CITY OF GREEN BAY, WISCONSIN REQUEST FOR PROPOSAL #2023-59 GREEN BAY METRO TRANSIT

SURVEILLANCE CAMERA SOLUTION

Request for Quotation (RFP) Schedule of Events

CC: 680;655;726;840

Location: Green Bay Metro, 901 University Ave. Green Bay, WI 54302 Time: 9:00 AM CT. It is preferred for the Vendors to attend this site inspection, but accommodations may be considered if unable to attend this inspection. We will meet at the Vendor entrance on the Southeast corner of the facility. If you do not attend the site inspection you are not allowed to submit a proposal.

April 2, 2024, 2:00 PM CT - Sealed DUE DATE FOR RFP (by 2:00 PM CT) – Sealed - Opened in room 101. Only vendor names will be read at the opening.

committee.

City of Green Bay, Purchasing Department 100 N. Jefferson St., Room 101, Green Bay, WI 54301-5026 Envelopes shall be labeled: “SEALED PROPOSAL #2909.”

Although every effort will be made to follow this schedule, Metro Transit reserves the right to modify the dates as necessary and to accommodate special circumstances. All RFPs are due at the time specified.

INFORMATION AND INSTRUCTIONS

General Information The City of Green Bay (the City) is now accepting proposals for Green Bay Metro Transit for a Replacement/ Upgrade to the Surveillance Camera System. The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal(s) for this Project. Metro Transit reserves the right to award to the highest scoring proposer.

The City of Green Bay, as represented by its City Attorneys, intends to use the results of this process to award the Surveillance Camera and Access Control System Solution project.

Metro Transit and the City of Green Bay reserve the right to select, negotiate and subsequently award, the proposed material and or service which best meets our required needs, quality levels, and budget constraints. To learn more about the City of Green Bay, please visit our website at http://www.greenbaywi.gov/

Contact with the City of Green Bay This Request for Proposal (RFP) is issued by the City of Green Bay (City) Purchasing Division, which is the sole point of contact for the City during the selection process. During participation in this proposal, Vendors must arrange all contacts with the City through the individuals listed below. Contact with the City must be for the sole purpose of clarifying issues related directly to this proposal. Contacts not arranged through the individuals listed below are deemed to be unacceptable. Any contact or attempt to contact any other employee of the City regarding this RFP may result in the immediate disqualification of the Vendor. The person responsible for managing the procurement process is Thomas Walenski.

Schedule of Events Although every effort will be made to follow this schedule, Metro Transit reserves the right to modify the dates as necessary and to accommodate special circumstances. Proposals must be received in the above office by the specified time stated. Late submissions will be considered unresponsive and will not be evaluated. In the event Metro Transit finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing addenda to this RFP.

Definitions The following definitions are used throughout the Request for Proposal (RFP).

· City means City of Green Bay

· Proposer/Vendor means a firm submitting a proposal in response to this RFP.

· Contractor means proposer awarded the contract.

· Provide means to furnish and implement.

Reasonable Accommodations Metro Transit will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you need accommodations at a proposal opening/vendor conference, contact the Purchasing Division contact listed in this proposal. City Hall is available through either of the two entrances on Jefferson Street (west) side of the building.

i:\deptdata\finance\purchase\quote summaries\2017\#2909 surveillance and access control system metro\#2909 rfp.doc

Sealed Proposal Submission This is a Sealed proposal and only the names of proposers will be read at the public opening. Proposals shall be in your envelope clearly marked with the Vendor’s name and return address and indicate “SEALED PROPOSAL #2023-59.” Facsimile or e-mail submitted proposals will not be accepted. Responses received after the deadline cannot be considered and will be returned unopened. Metro Transit is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other delivery method employed by the Vendor.

Questions Vendors are asked to examine this request for proposal (RFP) upon receipt. All questions or clarifications should only be directed in writing via fax or e-mail to the Purchasing Department, before the designated deadline for written questions. Questions received after this date may not be responded to. Any contact or attempt to contact any other employee of the City regarding this RFP may result in the immediate disqualification of the Vendor. Oral and other interpretations or clarifications will be without legal effect. Only questions answered by formal written addenda will be binding.

Addenda Questions will be responded to in the form of written addenda to all Vendors. It shall be the responsibility of each Vendor, prior to submitting their proposal, to determine if addenda were issued. Addenda will be issued on DemandStar to registered vendors who will be notified electronically. All addenda issued shall become a part of the contract documents and shall be acknowledged and dated by the Vendor on the bottom of the Proposal Signature Page.

Non-restrictive specifications and vendor alternates Specifications are intended to define the level of quality and performance of this purchase and not to restrict competition. Vendors may offer one or more alternates with lesser or greater features; however, Metro Transit reserves the right to make its selection based on the best interest of Metro Transit. Vendors offering alternates shall submit, with their proposal, an itemized comparison with this specification, documenting equivalence for quality, performance, etc. All itemized lists shall be presented in the exact same order as Metro Transit specifications and shall reference Metro Transit item and page number. Failure to identify exceptions or deviations in this manner may be a basis to declare the proposal as non-responsive. If in your opinion, any of the specifications, terms, and conditions of this RFP prevents you from offering a proposal, consideration will be given to a Vendor’s request for change.

Proposal Opening Proposals will be publicly opened and read on the proposal due date in the Purchasing Division Conference Room at 2:00 PM (CT), City Hall, Room 101, 100 N. Jefferson St., Green Bay, WI. The main purpose of the proposal opening is to reveal the names only of the Vendors, and not to serve as a forum for determining the apparent awarded Vendor.

Proposal Evaluation Process After the closing date, Metro Transit’s evaluation and clarification process will commence. An evaluation team will review the proposals. Financial terms will not be the sole determining factor in this award. Other criteria described in this RFP will be considered, as well as any other factors the evaluation team determines may affect the suitability of the proposal for Metro Transit’s requirements. A supplier’s submission of a proposal constitutes their acceptance of the evaluation technique and their recognition and acceptance the evaluators will use their judgment in making a determination. One or more responsive and responsible vendor proposals may be selected and further negotiations and/or interviews and/or product demonstrations may occur. Once the successful Vendor has been selected, an award notice will be issued.

Appeals Process Details are listed at the end of this document.

Award Notice After an award is made, a proposal tabulation summary will be available through DemandStar. Proposal results will not be given over the telephone. Award will be based on overall best value to Metro Transit and not based solely on lowest price.

Termination of Contract Metro Transit may terminate the resulting contract at any time by a notice in writing from the City Purchasing Agent to the Vendor. If Metro Transit terminates the contract with the Vendor, the Vendor shall be entitled to receive payment for work completed up to the date of notice.

Right of Rejection and Clarification Metro Transit reserves the right to accept or reject any or all proposals or to waive any technicality, and accept any proposal deemed to be in the best interests of Metro Transit.

Right to award all or a portion Metro Transit reserves the right to award all or a portion of this request to one or more Vendors on a location basis. Vendor to indicate any additional discount allowed for award of entire order.

Financial Commitments All financial commitments by Metro Transit are subject to the availability of funds approved by the Transit Commission.

Incurring Costs Metro Transit is not liable for any cost incurred by proposers in replying to this RFP. This includes costs to determine the nature of the proposal, submitting, negotiating, presentations, or any other costs a vendor would incur in responding to the RFP.

Right to Cancel Metro Transit reserves the right to cancel any resulting agreement at any time with 30 days written notice.

Fixed Price Period All prices, costs, and conditions in the proposal shall remain firm and valid for acceptance for 90 days after the due date of this solicitation to allow evaluation and award determination, unless indicated otherwise. Once awarded, prices shall remain firm for the duration of the contract. Prices MUST also be free of federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material in the proposal.

Statutory Information Any purchase agreement resulting from this RFP shall be construed in accordance with the laws of the State of Wisconsin. Any litigation between the parties arising out of, or in connection with the contract shall be initiated either in the court system of the State of Wisconsin or the United States District Court for the Eastern District of Wisconsin. All project participants, consultants, engineers, and vendors, must comply with all applicable Federal, State and local laws pertaining to contracts entered into by governmental agencies, including non-discriminating employment. Contracts entered into on the basis of submitted proposals are revocable if contrary to law.

Nondiscrimination In connection with the performance of work under this agreement, the Contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, marital status, sexual orientation, sex, disability, national origin, or ancestry. This provision must be included in all subcontracts.

Assignment or subcontract Neither party shall assign any right or interest, nor delegate or subcontract any obligation owed without the written consent of the other.

Independent Contractor Status The Contractor agrees it is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties.

Non-compliance Submission of a proposal constitutes confirmation your firm is not presently on any lists maintained by the Wisconsin Department of Administration, or any other State or the Federal Government, for non-compliance with any requirements, including equal opportunity and/or affirmative action.

Patent Infringement The seller shall indemnify and hold harmless the City and all persons acting for or on their behalf from all suits and claims against them, or any of them, arising from or occasioned by the use of any material, equipment or apparatus, or any part thereof, which infringes or is alleged to infringe on any patent rights. In case such material, equipment, or apparatus, or any part thereof, in any such suit is held to constitute infringement, the Seller, within a reasonable time, will at its expense, and as the agencies may elect, replace such material, equipment or apparatus with non- infringing material, equipment, or apparatus, or remove the material, equipment, or apparatus, and refund the sums paid therefore.

Rights to Submitted Material It shall be understood all proposals, responses, inquiries or correspondence relating to or in reference to this RFP, and all reports, charts, and proposal or referencing information submitted in response to this RRP shall become the property of the City and will not be returned. The City will use discretion with regards to disclosure of proprietary information contained in any response but cannot guarantee information will not be made public. As a governmental entity, the City is subject to making records available for disclosure.

A. PREPARING AND SUBMITTING A PROPOSAL

General Instructions The evaluation and selection of a contractor and the project will be based on the information submitted in the vendor’s proposal plus references and any required on-site visits or oral presentations. Failure to respond to each of the requirements in the RFP may be the basis for rejecting a response. Elaborate proposals (e.g. expensive artwork) beyond what is sufficient to present a complete and effective proposal, are not necessary or desired.

Proprietary Information Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret” defined in State of Wisconsin Statutes may be held confidential.

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of bids from public view until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all bids will be available for review in accordance with such laws.

Proposal Response Organization and Format Proposals should be typed and submitted on 8.5 by 11-inch paper bound securely. Proposals should be organized and presented in the order and by the number assigned in the RFP. Each individual attachment should be separated by tabs or otherwise clearly marked. The signature page attachment lists all the documents and page numbers that are required by each vendor. If drawings are available, the proposer shall supply them.

Oral Presentations

Selected vendors may be required to make oral presentations to supplement their proposals, if requested by Metro Transit. Metro Transit will make every reasonable attempt to schedule each presentation at a time which is agreeable to the proposer. Failure of a proposer to conduct a presentation to Metro Transit on the date scheduled may result in rejection of the vendor’s proposal. Oral Presentations/Demonstrations may be recorded.

B. PROPOSAL SELECTION AND AWARD PROCESS

Preliminary Evaluation The proposals will first be reviewed to determine if the requirements are met, and if additional mandatory requirements are met. Failure to meet mandatory requirements will result in the proposal being rejected. In the event all vendors do not meet one or more of the mandatory requirements, Metro Transit reserves the right to continue the evaluation of the proposals and to select the proposal which most closely meets the requirements specified in this RFP. One or more responsive and responsible vendor proposals may be selected and further negotiations and/or interviews and/or product demonstrations may occur. Once the successful Vendor has been selected, an award notice will be issued.

Proposal Scoring Accepted proposals will be reviewed by an evaluation committee comprised of City representatives and Metro Transit scored against the stated criteria. The committee may review references & request oral presentations. Metro Transit’s intention is to procure the most functionally complete and cost-effective application which will provide the flexibility to meet our current and future needs. The total price of the proposed solution for Metro Transit’s applications will be considered in the final analysis, but this will not be used as the primary consideration in the selection of the “best” solution. Ultimately, Metro Transit will award the project to the responsive and responsible Vendor whose overall proposal offers the best value for Metro Transit, as evaluated pursuant to the evaluation criteria as set forth herein. The proposals will be scored by a committee, based on the following criteria. A Vendor’s submission of a proposal constitutes their acceptance of the evaluation technique, and their recognition and acceptance of the evaluators will use their judgment in making a determination based on several criteria.

Basis for Award Information and/or factors gathered during interviews, and any reference checks, in addition to the evaluation criteria stated in the RFP, and any other information or factors deemed relevant by Metro Transit, shall be utilized in the final award. Proposals may be ranked without interviews; hence, firms are encouraged to submit their initial proposals as comprehensively as possible and that best meets the needs of Metro Transit.

Evaluation Criteria The criteria below will be utilized in the evaluation of qualifications for award. Vendors are required to address each evaluation criteria in the order listed and to be specific in presenting their qualifications.

Right to Reject Proposals and Negotiate Contract Terms Metro Transit reserves the right to reject any and all proposals. Metro Transit reserves the right to negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, Metro Transit may negotiate a contract with the next highest scoring proposer.

Best and Final Offers At the sole discretion of Metro Transit, those proposer(s) most likely to be awarded a contract may be requested to submit a Best and Final Offer (BAFO) in order to further clarify the deliverables, contract language, or costs presented in the Contractor’s proposal. If BAFO’s are requested, they will be evaluated against the stated criteria. There is no obligation on the part of Metro Transit to request Best and Final Offers from any or all of the Proposers responding to the RFP.

Start date/Installation Date The vendor shall provide an implementation plan that details project timeline from start to finish. Metro Transit will work with the selected vendor for their solution to be fully operational and accepted by Metro Transit.

INSURANCE/INDEMNIFICATION REQUIREMENTS

It is hereby agreed and understood that the insurance required by the City of Green Bay is primary coverage and that any insurance or self insurance maintained by the City of Green Bay, its officers, council members, agents, employees or authorized volunteers will not contribute to a loss. This insurance shall be written for not less than any limit of liability specified herein, or required by law, whichever is greater, notwithstanding that the policy may have lower limits applying elsewhere in the policy. All applicable insurance and endorsements shall be in full force and evidenced prior to commencing work and remain in force until the entire job is completed or the length of time that is specified in the contract.

1. GENERAL LIABILITY COVERAGE

A. Commercial General Liability

(a) $1,000,000 general aggregate

(b) $1,000,000 products - completed operations aggregate

(c) $1,000,000 personal injury and advertising injury

(d) $1,000,000 each occurrence limit B. Claims made form of coverage is not acceptable.

C. Insurance must include:

(a) Premises and Operations Liability

(b) Blanket Contractual Liability including coverage for the joint negligence of the City of Green Bay, its officers, council members, agents, employees, authorized volunteers and the named insured

(c) Personal Injury

(d) Explosion, collapse and underground coverage

(e) Products/Completed Operations

(f) Independent Contractors

3. BUSINESS AUTOMOBILE COVERAGE

A. Minimum Limits - $1,000,000 Combined Single Limit for Bodily Injury and Property Damage each accident B. Must cover liability for "Any Auto" - including Owned, Non-Owned and Hired Automobile Liability

4. WORKERS COMPENSATION AND EMPLOYERS LIABILITY

A. Must carry coverage for Statutory Workers Compensation and Employers Liability minimum limit of:

$100,000 Each Accident $500,000 Disease Policy Limit $100,000 Disease - Each Employee

5. ADDITIONAL PROVISIONS

· Additional Insured – On the General Liability Coverage, City of Green Bay, and its officers, council members, agents, employees, and authorized volunteers shall be “Additional Insureds.”

· Endorsement - The Additional Insured and Workers Compensation Subrogation Waiver policy endorsements must accompany the Certificate of Insurance.

· Indemnification - VENDOR hereby agrees to indemnify, defend and hold harmless the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, interest, attorneys’ fees, costs and expenses of whatsoever kind or nature in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of any act, omission, fault, or negligence, whether active or passive, of VENDOR or of anyone acting under its direction or control or on its behalf, even if liability is also sought to be imposed on City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers. The obligation to indemnify, defend and hold harmless the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, shall be applicable unless liability results from the sole negligence of the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers.

VENDOR shall reimburse the City of Green Bay, its elected and appointed officials, officers, employees, agent or authorized representatives or volunteers for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

In the event that VENDOR employs other persons, firms, corporations or entities (sub-contractor) as part of the work covered by this Agreement, it shall be VENDOR’S responsibility to require and confirm that each sub-contractor enters into an Indemnity Agreement in favor of the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers, which is identical to this Indemnity Agreement.

· Waiver of Workers Compensation Subrogation - The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of the policy that arises from the work performed by the named insured for or on behalf of the City of Green Bay.

· Certificates of Insurance - A copy of the Certificate of Insurance must be on file with Risk Management.

· Notice - City of Green Bay requires 30-day written notice of cancellation, except 10-days for non-payment.

· Acceptability of Insurers - No insurance required hereunder shall be carried with an insurer not authorized to do business in Wisconsin. The City reserves the right to disapprove of any insurance company. A minimum AM Best Rating of A-VII is required.

VENDOR REQUIREMENTS

~ PROPOSAL SUBMITTAL FORMS – RFP#2023-59 ~

· FORMAT: Vendor shall complete every space in the ‘Vendors Column’ with a (√) to indicate compliance with specification or (Exception) to indicate any deviation from specification. Any items appearing in the manufacturer’s specifications furnished by the vendor are assumed to be included in this quotation. Note any exceptions to standard manufacturer’s specifications.

· COMPLETE REQUIREMENTS: While every effort has been made to ensure the accuracy and completeness of the information in this RFP, Metro Transit recognizes the information is not exhaustive of every detail and all work and materials may not be expressly mentioned in the requirements of this RFP. Therefore, it is the Vendor’s responsibility to include in their quotation all requirements necessary for the full and faithful performance of the requested goods/services in accordance with the objectives of Metro Transit. The goods/services offered shall be complete in every respect inclusive of all design, components, and recommendations for auxiliary equipment, and required maintenance or licensing, etc.

VENDOR’S COLUMN

OR “EXCEPTION”

1.

BACKGROUND:

The Green Bay Metro Transit facility was built in 2001. The Metro facility is approximately 98,500 sq.ft. and houses 50 employees. This facility supports a fleet of 34 buses and a yearly ridership of approximately 900,000. Green Bay Metro offers bus service to residents and visitors that choose public transit for employment, shopping, dining and entertainment.

Security and access control of the Green Bay Metro Transit facility is vital to the City of Green Bay. It is essential to have a Surveillance System Solution that is efficient and effective.

2.

SCOPE OF WORK:

The City of Green Bay on behalf of Metro Transit is seeking proposals for a turnkey solution which will provide a Surveillance Security Camera system to the City of Green Bay’s Transit Facility. The vendors proposed solution shall provide interfaces that will integrate existing, replacement and new cameras which will provide live and recorded video surveillance. Which include seventy-two (72) indigo vision cameras. With the addition of two (2) deter cameras added in public lobby entrances.

Your proposed solution shall utilize proper cameras and placement of cameras to cover the Field of View per Metro Transit’s area site layout map. Your solution may or may not utilize existing cameras, supply and install replacement cameras, entail removal of existing cameras or change the location of cameras. It shall include replacement wiring to cameras if applicable.

Qualified firms are to furnish and provide all equipment, hardware, software, licenses, materials, goods, labor, equipment rental, insurance, training, demonstrations and services necessary for providing and installing this solution.

3.

CURRENT SURVEILLANCE CAMERA CONTROL LAYOUTS:

Current site map of current cameras, current and future door access controls, location of new intercom system and future gate locations will be handed out at site inspection.

· Approximately seventy (70) Indigo Vision and two (2) Motorola Avigilon IP Cameras existing Camera's per site map.

OR “EXCEPTION”

CURRENT SURVEILLANCE CAMERA CONTROL LAYOUTS (CONTINUED):

Current Camera models throughout the facility

· BX720-12MP – twenty (20) cameras

· BX-5MP-DO-S-IR – five (5) cameras

· BX420-HD – thirty-six (36) cameras, (two (2) require audio)

· 12410-Audio-DN-ET1 – three (3) cameras

· BX-2MP-DO-S-IR – five (5) cameras

· BX-5MP-BO-T-IR – one (1) camera

· 15C-H4A-3MH-270 – one (1) camera

· 12.0W-H5A-FE-DO1-IR – one (1) camera

OR “EXCEPTION”

4.

FEDERALLY REQUIRED CLAUSES: The funding for this project is subsidized by the Federal Transit Authority. To be eligible to bid, vendors shall be compliant with the requirements detailed on the Federal Clauses here within this RFQ. Please include signed Federal Clause information included at the end of this document.

5.

VENDOR QUALIFICATIONS:

The vendor shall be an experienced company and have been in business for at least three (3) years doing work similar to the specifications in this RFP. Vendor shall be fully capable and experienced in the Surveillance Camera System installation as specified. To ensure the system has continued support, the vendor shall have a minimum of three (3) year sales, installation, service and support of similar systems.

6.

EQUIPMENT NEEDED:

1. Cameras and Software for Surveillance System Solution.

2. Cloud Storage for camera data, with optional on-site storage.

3. Audio recording device for Dispatch Office

7.

SURVEILLANCE CAMERA SYSTEM ACCESSABILITY:

The system shall be accessible through a central management software program via computer, smartphone, etc.

8.

SURVEILLANCE CAMERA:

1. Shall supply your Camera specifications including manufacture, model, description, any special maintenance requirements and warranty. Shall also supply audio recording devices for dispatch office that sync with video.

2. Shall provide a proposal which may or may not include use of existing cameras, removal of existing cameras and new cameras to accommodate locations for the best solution for efficient and effective security at the Metro Transit Facility for coverage per Metro site map including Field of View.

3. Shall include removal and disposal of existing cameras which your solution deems not effective or efficient.

4. Camera’s designated for the Gate Accesses shall be capable of capturing the license plate numbers.

5. Configure the camera frame and compression rates.

6. Configure the camera resolution.

7. Configure the motion detection Sensitivity (where appropriate).

8. Configure the active and archive storage areas.

9. Configure the Surveillance System software to retain minimum sixty (60) days of recordings.

10. Install the server and camera licensing. Configure the camera ID and description (using Building and location number).

11. Vendor shall be an authorized seller or partner of the promoted software and have references for installing their proposed solution.

12. Vendor is responsible for all mounting hardware, brackets and accessories as required by manufacturer and/or site conditions to successfully place the cameras per proposal.

13. The Surveillance Camera’s System will be tested for a period of ninety (90 days during which time the Vendor will make all required changes, modification and enhancement as required per Metro Transits specifications within this RFP.

OR “EXCEPTION”

9.

SURVEILLANCE CAMERA MOUNTS:

1. Each camera shall be provided with the appropriate mounting hardware for its installation location.

2. Mounting hardware shall be the same manufacturer as the camera equipment.

3. Cameras installed in locations exposed and accessible by the public or open areas shall be protected.

4. Vendors shall include the cost of “cages” to protect the cameras in the proposal responses if necessary.

10.

SURVEILLANCE CAMERA ADJUSTMENTS:

1. Vendor is responsible for adjusting the zoom, focus and iris settings of all cameras to optimize the cameras operation during both daylight and night operation.

2. Vendor shall provide adjustment to all cameras free of charge for the first ninety

(90) days of the Surveillance System operation.

3. If the proposed system fails during the first ninety (90) days after installation and has to be re-programmed the Vendor/manufacturer will have to do so at their expense.

11.

SOFTWARE/ VIDEO MANAGEMENT:

This software shall be used to view live and recorded video from cameras connected to your proposed camera system.

1. We prefer the Software to be web based with remote control management that has the capability for unlimited users.

2. Be capable for local software administrators to have control access with multiple levels of permissions.

3. Camera system viewing capabilities shall be available through a mobile application or web access.

4. Camera system shall allow through permissions, real-time or recorded access to specific viewing per camera.

5. The software shall allow temporal search with easy video capture/editing capabilities that permit video snapshots to be downloaded and stored on a local storage device for long term storage with temporal metadata intact.

6. All software upgrades, support and protection to be made available for twelve (12) months free of charge.

12.

NETWORK VIDEO RECORDER: Included in this RFP is an expandable Network Video Recorder or other appropriate storage solution.

1. It shall allow minimum sixty (60) days of video storage.

2. Provide IP/high-definition camera recording/viewing for added cameras as well as the existing cameras and any future cameras.

13.

WIRING/CABLING: As part of the project, old wiring/cabling can be reused but must be reliable to meet new needs. If old wiring/cabling is used the vendor may need to rewire at vendors expense if specific needs are not met.

14.

DRAWING: Vendor shall supply a drawing of camera layout showing the location of each camera and coverage (Field of View) of each camera.

OR “EXCEPTION”

15.

REGULATIONS, CODES, STANDARDS, AND ORDINANCES COMPLIANCE: All work and equipment shall meet and adhere to the required specifications outlined in this RFP.

1. Shall meet all ADA requirements.

2. The State of Wisconsin and local Building Codes and Ordinances, as applicable.

3. All internal building network infrastructures shall adhere to ANSI/EIA/TIA 568B (Commercial, Building Telecommunications Cabling Standards), ANSI/EIA/TIA 569 (Commercial Building Standard for Telecommunications Pathways and Spaces), and latest edition of the National Electric Code standards.

4. Vendors are required to follow the OSHA Guidelines.

16.

BUILD OF MATERIALS: Vendor shall include a detailed “build of Materials” with Manufacture, Model Number, description, any special maintenance requirements and warranties of each piece of equipment utilized in their proposed solution.

17.

PRODUCT DELIVERED:

1. All components shall be current manufactured models and not scheduled for end of life for at least three (3) years.

2. The manufacturer shall guarantee support for all components for a period of not less than five years.

3. All components or appliances of the system will be new and not re- manufactured or re-furbished.

4. Each component or appliance of the system will adhere to all EIA.TIA, ISO, NEC, NFPA and ANSI standards that can apply.

5. The system shall be installed with the latest hardware and software released as it is put into production.

6. Vendor shall be required to supply all necessary grounding straps, rack mounts, ect. As necessary or mandated by equipment manufacturers.

18.

HOURS OF WORK: All work shall be completed in a workmanlike manner according to standard practices. The proposal shall be based on a forty (40) hour work week. Any alteration or deviation from the forty (40) hour work week which may include extra cost shall be done only upon written orders from Metro Transit Director.

In order to assure the expedite installation, the awarded vendor shall provide adequate manpower to install all equipment/system specified on consecutive days until project is completed.

19.

DELIVERY AND STORAGE OF MATERIAL: The awarded vendor shall make all arrangements in advance for delivery and during installation. Metro Transit will not assume any responsibility or liability for receiving the awarded vendor’s shipments. Vendor shall store all equipment in a secure location made available by Metro Transit.

20.

SYSTEM INSTALLATION & VERIFICATION:

· Vendor shall install, setup, configure, and program the Surveillance Camera System.

· Vendor shall show proof of successful operation of complete Surveillance Camera System functionality.

· Any disruption in service (data, phone, cameras, video, etc.) must be scheduled and coordinated with Metro Transit.

OR “EXCEPTION”

21.

SYSTEM:

· The system shall meet or exceed industry standards.

· The system shall include any wiring, control panels, supplies, modules, batteries, or any other equipment or devices to provide a turnkey solution (please list each component \ device as a separate line item). If any current wiring can be re purposed, please make a note of that in your proposal and what that deduct in cost may provide.

· The system shall be Fire Marshall approved and “commercial” rated.

· System shall be equipment agnostic.

· All equipment supplied shall be new, authorized and in unopened packaging.

· Traceable UPC’s shall be supplied on all equipment.

22.

CEININGS WALL, ROOF AND STRUCTURE RESTORATION:

If there are any modifications or damages to any structure (e.g. walls, ceiling tiles etc.) due to installation of system, the vendor is responsible to restore to their original finish and match adjacent areas.

Any drilling of holes must be “fire-patched” as part of this project.

23.

SERVICE WARRANTY AND MAINTENANCE:

· Under warranty the response time for service work shall be three (3) hours or less.

· Vendor shall be responsible to make the system functional within two (2) hours from response time.

· State cost for hourly rate for service work after warranty has expired:

At Metro Transit’s request and in certain circumstances vendor will use the most expeditious manner possible to affect the corrections, including the use of overnight delivery services for shipment of materials, parts, and equipment.

Defects that may occur as the result of faulty materials or workmanship within one year after installation and acceptance by Metro Transit shall be corrected by the vendor at no additional cost to Metro Transit.

Any products replaced during the warranty period and under the manufacturer’s warranty shall be new, not re-manufactured or refurbished.

Vendor is responsible for all travel expenses associated with warranty repairs to include: mobile services, transporting of equipment, and parts shipment.

Upgraded and extended warranties are permissible.

INDICATE Length in years of upgraded/extended and cost of these warranties Extended warranty in years: Cost: .

DO NOT ENTER IN PRICE ON PRICING PAGE.

24.

LIABILITY: Vendor shall be liable for any damages to City property while doing the installations.

Title to/or risk of loss or damage to all items shall be the responsibility of the successful Vendor until acceptance by Metro Transit.

25.

DEBRIS: All spoil (trash, debris and refuse) generated from the systems installation shall be the liability of the vendor and be discarded by vendor.

26.

DEMONSTRATION: Upon delivery and installation of the system/equipment, the awarded vendor shall conduct a demonstration of the entire system in the presence of the Metro Transit’s designated representatives to verify that all equipment is fully operational and is in compliance with specifications. Any deficiencies shall be promptly and permanently corrected by the awarded vendor prior to final acceptance of the system/equipment.

OR “EXCEPTION”

27.

FUTURE EXPANDABILITY: Future expandability is needed, and ease of expandability will be considered. Your solution with server and storage unit(s) shall be enough to facilitate your solution with twenty (20%) growth without additional server and storage hardware.

28.

STATE AND LOCAL CODES: All work and equipment must be in compliance with all state and local codes.

29.

TRAINING:

· The vendor shall provide comprehensive training in the operation and management of the Camera Surveillance System to Metro Transit Staff.

· This shall include effective and proper use of the system/equipment, including administration and operational procedures along with all manufacturer’s protocols and requirements.

· All training will be conducted onsite using the installed Surveillance System software.

· The successful Vendor will train designated personnel on the general use of the proposed system, specifically on the operation of the cameras and recording.

· The successful Vendor shall provide “handouts or cheat sheets” on the common uses for the cameras and their functionality as well as the recording features.

30.

PAYMENT: Metro Transit will take ownership of and payment will be made on the equipment and services upon satisfactory receipt, installation, testing and training of all components and entire system.

31.

DELIVERY & TAX EXEMPT: All proposed items or services shall be tax-exempt, F.O.B. delivered to Metro Transit.

32.

CONTACT PERSON: Delivery and installation shall be coordinated in advance with Metro Transit, Patricia Kiewiz #920-448-3455.

33.

PROJECT MANAGER: Vendor will provide an on-site, Project Manager who will act as a single point of contact for all activities regarding this project. The Project Manager will be required to make on-site decisions regarding the scope of the work and any changes required by the work. The Project Manager must be on the job at any time work is being performed or workers are present.

34.

PROJECT TIMELINE: Upon Award, the Vendor shall supply a project timeline.

1. Company Name:

Address:

Telephone:

Contact Person:

E-mail address:

Product(s) and/or Service(s) Used:

How long have you been working with this company?

2. Company Name:

Address:

Telephone:

Contact Person:

E-mail address:

Product(s) and/or Service(s) Used:

How long have you been working with this company?

3. Company Name:

Address:

Telephone:

Contact Person:

E-mail address:

Product(s) and/or Service(s) Used:

How long have you been working with this company?

City of Green Bay Surveillance Camera and Access Control System Solution RFP #2023-59 –PROPOSAL PRICING & SIGNAUTRE PAGE

The undersigned, on behalf of the Vendor, certifies: (1) this offer is made without previous understanding, conflict of interest, agreement or connection with any person, firm, or corporation making a quotation on the same project; (2) is in all respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered to bind the firm in whose name the quotation is entered; (4) they have read the complete Request for Quotation and understand all provisions and fully understanding the local conditions affecting the cost of the work, hereby proposes to furnish all labor, materials, tools and equipment to perform the work required by the proposed purchase contract documents referred to therein (as altered, amended or modified by addenda); (5) if accepted by Metro Transit, this quotation is guaranteed as written and will be implemented as stated; and (6) mistakes in writing of the submitted quotation will be their responsibility.

STATE COST FOR EQUIPMENT:

Shipping/Handling/Insurance to be included

COSTS

Labor and Material to Replace Wiring, Cameras, Removal of existing cameras per your solution submitted: If wiring can be re-purposed, please indicate that in your proposal

TOTAL PRICE FOR EQUIPMENT AND ITEMS LISTED IN THIS RFP AND YOUR PROPOSED SOLUTON INCLUDING INSTALLATION AND REMOVAL/DISPOSAL OF ITEMS ALONG WITH TRAINING AND DEMONSTRATIONS:

STATE LEAD TIME FOR DELIVERY OF NEW SYSTEM WITH INSTALLATION/TESTING F.O.B. GREEN BAY:

PAYMENT TERMS: Final payment will be made net 30.

Vendor to indicate percentage of early payment discount offered:

Vendor to indicate if accepts payment by credit card → → → → If Metro Transit chooses to make payment by credit card the vendor agrees to waive the service fee if applicable:

YES NO

VENDOR’S SIGNATURE & INFORMATION:

Vendor Full Legal Name

Complete Address, City, ST, Zip

Bidders Contact Name & Title (Type or Print)

Authorized Signature

Phone # & Fax#

Date

Taxpayer I.D. Number

E-mail address

ADDENDA - It is Vendor’s responsibility to check for issuance of any addenda. The undersigned hereby acknowledges receipt of the following addenda:

Addenda Number: Date: Addenda Number: Date:

Please complete the following checklist to ensure accuracy as you prepare the documents: Provide one USB submittal of documents Quotation Submittal Forms – Pages 9-16. Quotation Pricing & Signature Page - Page 17. Drawing of Metro Transit facility with your solution. Built of Materials Sign Federal Clauses 1.

2.

3.

4.

5.

6.

Federal Requirements for Green Bay Metro Third Party Contracts

Prepared by Green Bay Metro Transit

September 2023

FEDERAL TRANSIT ADMINISTRATION (FTA) REQUIREMENTS

Green Bay Metro utilizes the code of Federal Regulations 2 CFR 200 to oversee procurements. The contractor shall comply with the following FTA requirements. For purposes of these clauses, the AGENCY is the FTA recipient or subrecipient that is entering the Contract with Contractor.

1. NO FEDERAL GOVERNMENT OBLIGATION TO THIRD PARTIES. [These requirements do not apply to micro-purchases ($10,000 or less, except for construction contracts over $2,000).]

The AGENCY and the Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation of this Contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the AGENCY, Contractor or any other party (whether or not a party to that Contract) pertaining to any matter resulting from the Contract. The Contractor shall include the above clause in each subcontract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

2. NOTIFICATION TO FTA. [These requirements apply to all contracts and subcontracts in excess of $25,000.]

If a current or prospective legal matter that may affect the Federal Government emerges, Contractor must promptly notify the AGENCY, which must then promptly notify the FTA Chief Counsel and FTA Regional Counsel for Region 5. Contractor must include an equivalent provision in its subagreements at every tier for any agreement that is a “covered transaction” according to 2 C.F.R.

§§ 180.220 and 1200.220.

A. Types of Legal Matters Requiring Notification. The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason.

B. Matters Affecting the Federal Government. Matters that may affect the Federal Government include, but are not limited to, the Federal Government’s interests in the Award, the Contract, and any Amendments thereto, or the Federal Government’s administration or enforcement of federal laws, regulations, and…