20220405 Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Aircraft Ground Power Units, Aviano Air Base, Italy no later than m

SSgt. Madison Degarmo, madison.degarmo@us.af.mil, +39 (0)434307451 Ms.

Ms. Barbara Cavallin, barbara.cavallin.it@us.af.mil, +39 (0)434307987

General Information

Requirement Information Description: This solicitation is for a firm fixed price contract and will be awarded to the contractor that meets the salient characteristics and provides the most advantageous price to the Government. Quotes must include proof of adherence to provided specifications and salient characteristics (quotes will be checked for technical acceptableness based on requirements posted) and have a satisfactory past performance with Government contracts.

The 56 HMU is requesting five indoor (5) Aircraft Ground Power Units.

All items must be received within seven (7) weeks of contract award and training is to be provided within one (1) week of delivery.

Submit all questions and quotes to the PoCs referred to above.

The closing date for quotes is 20 April 2022, 1630 hours (04:30 PM) CET. Questions may be submitted NLT five (5) days before the solicitation close date.

Quotes submitted need to have specifications attached that match the items described in the Attachment #1 to this Solicitation.

New Equipment ONLY. NO USED OR REMANUFACTURED PRODUCTS WILL BE ACCEPTED.

Delivery Location and Place of Performance: Direct Shipping to Aviano Air Base, Italy; DoDAAC: F1F2A1 Warranty: Warranty terms must be submitted in a separate document and will be attached to the contract.

Line Item Description Quantity Unit Unit Price Extended Price

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ) using Simplified Acquisition Procedures

3. This solicitation document and incorporated provisions and clauses are those in effect through:

4. The North American Industry Size Classification (NAICS) code associated with this requirement is #335312 Motor and Generator Manufacturing, the Product Service Code (PSC) is #1730 Aircraft Ground Servicing Equipment

Federal Acquisition Circular Defense Federal Acquisition Regulation Public Notice

Air Force Federal Acquisition Circular

31st FIGHTER WING (USAFE)

Instructions to Quoters

31st FIGHTER WING (USAFE)

Attachments

Evaluation Criteria

Clarification of language used. This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

Submitting your quote. Submit quotations to the office specified in this solicitation and before the exact time specified in this solicitation.

You may submit more than one quote, and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government. In this case, we will evaluate each quote separately. At a minimum, quotations must show: (1) The solicitation number; (2) The name, address, and telephone number of the quoter; (3) A description of the items being quoted in sufficient detail to evaluation compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (4) Terms of warranty; (5) Acknowledgment of any amendments to the solicitation; (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Submission deadline. We must receive your quote by email at the following email addresses: madison.degarmo@us.af.mil and barbara.cavallin.it@us.af.mil by the deadline specified above.

We will not consider any quote that we receive after the deadline, unless we receive it before issuance of the purchase order and considering it will not delay our purchase. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received by the contracting office by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We may reject any quote that is not based on these terms in every aspect.

Insert the price for CLIN 0001. The proposed price shall be submitted in U.S. Dollars. CLIN 0001 shall be all-inclusive and cover the contractor's total cost to perform the supply, delivery included. NOTE: The Unit Price must be rounded to the second decimal.

Determination of contractor responsibility. Before issuance of a purchase order, the Contracting Officer will determine the prospective contractor is responsible and has the capacity to satisfy the Government requirement. To this end, the Contracting Officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product, evidence of adequate financial resources to perform in accordance with the purchase order or the ability to obtain them, evidence of the contractor's ability to comply with the delivery schedule, information regarding the contractor's organization, experience, or any other documentation and information that might be necessary to determine the contractor's capacity for the procurement.

Issuance of purchase order. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter's initial quotation should contain the quoter's best terms. The Contracting Officer may reject any or all quotes. After the evaluation of initial quotes received, the Contracting Officer may negotiate final terms with one or more quoters of the Government's choice before issuing a purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government's choice and will not use the formal source selection procedures described in FAR Part 15. The Contracting Officer will make an award to the vendor whose quote offers the best value to the Government in accordance with the evaluation criteria cited in FAR 52.212-2 and in the relevant Addendum.

System for Award Management (SAM). Quoters shall provide the confirmation of their SAM registration along with their quote. Quoters are required to be registered in SAM at the time a quotation is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Visit https://sam.gov/ for information on registration.

Text6: #1 Salient Characteristics 05 April, 2022 #2 pages #2 Clauses and provisions applicable to this acquisition, 05 April 2022, #8 pages

Award will be made to the quoter who meets all the salient characteristics, the technical requirements and the required delivery deadlines and provides the most advantageous price to the Government.

All quotes that do not meet the salient characteristics, technical requirements and delivery schedule will be deemed non-conforming and will not be evaluated. The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.