2023-2024 - Band Uniform Bid - Complete Request for Proposals - 11-7-23.pdf

Oscoda Area Schools (OAS)

Request for Sealed Bids

Band Uniforms

Date of Issuance: Friday, November 10, 2023

Bid Due Date: 12:00 PM, EST, Friday, December 1, 2023

The Oscoda Area School District (OAS) located in Iosco County, Michigan, requests bids from qualified vendors for the delivery of New Band Uniforms.

Band Uniform Specifications

Bidders shall review and adhere to the specifications outlined in the attached Uniform Specifications

Documents including the General Terms and Conditions which are herein incorporated.

Submission Requirements

Bids submitted in response to this request for sealed bids are to follow the outline described below and must address all requested information. Failure to address any item may result in disqualification of any part or the entire response to proposal.

A. SAMPLE UNIFORM

All bidders must submit a sample uniform two (2) days prior to the date of bid opening. The sample uniform is not required to meet color and style specifications, but it must conform to the details of workmanship and component parts. Any differences must be listed and explained in the Deviations

Form. All major items and separate items being proposed must have a sample present for comparison. It is to be completely understood that it is the intent of the buyer to have all items examined carefully and compared by person conversant with the quality of materials, tailoring, and workmanship. All bidder must submit liberal sized swatches of basic fabrics, reflecting the weight, shade, and indicating the mill supplying the materials which would be used.

B. Deviations Form

Respondents must include a completed Deviations Form indicating which of the specifications, if any, deviations are being requested to be considered. If no deviations exist, a completed form indicating such should be submitted with the complete response.

C. Non-Collusive Bidding Certificate Form

Respondents must include a completed form certifying their bid was not prepared in a collusive manner.

D. Price Proposal Form

Respondents must include a completed Price Proposal Form, indicating unit cost, and extended cost, for the purchase of 72 complete band uniforms.

E. OAS PROPOSAL FORMS

1. FAMILIAL DISCLOSURE STATEMENT

Please include a completed copy of the attached OAS familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

2. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Bidders must include a completed copy of the attached OAS Iran Economic Sanctions Act compliance form.

3. SUSPENDED OR DEBARRED VENDOR FORM

Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

4. CONFLICT OF INTEREST FORM

Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any OAS Board member, staff member, or agent.

All proposals shall be submitted in a sealed envelope clearly marked, “BID – Band Uniforms”. Proposals shall be mailed or delivered in person to Oscoda Area Schools District General Manager, Michael P.

Barnhart, at 3550 River Rd., P.O. Box 694, Oscoda, Michigan 48750. Neither Facsimile nor e-mail bids will be accepted. Proposals must be received by Oscoda Area Schools at or before 12:00 p.m., EST on December 1, 2023. Proposals received after the deadline may be disqualified and returned unopened.

Questions

Please direct all questions regarding this request for proposals to Oscoda Area School’s Band Director, Karen Lopez, at lopezk@oscodaschools.org or via telephone at (989)739-9121.

Oscoda Area Schools Board of Education Office Attn: Michael Barnhart 3550 East River Road Oscoda, MI 48750

Friday, December 1st, 2023 at 12:00 Noon

Board of Education Meeting Room, 3550 East River Road, Oscoda, MI 48750

12/1/2023

12:00 PM

December 11th, 2023

Oscoda Area Schools

Bid due by 12:00 p.m. EST on Friday, December 1, 2023

BID DISCLOSURE STATEMENT - FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267 (Public Act 232 of 2004), a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools

Board or the Oscoda Area Schools Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Oscoda Area Schools Board are: Tony Ommani, Donald R. Ellis III, Mary R. Reitler, Tim

Kellstrom, William Gaines, Sharon Savage, and Kathy Kent and the Superintendent of the Oscoda Area Schools is Scott M. Moore.

The following are the familial relationship(s):

Owner/Employee Name: Related to: Relationship:

1. _______________________ ________________________ ___________________________

2. _______________________ ________________________ ___________________________

3. _______________________ ________________________ ___________________________

4. _______________________ ________________________ ___________________________

5. _______________________ ________________________ ___________________________

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board, or the Oscoda Area Schools Superintendent.

The undersigned, the owner or authorized representative of bidder: does hereby represent and warrant that the disclosure statements herein contained are true.

Print Name Signature of Bidder Representative

Title

STATE OF MICHIGAN )

) ss

COUNTY OF ______________)

This instrument was acknowledged before me on the _____ day of _________________, _______, by ______________________________________________.

Notary Public

_________________County, Michigan

My commission expires: ____/____/____

Acting in the County of: _____________

Bid Due Date Friday, December 1, 2023 at 12:00 p.m. EST

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

This form must be notarized and included with bidder’s quote

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Oscoda Area Schools (the “School District”) Request for Sealed Bids, hereby certifies, represents and warrants that the Bidder (including its officers, director and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned Sealed Bid Process, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder:

By:

Its:

STATE OF MICHIGAN

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of:

OSCODA AREA SCHOOLS

DEBARRMENT AND SUSPENSION CERTIFICATION

Proposal for Band Uniforms

Proposal Due by 12:00 p.m. EST on Friday, December 1, 2023

Choose one alternative:

□ The Proposer certifies to the best of its knowledge and belief that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

2. Have not within a three-year period preceding this Proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or Contract under a public transaction; violation of federal or state antitrust statutes or commission or embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity

(federal, state, or local) with commission of any of the offenses enumerated in Paragraph 2 of this certification; and

4. Have not within a three-year period preceding this Proposal had one or more public transactions

(federal, state or local) terminated for cause or default.

OR

□ The Proposer is unable to certify to all of the statements in this certification, and attaches its explanation to this certification. (In explanation, certify to those statements that can be certified to and explain those that cannot.) The Proposer certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification and understands that the provisions of Title 31

USC § Sections 3801 are applicable thereto.

Executed in (city and State):_____________________________________________

Name (print):____________________________________________ __

Authorized signature_______________________________________

Date_________________________

Vendor Conflict of Interest Disclosure Form

Proposal for Band Uniforms Proposal Due by 12:00 p.m. EST on Friday, December 1st, 2023

All vendors interested in conducting business with Oscoda Area Schools must complete and return the

Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with Oscoda Area Schools conflict of interest policies as stated within the certification section below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No Oscoda Area Schools Official or employee or District employee’s immediate family member is deriving personal financial gain from this bid or the award thereof.

2. No Oscoda Area Schools employee is contemporaneously employed or prospectively to be employed with the vendor.

3. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any Oscoda Area Schools employee or elected official to obtain or maintain a contract.

4. Please note any exceptions below:

Vendor Name Vendor Phone Number

Conflict of Interest Disclosure*

Name of Oscoda Area Schools employees, elected officials, or immediate family members with whom there may be a conflict of interest

( ) Relationship to employee ________________

( ) Interest in vendor’s company _____________

( ) Other ________________________________

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by Oscoda Area Schools, vendor will be exempt from doing business with the district.

I certify that the information provided is true and correct by my signature below:

Signature of Vendor Authorized Representative Date Printed Name of Authorized

Representative