2022-NWR-41PS_SOW_Public Sewer.docx

Public Sewer (2022-NWR-41PS) Address: 42 Beagle Rd. Fredericksburg, VA 22405

Scope of work:

The contractor shall furnish all labor, supervision, equipment, tools, parts, supplies and materials, as necessary, to perform the services as described herein:

Cost for Line Item #1 (include total cost for items A-J). These are known factors. Vendors must invoice for actual cost incurred as described herein.

Please note that Vendors will be allowed to divide total invoicing (per actual costs) into 2parts based upon the completion of Section B (with appropriate documentation and completion by Stafford County) and the remaining items (A, C-J). Payment invoice for this project will be allowed to be split into two parts.

a. Section B: Total upfront cost: $15,000: Invoicing allowed once Stafford County has completed all contractual agreements and has installed the tap.

b. Sections A, C-J: Upon completion of all contractor requirements and any required approvals by Stafford County, the contractor can submit all the necessary invoices/paperwork for final payment for remaining costs associated with the remaining completed work.

A) Construct a private sewer line connecting the subject property to the Stafford County Department of Public Utilities (Sewer Authority) public sewer line in accordance with the Virginia Uniform Statewide Building Code (VUSBC), and all other applicable state and local laws, regulations, and ordinances.

B) The Contractor will act as agent for the Homeowner, and will contract with Stafford County to complete the following:

1. Initiate the Sewer Authority’s extension policy by submitting all necessary applications and deposits to extend sewer to and install a sewer tap (low-pressure force main/flushing assembly) at the edge of the Virginia Department of Transportation’s Right of Way at 42 Beagle Rd. Fredericksburg, VA 22405. A deposit of $15,000 to the Sewer Authority will be required.

a. Initiation of the Sewer Authority’s extension policy shall also include payment of the $2100 connection fee. (this fee is included in the $15,000 deposit)

2. Acting as agent for Homeowner, make sure sewer extension and low-pressure force main/flushing assembly and tap connection is installed by the Sewer Authority.

Total upfront cost: $15,000: 15,000: Invoicing allowed once Stafford County has completed all contractual agreements and has installed the tap, all invoices/recipients can be submitted for payment to reimburse the bidder/vendor for upfront costs.

3. This project is currently under a routine pump-out every 4-6 weeks which should be included in the bid.

C) Upon the Sewer Authority’s completion of sewer line extension and sewer tap/flushing assembly installation (referenced in Section “B” above), the Contractor shall:

1. Serve as an agent for the property owner and shall contact the Sewer Authority and fill out all necessary applications to connect to the newly installed low-pressure force main/flushing assembly installed by the Sewer Authority. The Availability fee of $3,585 will be due (including the Account Service Charge and Advanced Payment fee) at that time.

2. Install a 4-inch private sewer line in compliance with the VUSBC from the point the sewer exits the subject property’s house foundation to the Stafford County tap.

a. Note: results of Section B, may require the connection of a different size pipe and this can be addressed after award with a change order

b. Note: results of Section B may include requirement of installation of a grinder pump. If this is required, then the costs associated with this (and the detailed information for this) can be addressed via a change order after award after “B” above is completed/

3. The approximate 100-foot private sewer line will begin at an approximate depth of 48 inches exiting the house foundation and terminate at approximately (minimum) 42 inches depth at the Stafford County tap.

a. Note: final distance and depth will be determined by final location of sewer tap after section B above is completed. Any addition length or depth can be addressed via a change order.

D) Septic Pump-out Requirements: All bids shall include the cost to pumpout the contents of the existing septic tank by a properly licensed sewage hauler. To prevent sewage from backing into the home or erupting on property surface prior to the completion of the sewer connection work, additional pumpouts of the contents of the existing septic tank by a properly licensed sewage hauler may be required on an as-needed basis. Bids should provide a cost-breakdown per additional pumpout. If multiple pumpouts are needed preauthorization will need to occur to allow for a change order for additional, justifiable pumpouts. If the sewer line installation requires work within or under the existing drainfield, additional monitoring and pumping of the existing septic tank may be required in order to allow for the drying out of the drainfield. In these cases, for one week prior to the installation, the effluent level of the septic tank must be monitored so that it does not discharge into the pump chamber or dispersal field. The contents of the existing septic tank shall be pumped by a properly licensed sewage hauler to prevent sewage from entering the drainfield for one week prior to installation.

1. Note: This system in in active failure, as such the system requires septic pumpouts every 4-8 week. Bidder will assume costs of all required pumpouts from the time of award until such a point as the public sewer can be connected. Please provide a cost per pumpout for additional pumpouts if the need for more than one is required.

E) Tree Removal and Site Clearing: A pre-bid site visit is recommended to determine what if any tree removal or site clearing that may need to occur. Remove any trees and wood debris as necessary (as listed in the permit) to install the private sewer line and haul away wood and debris unless notified otherwise. Costs of tree removal and site clearing should be included in initial bids and a detailed accounting of what is needed must be included. Any additional site clearing, or tree removal required during installation must be submitted in writing to and approved by VDH in writing including an additional cost estimate.

F) Follow all regulations and permitting pertaining to erosion and sediment control including stabilizing, seeding, and grading the site after construction to return to the original state. Control construction runoff with proper practices so as not to become a nuisance to the owner or to neighboring properties or cause sediment to be discharged into state waters and drainage ditches. Construction debris generated by the project must also be removed from the site and disposed of properly.

G) Upon completion of a connection to public sewer, the existing septic system shall be properly abandoned. At a minimum this includes pumping out the contents of the existing septic tank/pump chamber (cess pool, etc.) by a licensed onsite sewage system operator, crush the tank (place hole(s) in bottom of tank for drainage and stabilization), place lime over the crushed tank, fill the tank with clean fill material and restore the area to its original condition. Abandonment may also include removing unused sewer line and conveyance lines and crushing/liming and filling the distribution box. Additional actions may be required by local ordinance or by the authorizing public utility.

H) Bidders shall comply with all requirements of the Department of Professional and Occupational Regulations (DPOR) for contracting and executing the contract with the Virginia Department of Health. Operate within the requirements of the DPOR Board for Contractors and proof of insurance. Bidders contacted by VDH to provide any missing required documents, must provide the document within 24 business hours or their bid will be considered non-responsive.

I) Provide to VDH_SWAP_GRANT@vdh.virginia the following information by the listed deadline:

· Project Start and End Dates: Estimated project start and completion dates to be provided two (2) weeks prior to the start of the installation/work or within four (4) weeks after issuance of PO (issuance of Notice to Proceed); whichever is earlier.

· Name and licensure of subcontractor(s): The contractor shall within four (4) weeks after the signing of the contract (or within two weeks of the work starting or within 1 week after changing subcontractor; whichever is earlier), notify VDH in writing of the names of subcontractors proposed for the principal parts of the work.

· Request for Change Orders: All request for changes must be provide in writing per the contract terms and conditions and are not authorized until a response in writing is sent by the SWAP team.

· Request for Extensions: If it is determined that the work will not be able to be completed by the contract expiration date listed in the Notice to Proceed and the PO, a request for an extension must be provided, in writing, a minimum of two weeks prior to contract expiration date. Justification for why work could not be performed within original contract term must be provided. Extensions requested on or after the expiration date will not be able to be accommodated.

J) Submit invoice to VDH_SWAP_GRANT@vdh.virginia.gov once Local Sewer Authority has inspected and signed off on project (provide equivalent to Operations Permit for the sewer connection). Include a copy of a completion statement and sign off by Local Sewer Authority. Also include documentation of septic tank pump outs (receipts, septic pump out log).

Additional Services (If Needed) Bidder must contact VDH Project Manager listed on the Notice to Proceed for approval prior to any additional services performed. VDH will issue a change order for actual additional services rendered.

The contractor shall furnish all labor, supervision, equipment, tools, parts, supplies and materials, as necessary, to perform the services as described herein:

A. Additional materials B. Additional labor and equipment.

Breakdown of Total Cost When responding to solicitation Bidders must attach a document listing breakdown of total cost for line item 1. Bidders must attach a separate breakdown of cost for additional services.

Additional cost should not be included in line item 1 bid submission.

Optional site visit: available upon request

Additional questions:

Contact Angelica Cipara via email: angelica.cipara@vdh.virginia.gov Notice to Proceed If Bidder is selected for award, the Bidder shall be required to provide a signed Notice to proceed form within 3 business days of notification. VDH will provide a form for signature.

Supplemental Questions Public Sewer Connection Project

1. Is the existing onsite sewage system failing? (To be verified by LHD)

a. Yes

2. Is there a public sewer tap available for the property? If yes, move to question 7.

a. No

3. Can a tap be installed to the property boundary, or will a capital project be required? If a capital project is required, refer to DEQ.

a. A sewer line extension by Stafford is required upon completion of a Sewer Line Extension Request, Stafford County can install a Tap (see Section B above)

4. Does the locality install the tap, or can a contractor install the tap?

a. Stafford County Installs

5. If the locality installs the tap, what is the cost to install the tap?

a. Design Deposit/Extension Fee: $15,000: Sewer Line Extension and Sewer line Tap Connection ($2,100 included in deposit)

b. $3,585 Availability Fee

6. What is the process to have the tap installed (e.g. application)?

a. Please See “Exhibit A : Stafford County Waer and Sewer Extension Policy” https://cms5.revize.com/revize/staffordutilities/Documents/Residential%20&%20Commercial/Forms%20and%20Documents/Water%20and%20Sewer%20Extension%20Policy%202019.pdf

7. What is the depth to the tap? (To be estimated by locality)

a. Normally pipes buried a minimum 42 inches or 3.5 feet

8. What is the “connection” fee?

a. The $15,000 is the deposit required to implement the extension policy. This fee includes the required $2100 connection fee. Additionally, once the low-pressure force main is installed and ready to be used, the Availably fee of $3585 will be due. (Includes Acct Service Charge and Advanced Payment fee). Totaling $18,585.00.

9. Does the sewer exit the home on the same side as the sewer line? If not, need to establish scope of work to reroute plumbing from the building drain.

a. Not known at this time

10. What is the distance between the existing sewer at the building foundation (or proposed with rerouting) to the sewer tap at the property boundary (in feet)?

a. Estimated at 100 feet

11. What is the estimated depth of the sewer at the building foundation?

a. 18 – 24 inches as an estimate

12. Can sewer be achieved by gravity, or will a pump station be required? Does Sewer Authority provide pump design specifications? (If pump required, consult with OEHS SME.)

a. This will be a pressure system and the Sewer Authority will install a flushing assembly at the property line. A pump will be required in the home and the design shall be handled by a plumber.

13. Does the existing house have a crawlspace, basement, or slab foundation?

a. basement

14. Name and address of the service authority/locality?

a. Stafford County Department of Utilities 71 Coal Landing Rd Stafford, VA 22554