2023-11-17 20320 BGVC TAB SPECIAL CONDITIONS (002).pdf

HVAC TESTING, ADJUSTING & BALANCING SERVICES

Bowling Green Veteran’s Center

KY Department of Veteran’s Affairs

Bowling Green, KY

SPECIAL CONDITIONS 01000 A - 1

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01000 A - SPECIAL CONDITIONS for TAB Work

Re: Bowling Green Veterans Center

KY Department of Veteran’s Affairs Bowling Green, KY Account #: 074-C9MU-BG02-00 Request for Bid No: RFB-158-22

Index:

1. Project Information / Scope

2. Related Documents and Information

3. TAB – Additional Services

4. List of Unit prices

5. Coordination and Participation

6. Substantial and Final Completion Dates

7. Payment

8. Project Directory

1. PROJECT INFORMATION / SCOPE:

A. The Building is a single story facility consisting of Resident Rooms, Kitchen, Staff Offices, Storage, Multi-Purpose Rooms, and other areas as shown on drawings. Building Square Footage: 76,000 SF.

B. Scope of work for the TAB (Testing Adjusting and Balancing) Agency consists of furnishing all required materials, tools, instruments, coordination, participation and labor to perform and complete the TAB ser-vices per the Project plans and specifications for the above referenced Building Project.

a) The HVAC systems for the building consists of Closed Circuit Fluid Cooler, Boilers, Hydronic Pumps, Water Source Heat Pump Units, Kitchen Exhaust System, , and exhaust fans, etc.

b) Controls for the project consist of control systems for the HVAC systems in the building. The HVAC control system will interface into the DECA CEMCS system.

c) Duct leakage testing is required (see specifications). Provide separate cost per unit prices.

C. These Special Conditions apply to all Divisions of the Specifications for the above project. Refer to the specifications for specific information.

2. RELATED DOCUMENTS AND INFORMATION:

A. Project Documents (plans and specifications) and related information for this project is available on DECA’s eCommunications web site hosted by Lynn Imaging.

B. After award of the TAB Contract, the successful bidder will receive a “Link” for access to the web site for the above referenced Project.

C. It is the Responsibility of the TAB Agency to review all Project Documents and coordinate their work with the GC (General Contractor), and the Commissioning Agency for the Project.

SPECIAL CONDITIONS 01000 A - 2

3. TAB - ADDITIONAL SERVICES:

A. The TAB Agency shall include in their Bid the following.

a) Additional Services:

1. Supplemental Services:

i. Attend Project Progress Meetings as needed.

2. Un-anticipated Services:

i. Work not anticipated in the Base Bid Documents. This may include repeated testing due to the equipment not being ready for/or passing the initial tests; ad-ditional services requested by the Owner or Engineer.

B. Posting Daily Reports in eComm:

a) The TAB Agency shall document their time spent in Daily Reports Log.

b) TAB Agency shall post their Daily Reports within one day of completing fieldwork under workflow

“7.2 AE/ Owner Observation Reports” in eComm (eCommunications) for this Project.

c) The TAB Agency shall indicate in their Project Log which items are repeats of work, not ready, failed, etc, as this time will be back-charged by Change Order from the GC’s Contract.

d) There are no allowances in this project.

4. LIST OF UNIT PRICES:

A. Unit Prices shall include furnishing all labor, materials, supplies, services and all items of cost, and overhead and profit for the Agency and any Subcontractor involved. Unit Prices shall be used uniformly without modification for either additions or deductions.

Description of Work Quantity Unit Price

Calibration of devices, Ductwork and Casing Pressure Testing 1Hour $ /Hour

Additional Trips to Job Site 1Trip $ /Trip

Duct Leakage Testing Total Scope $ Lump Sum

5. COORDINATION AND PARTICIPATION:

C. Coordination with GC and the HVAC Contractor:

a) The TAB Agency is responsible for certain aspects for this project including, but not limited to the following:

i. Completion of Checkout and Start-up Plans

ii. Participation in equipment start-up

iii. Providing draft/pencil copies of preliminary TAB reports as systems complete TAB pro-cedures

iv. Participation in Owner Training

v. Participation in TAB Verification.

SPECIAL CONDITIONS 01000 A - 3

D. Prompt expeditious responses are required: The TAB Agency shall promptly visit the project site and complete their fieldwork expeditiously upon receiving 48 hour notice from the General Contractor.

All reports shall be completed and uploaded to eCommunications within 1 day after fieldwork is com-pleted. This includes all initial field reports and any subsequent required revisions or revisits to the site.

6. SUBSTANTIAL AND FINAL COMPLETION DATES:

A. Project Completion dates for the GC (General Contractor):

• Substantial Completion date is November 20, 2024.

• Final Completion date is April 9, 2025.

B. Project completion date for the TAB Contractor:

• Final Completion is August 30, 2024

C. The TAB Agency is responsible for coordinating their work with the project schedule through the Gen-eral Contractor and the Commissioning Agency.

7. PAYMENT:

A. The TAB Agency may submit invoicing for partial payments up to 90% of the contract amount pending the acceptance of the completed work by the A/E Project Design Engineer.

B. The TAB Agency may submit invoicing for remaining 10% of their contract contingent upon final ac-ceptance of the completed work.

A. Invoicing and change orders should be emailed to Kristi.Sharp@ky.gov or

FinDECAInvoices@ky.gov. Reports should be loaded in eCommunications.

a) To post a Report go to your Dashboard in eComm; find this Project by RFB #; pick “Item Logs” (from the blue bar); pick “6.12 Invoice for TAB Services” from the dropdown menu; post your report, and then pick “save and submit to next step”.

b) The TAB Report will then go to the Engineer for either: review and comments; revert back a step; and/or for acceptance.

c) The TAB Agency will receive payment, after acceptance of the TAB Report by those in the eComm Workflow.

mailto:Kristi.Sharp@ky.gov mailto:FinDECAInvoices@ky.gov

SPECIAL CONDITIONS 01000 A - 4

8. PROJECT DIRECTORY:

Agency:

Project Manager: Michael Rodgers Kentucky Department of Veterans Affairs Phone: (502) 564-9203 Mobile (502) 682-0928 michaeld.rodgers@ky.gov

Engineer:

KFI Engineers Chris Keath Lexington, KY 40517 Phone (859) 401-0167 Cell Phone: (859) 321-8222 cckeath@kfi-eng.com

General Contractor (GC):

A&K Construction 100 Calloway Court Paducah, KY 42001 Justin Hopkins Phone (270) 559-2853 jhopkins@akconstruction.com

DDC Controls Contractor:

Automated Building Concepts 9235 US Highway 62 Calvert City, KY 42029 David East Mobile: (270) 898-1355

Owner Project Manager(s):

William H. Novak Finance & Administration Cabinet Department for Facilities & Support Services Division of Engineering and Contract Administration Bush Building 403 Wapping Street Frankfort, KY 40601 Mobile: (502) 382-8680 Bill.Novak@ky.gov mailto:charles.c.ammonsjr.nfg@mail.mil