2023_20 Radar feedback signs bid.pdf

Request for Bids

RFB # 2023-20

Speed Limit Feedback Radar Signs Due Date: Tuesday, January 9, 2024 at 3:00 PM

2023-20

CITY OF SANDERSVILLE

REQUEST FOR BIDS

SPEED LIMIT FEEDBACK RADAR SIGNS

GENERAL

The City of Sandersville is soliciting bids from qualified vendors to provide Speed Limit Feedback Radar Signs for use by the Sandersville Police Department on six city streets within the City Limits of Sandersville, Georgia. Additional signs may be purchased over the course of the contract period on an “as needed” basis.

The City of Sandersville services the right to accept or reject any and all bids and act in the best interest of the City of Sandersville.

SPECIFICATIONS

Solar Powered, and/or Hardwired Radar Speed Display Signs

The following components, accessories, software, etc. should be included with each unit, if applicable:

1. Provide pricing on each unit, as well as total pricing (and complete installation), to include any annual costs if applicable.

2. Provide options for annual contract pricing and/or a one-time purchase.

3. Provide data collection software for each radar sign, each unit must have the capability to download data.

4. Bid shall include either a Software-as-a-Service solution or provide that web-enabled devices connect directly to the Radar Speed Display unit itself and/or hardwire that connects directly to the device.

5. If the Speed Limit Feedback Radar Signs has other methods of retrieving traffic information from the field other than the technology mentioned above, then, please explain the method of data retrieval and attach it as a narrative with bid submittal.

6. The Speed Limit Feedback Radar Sign Software shall be upgraded at no cost if new software or revisions becomes available.

7. The Speed Limit Feedback Radar Signs shall be delivered with the ability to accomplish the following operational requirements:

a. The radar sign must be capable of displaying “YOUR SPEED” face plate with colors options as described on bid.

b. The display options of the sign flashing when the motorist is driving an excessive speed above the speed limit shall include a “SLOW DOWN” or “TOO FAST” notification. LED color display, choice of color for flashing digits, with option display color if exceeding speed specifications on unit.

c. Options to edit/change display

d. The sign must adhere to the latest Manual Uniform on Traffic Control Devices

(MUTCD) design guidelines and National Electric Manufacturer Association (NEMA) 4R level compliancy

e. The sensor range for vehicle detection shall detect distances as far as 1200 feet

f. Speed detection range capability shall be programed from ranged 5 mph to 100 mph. Where applicable per sign capabilities.

8. PORTABLE RADAR DRIVER FEEDBACK SIGN (Line Item 1):

12-13” PORTABLE RADAR DRIVER FEEDBACK SIGN w Portable/Removable Batteries, size can range between 12-13” Dual Color Display Digits-Full Matrix up to 1200 Foot Radar Range. Option for Traffic Data Software-Recommended for Speed Limits between 25-55 mph- Includes Variable Text Options: standard messages: “SPEED LIMIT”, “YOUR SPEED”, “SLOW DOWN”, “TOO FAST”; Custom Message slots;

Custom Animation which can utilize for Custom Message slots- "YOUR SPEED" YELLOW Sign or equivalent.

SOLAR POWERED RADAR DRIVER FEEDBACK SIGN (Line Item 2):

SOLAR POWERED RADAR DRIVER FEEDBACK SIGN w/ Portable/Removable Backup Batteries size options based on bid tab 12-13”, Dual Color Display Digits – Full Matrix - 1200 Foot Radar Range - Option for Traffic Data Software - Recommended for Speed Limits vary based on size - Includes Variable Text Options: standard messages:

“SPEED LIMIT”, “YOUR SPEED”, “SLOW DOWN”, “TOO FAST”; Custom Message slots; Custom Animation which can utilize up to four Custom Message slots- "YOUR SPEED" YELLOW Sign. or equivalent.

HARD WIRED RADAR DRIVER FEEDBACK SIGN (Line Item 3):

12-13” HARD WIRED RADAR DRIVER FEEDBACK SIGN w/Portable/Removable Backup Batteries Backup Batteries. Size options based on bid tab can be 12-13”" Dual Color Display Digits – Full Matrix - 1200 Foot Radar Range - Option for Traffic Data Software - Recommended for Speed Limits 25-55 mph - Includes Variable Text Options:

standard messages: “SPEED LIMIT”, “YOUR SPEED”, “SLOW DOWN”, “TOO FAST”; Custom Message slots; Custom Animation which can utilize for Custom Message slots- "YOUR SPEED" YELLOW Sign or equivalent.

9. The Speed Limit Feedback Radar Signs shall have the ability to collect traffic data:

a. Allows for traffic data collection to occur when display is off.

b. Include traffic data reporting software to allow for analyzing speed and traffic data.

c. Data collection shall be made available for reporting in chart/graph format.

d. Reports shall be in a standard format and shall be capable of importing processed data directly to Microsoft software such as Excel, Access and Microsoft Word.

10. Power Options – Batteries/Solar Power/Hardwired

a. The solar panel should be able to provide an output of 40 watts to charge the battery effectively and keep the radar sign in operation conditions.

b. Said batteries should be of a type that can be replaced by the user without having to be sent back to the manufacturer or service shop for replacement.

c. Power supply batteries should be capable of running the radar sign up to 10 days, 14 preferred.

d. Provide a solar charge controller that manages solar energy input from solar panel to battery and shall prevent over-charging/dis-charging

Power Option – AC Powered - vendors will not be required to install hard-wired radars.

Provide detailed information and narrative of hard-wired units with the bid submission to ensure it meets National Electric Manufacturer Association (NEMA) 4R level compliancy.

11. The Qualified Service Provider is to provide operational training on the system/components for the Sandersville Police Department’s personnel involved in the administration and/or operation of the system. The training should include at the minimum;

a. Training to include instructor, supplies, and all necessary information to fully understand the use of radar units.

b. System training in a classroom or work environment setting.

c. Hardware and or software familiarization training. (if applicable)

d. The training shall include setup of roadside unit, programming of the roadside unit, transfer/processing of data and production of desired reports.

e. The training shall also touch on analysis of data and how to tell if the collected data is accurate.

f. Technical Support – The vendor shall provide access to technical support resources and a reasonable time.

12. The Qualified Service Provider must recommend the hardware and software, if applicable, required to run the administrative components of the proposed solution.

INDEMNIFICATION AND INSURANCE

The Provider agrees that he shall and will indemnify, hold harmless and defend the Owner, his agents, servants and employees from and against any and all losses, damages (by judgment or settlement), charges and expenses (including reasonable attorney’s fees) which they or any one or more of them may incur or sustain by reason of any claims or causes of action for personal injury or injuries, including death, to any person or persons whosoever (including the officers, agents, servants or employees of the Contractor or of any subcontractor) including but not limited to such claims or causes of action arising out of, or in any way connected with, or occasioned by the work performed by the Contractor of subcontractors, their respective agents, servants or employees under or pursuant to this contract.

Without limiting his liability under this contract, the Contractor shall procure and maintain at his expense during the life of this contract insurance of the types and in the minimum amounts stated below:

1. Workmen’s Compensation Insurance in full compliance with the Workmen’s Compensation laws of the State of Georgia.

2. Comprehensive General Liability Bodily injury, including death $1,000,000 per person $1,000,000 each occurrence Property Damage $1,000,000 each occurrence $2,000,000 aggregate

3. Comprehensive Automobile Liability Bodily injury, including death $1,000,000 per person $1,000,000 each occurrence Property Damage $1,000,000 each occurrence

Said insurance shall be written by a company or companies licensed to do business in the State of Georgia and satisfactory to the Owner. Before commencing any work hereunder, certificates evidencing the maintenance of such insurance shall be furnished to the Owner and shall contain the following statement:

Insurance evidenced by this certificate will not be canceled or altered except 10 days after receipt by the City of Sandersville, Georgia of written notice thereof.

Contractors shall not subcontract the performance of any part of the work without requiring the subcontractor to procure and maintain insurance in the forms and amounts approved by the Owner, and likewise said subcontractors shall pay wages specified by the Georgia Department of Labor.

BID REQUIREMENTS

1. The bid must be submitted prior to the proposal deadline of Tuesday, January 9, 2024 at 3:00pm which time a bid opening will take place at the Sandersville City Hall, 141 West Haynes Street, Sandersville, Georgia 31082. Any bids received after the deadline shall be null and void.

2. Three (3) copies of the bid shall be delivered in a sealed envelope clearly marked “Speed Limit Feedback Radar Signs”. Additionally, all shipping materials must be clearly marked with the project name.

3. Bids with required information must be submitted and received no later than above date to: City of Sandersville

Attention: Brianna Wiley, Finance Director Speed Limit Feedback Radar Signs P.O. Box 71 141 West Haynes Street Sandersville, Georgia 31082

4. All proposals must be accompanied by:

• W-9 Form – Please complete attached form, check appropriate box, fill in Social Security Number or Employer Identification Number, Sign and Date.

• Notarized E-Verify Contractor Affidavit – Please complete attached form. (To enroll in e-verify, you may visit the website www.uscis.gov/everify.)

• Notarized SAVE Affidavit – Please complete attached form.

• Occupational Tax Certificate

• General Public Liability and Property Damage Insurance Certificate with a limit of liability of not less than $1,000,000.

• Worker’s Compensation Proof of Insurance – For more than three employees.

• Reference Form

• Bid Schedule Form

5. The bid shall include the per unit and the total price and the estimated delivery date.

6. The bid shall include a description of warranty provided. The Speed Limit Feedback

Radar Signs, parts, materials, and workmanship must be warranted for a period of a minimum of one (1) year after they are received and installed.

QUESTIONS/ADDENDUM

Questions will be answered and responded to until 4:30pm on Tuesday, January 2, 2024. You may submit any questions to bwiley@sandersvillega.org . Questions will be answered and posted on our website at www.sandersvillega.org under City Online, Bid Opportunities tabs.

http://www.uscis.gov/everify mailto:bwiley@sandersvillega.org http://www.sandersvillega.org/

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Sandersville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project City of Sandersville Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 20___ in _______________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF ______________,20____.

NOTARY PUBLIC

My Commission Expires:

REFERENCE FORM

Client Name: ____________________________________ Contact Name:____________________________

Contract Begin Date:________________ Contract End Date:________________

Address: ____________________________________

Telephone Number: ___________________________

Email Address:________________________________

Description of Services Provided:

BID SCHEDULE

COMPANY NAME:________________________________________________________________________

ITEM # DESCRIPTION MANUFACTURER

& MODEL NO. DELIVERY UNIT PRICE TOTAL

PRICE

12-13” PORTABLE Radar Driver Feedback Sign w/Cell Lithium Batteries, Or equivalent, per attached specifications, with color option

12-13” SOLAR POWER Radar Driver Feedback Sign with Backup Battery, or equivalent, per attached specifications, with color option

12-13” HARD WIRED Radar Driver Feedback Sign or equivalent, per attached specifications, with color option

4 Training

Total $

Optional Pricing -

5 Software $

ADDITIONAL COMMENTS: (Please include comments if there will be an increase and/or decrease in the renewal period for the next five years)