2022 Sound SOW Final Copy .pdf

Statement of Work (SOW)

2022 NELLIS AIR SHOW

SOUND CONTRACT

Dated: 25 July 2022

Description of Service:

General Requirements: Contractor shall provide sound operations to support the 2022 Nellis Air Force Base Aviation Nation Air Show.

Background: The Nellis Air Show is an event held at Nellis Air Force Base, NV. The event is expected to have nearly 250,000 viewers over a three-day period. The event features aerial demonstrations, military displays, and food and drinks.

Contractor Requirements: The Contractor shall furnish, assemble, manage, disassemble, and remove all items/equipment necessary for performing all sound for the show.

Within three business days of contract award, the contractor shall meet with the government Director of Ground Ops, Dir of Air Operations and the Air Show Director for the purposes of conducting a coordination meeting to pinpoint and clarify locations and set up of the requirements called for in this contract.

Daily Sound Requirements: The contractor shall be on duty and ready to control sound operations for the air show NLT 0730L on 4-6 Nov until 1700L. Contractor will do a complete sound check prior to the arrival of the Air Boss and Narrator at the Operations Area each day. Another sound check will be accomplished with the Air Boss and Narrator prior to gates opening each day.

Contractor Requirements: The contractor must provide a sound system of high quality and will have both be wired and wireless speakers. The sound system must cover at least 4500’ of the crowd line and have four to five self-contained speaker towers in the middle of the ramp, complete with each tower having its own power source (quiet generators).

Contractor must provide at least five fully-functioning wireless microphones (including back-ups in case of failure), two UHF/VHF hand-held radios for the Air Boss to communicate with the aircraft directly, and must provide an elevated platform at least 8 to 15 feet high, 17’ to 28’ long and at least 10 to 12 ‘ wide. Must have the capabilities to have at least two 8’ tables for the narrator, air boss and Air Operations Director to work. This platform must have a sunshade available that does not block the overhead view for any of these individuals. All speakers and speaker towers must be elevated so as not to block the view of the crowd and must all be self-contained (quiet generators, etc.). The system must be able to accept XLR input from announcer for show feed. Contractor provide front-of-house return line via XLR to announcer.

Sales/Promotion Requirements: The contractor shall not solicit donations as additional compensation from the public on an Air Force installation. Air Force shows are free to the public and charge no admission. The Contractor may not display or present any signage or person charges for an admission fee in any way, shape, or form.

Period of Performance: Contractor shall arrive at Nellis Air Force Base not later than 1200 PST on 3 Nov 2022. Contractor shall not depart Nellis Air Force Base prior to 1730 PST on 6 November 2022 and if staying until Monday plan to depart NLT 1000 PST on 7 November 2022.

Points of Contact:

The contractor shall provide a supervisor with the authority to relay directions to all contractor employees. The supervisors shall be on-site during operations during the 2022 Air Show.

Installation Access:

The Contractor must provide the Organizer with the following information:

Full Name:

Date of Birth:

Country of Birth:

Social Security Number Driver’s License Number and State of Issue

Once the above information is provided, the Organizer will perform the required background checks and coordinate installation access for contractor employees. Contractor employees are subject to background investigations and may be denied access to Nellis AFB if negative information is present in the background investigation.

Government Furnished Property/Services:

Deposits. Deposits shall not be charged or required. All costs shall be inclusive and shall be paid in one lump sum. Payment will be made within 30 days of acceptance of a proper invoice. Please see DFARS clause 252.232-7006 for invoicing requirements. Contractor must have an active registration in the System for Award Management (SAM) to be able to receive payment.

Lodging. Lodging will be provided by the Government based on availability. In the event the Contractor must obtain lodging on their own, the Government shall reimburse the contractor at no more than the current government rate during the period of performance. For the purpose of quotes, the Contractor shall include a fee as a separate line item for lodging at the rate of $119.00 per day for double occupancy rooms. This price is subject to change prior to the event. Lodging location shall be determined by the Organizer prior to the event. The Contractor shall include the number of rooms required in their official quote. Contractor, and all individuals/Sub-Contractors assisting the Contractor in the execution of this PWS and/or accompanying the Contractor under terms of this PWS, shall be responsible for paying for all sundry items consumed. A credit card for each room provided will be required upon check-in to cover any sundry item costs.

Transportation. Rental Car costs will be paid by the Contractor up front, however, this will be reimbursed by the Organizer at contract payment. The Contractor shall be responsible for securing their own rental car reservation and rental agreement in performance of this contract.

The cost associated with the Contractor’s rental car will be included in the total contract value. The Contractor must provide the Organizer a receipt from the rental car agency with the total cost of the rental car. While the Organizer has established group reservation codes with local rental car companies for convenience in allowing the vehicles to be pre-positioned on Nellis AFB, the Contractor is not required to utilize this offering. The Organizer will not reimbursed more than the highest government rate offered. The cost associated with the Contractor’s rental car need will be included in the total contract value. The Contractor must provide the Organizer a receipt from the rental car agency with the total cost of the rental car.

Report of Damage, Destruction, Injury, or Death:

(1) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government-owned or not, and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on base, the 99th Security Forces Squadron (SFS) Law Enforcement Desk at 652-2311 shall be notified within 5 minutes of the occurrence.

(2) The Contractor shall submit the following reports to the Contracting Officer and the Government Representative appointed after the incident:

- A preliminary written report, to include witness statements, as soon as practicable.

- A complete written report within 96 hours of the incident.

END OF PERFORMANCE WORK STATEMENT