2023-05-30 - SOW Lab Environment Monitoring.docx

STATEMENT OF WORK/REQUIREMENTS DOCUMENT

Title: Procurement of Laboratory Environmental Monitoring Systems May 30, 2023

I. BACKGROUND INFORMATION

The Precision Imaging Facility at the National Institute of Standards and Technology (NIST) is involved in the characterization of metals, semiconductors, and insulators in support of multiple projects. Materials characterization equipment, including electron microscope allow NIST scientists to make direct correlations between material processing, (nano)structure, and resulting properties. The operation of electron microscopes (and similar equipment) requires the maintenance of stringent laboratory environmental conditions, including acoustic noise, electromagnetic interference, and mechanical vibrations.

NIST specifically requires laboratory environmental monitoring equipment, including one mobile environmental monitoring system, and up to three fixed environmental monitoring systems. The mobile monitoring system will allow NIST staff to survey laboratory spaces prior to acquisition and installation of new equipment. The fixed environmental monitoring systems will allow NIST staff to constantly monitor laboratory environmental conditions to ensure that the high-precision characterization tools can function properly.

II. SCOPE

The Contractor shall deliver and install one mobile laboratory environmental monitoring system with features as defined in the “Minimum Requirements” section inclusive of FOB Destination. At the Government’s request, the Contractor shall deliver up to three (3) fixed laboratory environmental monitoring systems with features as defined in the “Minimum Requirements” section including of FOB Destination. Software as defined in the “Minimum Requirements” section shall be included. All systems shall be covered under warranty for at least one (1) year following acceptance by the Government to include all parts, software, labor, and shipping.

III. MINIMUM REQUIREMENTS

CLIN 0001: Mobile Laboratory Environmental Monitoring System Description: Mobile laboratory environmental monitoring system for measuring acoustic noise, electromagnetic interference, and mechanical vibrations Quantity: one (1)

Technical Specifications:

A mobile environmental monitoring system shall consist of a suite of sensors to measure acoustic noise, electromagnetic interference, and mechanical vibrations. The system shall also include a sensor interface/orchestration module which all sensors connect to, and a computer which can read and record information from the sensor interface/orchestration module and provide processing of the collected signals. The entire system shall fit in a rugged carrying case which is appropriate for transporting the system during airline travel or via standard commercial shipping methods.

The system shall include:

A. Environmental monitoring sensors

a. A free-field microphone for measuring acoustic noise

i. Sensitivity of 50 mV/pA or better

ii. Frequency range of 20 Hz – 10,000 Hz or larger

iii. Dynamic range of 14.6 – 146 dB or better

b. Up to two (2) electromagnetic interference (EMI) sensor(s)

i. Able to measure both AC and DC fields on three axes

1. AC and DC field measurements may be measured non-simultaneously

ii. A frequency measurement range of 0-1,000 Hz or larger

iii. A measurement range of ±20 mG (±2.0 µT) or larger

c. Up to three (3) mechanical vibration sensors

i. Sensitivity of 10 V/g or better

ii. Frequency response range of 0 – 300 Hz or larger

B. Sensor interface/orchestration unit

a. The sensor orchestration unit shall interface with all of the sensors defined in Section A.

b. The Contractor shall state in their response how many sensors defined in Section A can be simultaneously connected to and read by the sensor interface/orchestration unit.

C. Laptop Computer

a. The system shall include a laptop-style computer that connects to the sensor interface/orchestration unit in Section B.

b. The computer shall include any software and software license(s) required to collect, process, visualize, and report the data collected from the sensor interface/orchestration unit.

D. Carrying/shipping case

a. The system shall include a carrying/shipping case that allows for safe transport of the system via commercial airline baggage or via standard commercial shipping methods.

E. Tripod

a. If necessary for reliable measurements, the system shall include a tripod for holding/supporting sensors during measurements.

F. Cables and Power Supplies

a. The system shall include all power supplies and cables that are required to power and connect all the components defined above.

G. Electrical Power

a. The system and all its components shall be able to be powered by either 120 V/60 Hz single phase power or 208 V/60 Hz single phase or three phase power. If the system requires power other than those described above, the Contractor may provide a suitable transformer that can be powered using the above electrical specifications.

H. Inspection and Acceptance

a. After system delivery, the Government will inspect the system to determine that it performs according to the system specifications before it is accepted.

I. Delivery

a. The contractor shall be responsible for delivering the system to Building 81 on the NIST campus in Boulder, CO. The delivery address shall be 325 Broadway, Boulder, CO 80305.

b. No installation by the Contractor is required.

J. Training

a. The Contractor shall provide six hours of remote training (e.g. phone or video conference) on the operation of the mobile laboratory environmental monitoring system.

K. Warranty

a. The Contractor shall provide a comprehensive warranty to cover the system for a period of one (1) year. The warranty shall cover all parts, labor, and travel related to execution of the warranty.

CLIN 0002: Fixed Laboratory Environmental Monitoring System OPTION Description: Fixed laboratory environmental monitoring system for measuring temperature/humidity, acoustic noise, electromagnetic interference, and mechanical vibrations Quantity: Up to four (4) Option Execution: Within 180 days after contract award

Technical Specifications:

A mobile environmental monitoring system shall consist of a suite of sensors to measure acoustic noise, electromagnetic interference, and mechanical vibrations. The system shall also include a sensor interface/orchestration module which all sensors connect to, and a computer which can read and record information from the sensor interface/orchestration module and provide processing of the collected signals. The entire system shall fit in a rugged carrying case which is appropriate for transporting the system during airline travel or via standard commercial shipping methods.

The system shall include:

A. Environmental monitoring sensors

a. One (1) free-field microphone for measuring acoustic noise

i. Sensitivity of 50 mV/pA or better

ii. Frequency range of 20 Hz – 10,000 Hz or larger

iii. Dynamic range of 14.6 – 146 dB or better

b. One (1) electromagnetic interference (EMI) sensor

i. Able to measure both AC and DC fields on three axes

ii. A frequency measurement range of 0-1,000 Hz or larger

iii. A measurement range of ±20 mG (±2.0 µT) or larger

c. Three (3) mechanical vibration sensors

i. Sensitivity of 10 V/g or better

ii. Frequency response range of 0 – 300 Hz or larger

d. One (1) temperature and humidity sensor

i. Temperature range of 0 °C to 100 °C

ii. A temperature resolution of 0.01 °C

iii. Humidity range of 0 – 100 %RH

iv. Humidity resolution of 0.01 %RH

B. Sensor interface/orchestration unit

a. The sensor orchestration unit shall interface with all the sensors defined in Section A.

b. The sensor orchestration shall connect to a computer or a local network via a standard ethernet port.

c. The Contractor shall state in their response how many sensors defined in Section A can be simultaneously connected to and read by the sensor interface/orchestration unit.

C. Software

a. The system shall include any software and software license(s) required to collect, process, visualize, and report the data collected from the sensor interface/orchestration unit.

D. Signal Beacon

a. The system shall include a “signal beacon” which can indicate a go/no-go status (e.g. green light/red light) of the laboratory environment.

E. Tripod

a. If necessary for reliable measurements, the system shall include a tripod for holding/supporting sensors during measurements.

F. Cables and Power Supplies

a. The system shall include all power supplies and cables that are required to power and connect all the components defined above.

G. Electrical Power

a. The system and all of its components shall be able to be powered by either 120 V/60 Hz single phase power or 208 V/60 Hz single phase or three phase power. If the system requires power other than those described above, the Contractor may provide a suitable transformer that can be powered using the above electrical specifications.

H. Inspection and Acceptance

a. After system delivery, the Government will inspect the system to determine that it performs according to the system specifications before it is accepted.

I. Delivery

a. The contractor shall be responsible for delivering the system to Building 81 on the NIST campus in Boulder, CO. The delivery address shall be 325 Broadway, Boulder, CO 80305.

b. No installation by the Contractor is required.

J. Training

a. The Contractor shall provide six hours of remote training (e.g. phone or video conference) on the operation of the fixed laboratory environmental monitoring system.

b. If the Government purchases multiple systems only six total hours of training are required

K. Warranty

a. The Contractor shall provide a comprehensive warranty to cover the system for a period of one (1) year. The warranty shall cover all parts, labor, and travel related to execution of the warranty.

IV. DELIVERABLES

V. PLACE OF PERFORMANCE

All items shall be delivered to the Government’s facility at 325 Broadway, Boulder, CO 80305

VI. PERIOD OF PERFORMANCE

Base period of 24 weeks, plus four 24-week options that will be executed simultaneously.

VII. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the loading dock at:

National Institute of Standards and Technology 325 Broadway Street, Building 81 Boulder, CO 80305

VIII. INSTALLATION

No installation by the Contractor is required.

IX. TRAINING

Training requirements for each system is defined above in line items 0001 and 0002. The training shall provide a thorough demonstration of all system/solution functions, maintenance, data administration, and basic troubleshooting. The training may be completed virtually, Monday – Friday during the normal operating hours of 8:00 a.m. - 5:00 p.m. (with the exception of Federal holidays and unanticipated closures).

X. INSPECTION & ACCEPTANCE

Inspection and acceptance terms are articulated in 52.212-4. The Government reserves the right to perform such performance tests and evaluations to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated.

XI. Warranty and Service:

Warranty requirements for each instrument is defined above in line items 0001 and 0002.

XII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the COR of fully installed system, AND

1. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

1. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

1. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules may be submitted with the vendor’s response to the RFQ for consideration.

XIII. GOVERNMENT FURNISHED PROPERTY

No government property will be furnished.

XIV. MISCELLANEOUS INFORMATION

Safety: The Contractor’s employees shall be responsible for knowing and complying with all best- practice installation procedures, protocols, and safety regulations. Such regulations include, but are not limited to, general safety, PPE, fire prevention, and waste disposal.

Security: NIST is a restricted campus. The contractor will conform with all appropriate requirements to gain permission to access the site if required.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm) mountain time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor’s employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office and conform to the restrictions associated with the type of identification badge issued.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. Since requirements may change, the contractor will keep abreast of and conform with any updates prior to driving a vehicle onto the NIST campus.