2022 STATEMENT OF WORK FOR MEDICAL GAS SERVICES FOR NAVAL HOSPTIAL 29 PALMS (revised).docx

2022 STATEMENT OF WORK FOR MEDICAL GAS SERVICES FOR

NAVAL HOSPTIAL TWENTYNINE PALMS

SECTION A: GENERAL WORK STATEMENT

A. The purpose of the contact is to provide medical gas compressed gas cylinders weekly delivery to the Naval Hospital, Twentynine Palms, CA for the period of one year from 01 April 2022 to 31 March 2027. Deliveries to Naval Hospital, Twentynine Palms will either be in compressed gas cylinders or cryogenic containers as noted below.

SECTION B: EQUIPMENT

The contractor shall provide the compressed gases identified in paragraph C.2.2 to Naval Hospital Twentynine Palms. Desired on-hand inventory levels are identified in paragraph C.2. Paragraph C.2.2 identifies that allotted amounts of medical gases that may be required within a 12 month period. The responsibility for the purchase, maintenance and replacement of these cylinders required to support this contract shall be the sole responsibility of the contractor.

SECTION C: DESCRIPTION/SPECIFICATIONS

C.1. SPECIFICATIONS FOR THE NAVAL HOSPITAL

All work under this contract shall be accomplished in accordance with specifications in MIL-STD 1411B, with amendments and revisions thereto, and with any Military Specifications of Standards cited herein. In addition, because of the uniqueness of hospital requirements, the contractor shall maintain adequate procedures for collecting, transporting, processing, storage and testing of medical gases.

C.2. SCOPE

The contractor shall pick-up empty compressed gas cylinders from Naval Hospital Twentynine Palms at least once a week as needed. The contractor shall ensure that the minimum number of full reserve compressed gas cylinder inventory at Naval Hospital Twentynine Palms is maintained at the following levels:

It is the responsibility of Naval Hospital Twentynine Palms to notify the contractor when compressed gas cylinders need to be replenished. If Naval Hospital Twentynine Palms has an urgent need for medical gas replenishment, the contractor shall respond to the special request within one standard business of being notified. Delivery of the compressed gas shall be within two standard business days.

Emergency orders for medical gases shall be delivered within 24 hours of being ordered.

C.2.1. LIQUID NITROGEN REPLISHMENT

Liquid nitrogen shall be replenished on site as needed. Naval Hospital Twentynine Palms shall contact the contractor at least one week in advance to order liquid nitrogen. The number of 35 liter containers to be replenished will be noted in the order. The contractor is required to replenish the liquid nitrogen containers on site at Naval Hospital Twentynine Palms.

C.2.2. AVERAGE ANNUAL COMPRESSED GAS AND LIQUID NITROGEN USAGE

The average annual usage of compressed gases and liquid nitrogen are provided in the table below:

C.3. COMPRESSED GAS CYCLINDER HYDROSTATIC TESTING

The contractor is responsible for completing all hydrostatic testing of compressed gas cylinders as specified in MIL-STD 1411B. When requested, the contractor shall provide supporting documentation to verify hydrostatic testing on all cylinders owned by Naval Hospital Twentynine Palms.

C.4. CERTIFICATION OF GAS

The contractor is responsible for ensuring that all medical gases provided by them meet the purity requirements specified in MIL-STD 1411B. Copies of the medical gas testing shall be provided when requested by Naval Hospital Twentynine Palms.

C.5. COMPRESSED GAS CYLINDER REPAIR

The contractor is responsible for maintaining and repairing all gas cylinders. If the cylinder becomes unserviceable, the contractor is responsible for its replacement.

C.6. PICK-UP AND DELIVERY

The contractor must be within 45 miles. Highway 62 is the primary roadway leading from I-10 to Twentynine Palms CA. The portion of Highway that is the most susceptible to closure is through the mountain grade leading up to Morongo Valley (south of Yucca Valley). This roadway has been closed in the past due to severe inclement weather. The vendor providing medical gases to the hospital must be located to facilitate pick-up and delivery during any closure of this upward grade on Highway 62 to the Yucca Valley/Twentynine Palms area. In the event of an emergency order that is needed within hours of being ordered and the contractor doesn’t have a driver available, the contractor must be accessible so that the cylinder(s) may be picked up and delivered by a staff member from the Naval Hospital Twentynine Palms within 1.5 hours. The contractor shall routinely pickup and deliver compressed gas cylinders on Thursday unless there are no empty cylinders to pick up, or deliveries to be made. A permanent change in the delivery day must be agreed upon by both parties. The contractor is responsible for loading and unloading all compressed gas cylinders from and to the compressed gas storage room(s). All transportation charges for deliveries and pickups shall be included in the price of the compressed gas. Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc. shall NOT be billed to or collected from the Naval Hospital Twentynine Palms for orders received under this contract. This shall include special or emergent orders as well. The contractor shall only accept orders from Material Management or from the Safety Office. In the event that a holiday falls on Thursday, the contractor is to contact the Safety Office to schedule an alternate date and time for pickup and delivery. The contractor shall pick up empty compressed gas cylinders at least weekly. It is the responsibility of Naval Hospital Twentynine Palms to notify the contract that they have empty cylinders to be picked up. Deliveries of full compressed gas cylinders may coincide with picking up empty cylinders. It is acceptable for the contractor to contact the Safety Office prior to a scheduled pickup date to ensure that there are no empty compressed gas cylinders to be picked up. In the event that Naval Hospital Twentynine Palms has no empty compressed gas cylinders to be picked up, liquid nitrogen containers to be replenished, or scheduled deliveries, the contractor shall not be required to stop by Naval Hospital Twentynine Palms.

C.6.1 HOURS OF OPERATION

Routine delivery and pick up times shall be from Monday to Friday between the hours of 07:30AM to 2:30PM. Variance from these times shall be on a case by case basis when agreed upon by the contractor and the Naval Hospital Twentynine Palms.

C.6.2. COMMUNICATIONS

The contractor is responsible for ensuring their personnel are fluent in speaking, reading and writing in English.

The contractor shall provide emergency contract name(s) and telephone numbers for contingency and emergency situations.