2023-15 Addendum 1 wAttach 080923.pdf

RFB #2023-15

Jail Food Service

ADDENDUM #1

Date=08/08/23 The following changes are hereby added to and made part of Bid #2023-15 Questions, Answers, Clarifications and Revisions:

Questions Q1. Please provide a copy of your current inmate menu and juvenile menu if different from the adult menu.

A. See Attachment C

Q2. Do you have any food items you do not serve? (i.e. Pork, fruit, etc.)

A. No

Q3. How many medical or religious diets are required daily?

A. Approximately 3 per meal. See Attachment B

Q4. Do Correctional Officers (vs kitchen staff) deliver the meals to the pods and return dirty trays to the kitchen?

A. Correctional Officers do the delivering and returning.

Q5. Are condiments served in packets or in bulk on trays?

A. A mixture of each.

Q6. Is the facility participating in any USDA programs for juveniles?

A. No

Q7. What types of snacks are currently served to juveniles?

A. Small Nutritional Snacks. See Attachment C

Q8. Do you currently have a program where inmates can purchase extra fresh made meals (hamburgers, chicken sandwiches, etc) using commissary dollars?

A. No

Q9. Does the county pay for dishwashing and floor cleaning chemicals?

A. Yes

Q10.Does the county pay for paper supplies and disposables?

A. Yes

Q11. Does the county provide phone and internet use to the contractor at no charge?

A. Yes

Q12. How many food service personnel are currently working in the kitchen?

A. 3 FTE Individuals

Q13. Is there any training the county requires the contractor’s employees complete before they are cleared to work in the kitchen?

A. No

Q14. Does the county require contractor employees complete pre-employment drug screening.

A. No

Q15. Please provide copies of food service invoices for the past two months.

A. Q21

Q16. Please provide a copy of your current food service agreement.

A. See Attachment A

Q17. Other than a staff menu option, is there anything else the county would like to add or change about its current program?

A. No

Q18. What is the starting pay for a Correctional Officer (for local wage analysis)?

A. $22.94

Q19. Please provide a copy of the current contract and any addendums.

A. See Q16

Q20. Please provide ADP by month for 2023 for both the jail and juvenile facility.

A. Adult Juvie Jan 45.4 3.6

Feb 41.5 3.4 March 32.5 4.4 April 32.4 3.8 May 38.3 5.5 June 40.2 6.5 July 53.1 6.2

Q21. Please provide copies of billing invoices and meal count sheets from the past three months for the main and juvenile facility to the show number of meals served and the type of meals served for the past 3 months.

A. See Attachment B. The number of Juvenile meals are handwritten on the invoices.

Q22. Is there a loading dock or is a truck with a liftgate needed for product deliveries? What are the approved hours for product and supply deliveries to the facility?

A. No loading dock. 7am-3pm for deliveries but the county is open to an alternate time if it is scheduled ahead of time.

Q23. Who is responsible for providing small wares such as inmate meal trays, staff meal trays, cooking & serving utensils, pots & pans, etc.?

A. The County

Q24. Who is responsible for providing kitchen cleaning chemicals?

A. Q9

Q25. Who is responsible for providing the dishwashing chemicals?

A. Q9

Q26. Who is responsible for providing paper products for the kitchen?

A. Q10

Q27. What type of tray, cup, and spork are used for meal service? Who is responsible for providing these?

A. Plastic tray with a spork, no cup. County provides.

Q28. Please confirm that the juvenile meals are picked up at the production kitchen by the county staff.

A. Kitchen staff wheels lunch and dinner to the JDC. See Q42

Q29. If you require the use of disposable service wares (Styrofoam, etc.) please indicate where these are needed and the number of those instances on average per day.

A. Some special diets/behavioral circumstances. Approx 10 per day.

Q30. Will the Agency provide the Contractor with phone and internet service or will these be the responsibility of the Contractor?

A. Q11

Q31. Section 5.3.2 – Menu Samples

a. Will the county consider a four-week menu cycle instead of a six-week for the regular and kosher/halal menus?

b. Will the county consider generic samples of the other diets from our diet manual, or do you require that these menus are created directly from our proposed menu and are also 6 week rotations?

A. a. Yes b. Would consider other diets.

Q32. Please provide a copy of the current cycle menus in place for inmates and juveniles (including the snack).

A. Q1

Q33. Does any of the juvenile meals need to be reimbursable under the National School Breakfast, National School Lunch, or After School Snack Program?

A. No

Q34. Do you require a certified kosher diet? If yes) Can the vendor charge a separate price for these meals? How many certified kosher diets have been served year to date.

A. Yes, Yes, See Q3

Q35. Are there any unusual requirements the vendor needs to be aware of for billing purposes (snacks, nutritional supplements, kosher diets, etc.)

A. Nothing that wasn’t mentioned in the RFP

Q36. How many Holiday / Spirit Lifter meals are being provided now each year and how many will the Agency require under the contract?

A. We do not require holiday or spirit lifter meals.

Q37. Are condiments for the meals served in bulk or packets?

A. Q5

Q38. Do you have a requirement for serving milk? Is a Dairy Drink acceptable as a substitute?

A. No, No

Q39. How many sack lunches are required daily? Please provide the current sack lunch menu.

A. Sack lunches are not required on a regular basis. Less than 10 per month in unique situations.

Q40. Are any Juveniles being housed at the facility? If so please detail how many and what menu adjustments are made to feed them.

A. See RFP and Responses in this Addendum

Q41. What time does the kitchen open and close each day?

A. This is flexible to your schedule. Currently the kitchen staff is there from around 7:30 to 4pm

Q42. Are food service staff required to leave the kitchen to deliver carts/meals to the housing areas?

A. Only to the juvenile detention center which is about 40 yards down a hallway. The County staff delivers the meals from where the kitchen staff drops it off.

Q43. How many current food service employees are working in the operation? Does the administration feel the current level of supervision is satisfactory? Please provide the current staff positions, work schedules, etc.

A. See Q12, Yes, This is determined by the contractor

Q44. Is there currently a program in place that provides the ability for inmates to order fresh foods from the kitchen and pay for those foods with their commissary account? If so please provide information on this program for the following:

A. Approved menus and prices B. Service schedules (when inmates order-when they are delivered) C. Who delivers the completed orders?

D. What is the average weekly sales volume in dollars?

E. What is the current commission rate?

F. Are there any restrictions or limits for purchases?

G. Does the program allow for family and friends to also order items on the menu via phone or internet? If not is this something the facility would approve of?

H. How many inmates on average are eligible to participate in this program on any given week?

A. No

*******End of Addendum 1*******

Attachment A

DocuSign Envelope ID: E5B4143B-F9D8-48F1-8D97-2B5743C25EE5DocuSign Envelope ID: C78CF23B-4102-4BC6-9921-BD72E780E1A3

Sheriff 12/22/2020

Mike Lukas

Attachment B

Summit: Corrections

Saturday

Jan-21, Feb-18, Mar-18, Apr- 15, May-13, Jun-10, Jul-08, Aug-05, Sep-02 ...

Eiri;akiast

Luhch Hot Dog

Bread White

Chips

Beans Baked

Ketchup PC

Frosted Bar

Fortified Flavored Beverage PC

Dinner Baked Ham

Country Gravy

Buttered Rice

Seasoned Corn

Bread White

Frosted Bar

Fortified Flavored Beverage PC

Dietary Consultant

1 cup

1 tsp

2each

2 slices

1 oz

3/4 cup

1 each

1/48 cut

1 each

3 oz

Zoz

1 cup

1/2 cup

2 slices

1/48 cut

1 each

Sunday

Jan-22, Feb-19, Mar-19, Apr- 16, May-14, Jun-11, Jul-09, Aug-06, Sep-03 ...

Ham & Beans 10 oz

Candied Carrots 1/2 cup

Buttered Sweet 1/48 cut Cornbread

Frosted Bar 1/48 cut

Fortified Flavored leach Beverage PC

Mac & Cheese wMeat 10 oz

Biscuit Buttered 1/48 cut

Cooked Vegetable 1/2 cup

Frosted Bar 1/48 cut

Fortified Flavored leach Beverage PC

Report Date:3/10/2023 2:05:37 PM

WI - Portage County

Monday

Jan-23, Feb-20, Mar-20, Apr- 17, May-15, Jun-12, Jul-10, Aug-07 Sep-04 ...

Italian Pasta Bake

Seasoned Mixed Vegetables

Garlic Biscuit

Frosted Bar

Fortified Flavored Beverage PC

Breaded Chicken Patty

Hamburger Bun

Ranch Pasta Salad

Seasoned Corn

Frosted Bar

Fortified Flavored Beverage PC

10oz

1/2 cup

1/48 cut

1/48 cut leach

1 each

1 each

1 cup

1/2 cup

1/48 cut.

1 each

Tuesday

Jan-24, Feb-21, Mar-21, Apr- 18, May-16, Jun-13, Jul-11, Aug-08, Sep-05 ...

Hearty Meat Gravy 8oz

Buttered Mashed lcup Potatoes

Seasoned Green 1/2 cup Beans

Biscuit Buttered 1/48 cut

Dessert Bar 1/48 cut

Fortified Flavored leach Bue-age PC

Chili 8oz

Buttered Rice 1 cup

Seasoned Carrots 1/2 cup

Biscuit Buttered 1/48 cut

Frosted Bar 1/48 cut

Fortified Flavored 1 each Beverage PC

Approval Date

WI - Portage County

Wednesday

Hot Dog 2each

Bread White 2 slices

Macaroni Salad 1/2 cup

Seasoned Mixed 1/2 cup Vegetables

Ketchup PC 1 each

Regular

Thursday

Charbroil Patty 1 each

Hamburger Bun 1 each

Chips 1 oz

Beans Baked 1/2 cup

Ketchup PC 1 each

Frosted Bar 1/48 cut Frosted Bar 1/48 cut

Fortified Flavored 1 each Fortifie� Flavored 1 each

Ham & Cheesy Rice 10 oz

Seasoned Peas 1/Z cup

Buttered Sweet 1/48 cut Cornbread

Frosted Bar 1/48 cut

Fortified Flavored leach Beverage PC

Beverage PC:

Breaded Chicken Patty 1 each

Poultry Gravy

Buttered Rice

Seasoned Green Beans

Biscuit Buttered

Frosted Bar

Fortified Flavored Beverage pc _

2 fl oz

1 cup

1/2 cup

1/48 cut

1/48 cut

1 each

Page

Week 1

Friday

Jan-27, Feb-24, Mar-24, Apr- 21, M ay-19, Jun-16, Jul-14, Aug-11, Sep-�8 ...

Sausage Jambalaya 10oz

Seasoned Peas & 1/2 cup Carrots

Buttered Sweet 1/48 cut Cornbread

Dessert Bar 1/48 cut

Fortified Flavored 1 each Beverage PC

Sloppy Joes 3.2 oz

Hamburger Bun 1 each

Beans Baked 3/4 cup

Seasoned Mixed 1/2 cup Vegetables

Frosted Bar 1/48 cut

Fortified Flavored 1 each Beverage PC of 4

Attachment C

Summit: Corrections WI - Portage County

Saturday Sunday Monday

Feb-11, Mar-11, Apr-08, May- Feb-12, Mar-12, Apr-09, May- Feb-13, Mar-13, Apr-10, May- 06, Jun-03, Jul-01, Jul-29, Aug- 07, Jun-04, Jul-02, Jul-30, Aug- 08, Jun-05, Jul-03, Jul-31, Aug-

26, Sep-23... 28, Sep-25, ..

B�i,ifa"sfi, /'

Sloppy Joes

Hamburger Bun

Cooked Beans

Chips

Frosted Bar

Fortified Flavored Beverage PC

Dinn\:ff· Italian Pasta Bake

Seasoned Peas

Garlic Biscuit

Frosted Bar

Fortified Flavored Beverage PC

Dietary Consultant

3.2oz leach

1/2 cup

1oz

1/48 cut leach

10 oz

1/2 cup

1/48 cut

1/48 cut leach

Breaded Chicken Patty

Poultry Gravy

Buttered Mashed Potatoes

Seasoned Carrots

Biscuit Buttered

Frosted Bar

Fortified Flavored

BBQ Meatballs

Buttered Sweet Cornbread

Chips

Beans Baked

Frosted Cake

Fortified Flavored Beverage PC leach

211 oz

1 cup

1/2 cup

1/48 cut

1/48 cut

�.each.

6each

1/48 cut l oz

1/2 cup

1/48 cut

1 each

Taco Joes

Hamburger Bun

Mexican Rice

Seasoned Corn

Frosted Bar

Fortified Flavored Beverage PC

Turkey & Noodle Casserole

Seasoned Carrots

Biscuit Buttered

Frosted Bar

Fortified Flavored Beverage PC

3.2oz leach lcup

1/2 cup

1/48 cut

1 each

10oz

1/2 cup

1/48 cut

1/48 cut

1 each

Tuesday

Feb-14, Mar-14, Apr-11, May- 09, Jun-06, Jul-04, Aug-01, Turkey Cheesy Rice 10oz

Seasoned Peas & 1/2 cup Carrots

Buttered Sweet 1/40 cut Cornbread

Frosted Bar 1/48 cut

Fortified Flavored leach Beverage PC

Meatloaf Patty leach

Brown Gravy 2fl oz

Buttered Rice 1 cup

Seasoned Corn 1/2 cup

Biscuit Buttered 1/48 cut

Frosted Bar 1/48cut

Fortified Flavored 1 each Severa e PC

Approval Date

Report Date:3/10/2023 2:05:37 PM WI - Portage County

Regular

Wednesday

Feb-15, Mar-15, Apr-12, May- 10, Jun-07, Jul-05, Aug-02, Au�-30,. S�p-27 ...

Kielbasa 1 each

Buttered Rice lcup

Seasoned Green 1/2 cup Beans

Buttered Sweet 1/48 cut Cornbread frosted Bar 1/48 cut

Fortified Flavored 1 each

Breaded Chicken Patty leach

Hamburger Bun leach

Seasoned Carrots 1/2 cup

Macaroni & Cheese 1 cup

Frosted Bar 1/48 cut I

Fortified Flavored leach Beverage PC

Thursday

Feb-16, Mar-16, Apr-13, May- 11, Jun-08, Jul-06, Aug-03, Aug-31, Sep-28 ...

Spanish Rice 10 oz Casserole

Seasoned Corn 1/2 cup

Buttered Sweet 1/48 cut Cornbread

Frosted Bar 1/48 cut

Fortified Flavored 1 each Beverage PC

Sloppy Joes 3.2oz

Hamburger Bun 1 each

Macaroni Salad 1 cup

Cooked Vegetable 1/2 cup

Frosted Bar 1/48 cut

Fortified Flavored 1 each Beverage PC

Week4

Friday

Feb-17, Mar-17, Apr-14, May- 12, Jun-09, Jul-07, Aug-04, Sep-01, Sep-29 ...

: ·\;.���/:!t�tf:;t\·',)·'', Turkey Stew

Seasoned Carrots

Biscuit Buttered

Dessert Bar

Fortified Flavored Beverage PC

Charbroil Patty

Hamburger Bun

Baked Beans

Seasoned Peas

Ketchup PC

Frosted Bar

Fortified Flavored Severa e PC of 4 lcup ltsp

8oz

1/2 cup

2 1/48 cut

1/48 cut

1 each leach

1 each

1/2 cup

1/2 cup leach

1/48 cut

1 each

Attachment C Menu