendor in accordance with the Commonwealth of Virginia Prompt Payment Act. Invoice(s) shall be emailed to invoice@ssc.vccs.edu or mailed to the address below, referencing any purchase order numbers that result from this solicitation.

Virginia Community College Shared Services Center Attn: Accounts Payable

147 Daleville Centre Drive Daleville, VA 24083

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