2022 Gen_Specs Herbicide SGL 235.docx

11GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southcentral Region, requires foliar herbicide treatment of invasive plant species on 53 acres of State Game Lands, (SGL) No. 235 in Letterkenny and Hamilton Township, Franklin County PA. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools and equipment for the work as per Attachment 1, Post and Pre-emergent herbicide treatment specifications. All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831, Questions concerning the site characteristics and location of this project should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831.

Questions concerning the Request for Quote, the Purchase Order, or bidding procedures should be directed to DGS helpdesk at (877) 435-7363 or (717) 346-2676, or email ra-srmhelp@state.pa.

II. PROJECT LOCATION:

The project is located on SGL No. 235 Compartment 1 in Letterkenny and Hamilton Twp. Franklin County, near the town of Edenville. The project block consists of approximately, 3 spray blocks totaling 53 acres. Block 1 is 33 acres, block 2 is 12 acres, block 3 is 8 acres. See maps in attachments 2 and 3.

III. CONTRACT TASKS:

Line Item 1: The contractor shall perform a “Hand only” Foliar herbicide treatment on 53 acres, separated into 3 spray blocks, of SGL 235 (Franklin County) in accordance with attachment 1 between May 1 and June 30 2022 according to the specifications in attachment 1.

IV. SITE INSPECTION AND ASSISTANCE:

PGC personnel will conduct an optional tour of the project location for prospective bidders on request. To set up a site tour contact LMGS Eric R. Horsh, phone number (717)676-8282. The meeting location for the tour will be at the Game lands parking area on Bricker Road. GPS coordinates are N39.995052 W-77.761959, (see attachment 4)

V. CONTRACT REQUIREMENTS:

A. All work for line item 1 must be completed between, May 1 and June 30, 2022 B. The contractor shall provide proof of current Commercial Pesticide License and Applicator Certification issued by the Pennsylvania Department of Agriculture to apply on proposed sites.

C. The contractor agrees to comply with all attachments. The Commission reserves the right to reject any or all bids.

D. As a further guarantee of faithful performance of the conditions set forth in this Contract, the successful bidder hereby agrees to furnish the PA Game Commission with Cashiers or Treasurers Check, payable to “Pennsylvania Game Commission”, in the amount of 10% for final bid price prior to work beginning.

The performance bond should be mailed or otherwise delivered to the following address:

Attn: LMGS Eric Horsh PA Game Commission 8627 William Penn Highway Huntingdon, PA 16652 The performance bond will be released upon satisfactory completion of the project as determined by the PGC.

D. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

E. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the Principal from their obligations under the Contract and the surety.

F. Prevailing minimum wages apply to this project. Refer to the wage rates attachment 5.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS: The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VII. BID AWARD:

Bid is electric thru SRM by 2:00pm on. ___________

The unit price (price per acre) shall include all labor, equipment, tools, insurance and all items necessary for the completion of the project.

The contractor shall be paid at the unit price (price per acre) bid for ACTUAL acres correctly completed (as determined by the PGC) in accordance with the contract terms, conditions, and “Mowing/Mechanical Cutting and Felling Specifications.”

VIII. CONTRACT TERM:

The contract term shall commence upon the contractor’s receipt of the Purchase Order that includes a notice to proceed, and terminate June 30, 2022. The contract will not be extended beyond June 30, 2022, for any reason.

IX. DAMAGE TO COMMONWEALTH PROPERTY:

The contractor shall be responsible for any damage to Commonwealth property resulting from the completion of this contract. The contractor shall immediately repair, in a manner that meets with the approval of the PGC, any damage to roads and other facilities resulting from the contractor’s activities, beyond what is reasonably considered normal wear and tear.

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres correctly completed as measured by the PGC. A minimum of 85% control of target species on a per acres basis three (3) Weeks after application. Eighty five percent (85%) control is defined as the percent of control in each block of targeted species listed in Attachment 1 “Herbicide Specifications” without excessive drift onto non-target species.

The extent to which the contractor meets the control specifications will be determined by inspecting acres treated. Evaluations will be conducted by the PGC in the presence of the contractor.

Tracts showing less than 85% control will be retreated at the contractor’s expense to meet at least 85% control and the Game Commission will be required to pay only that percent control attained of the bid price.

ATTACHMENT 1

PRE-EMERGENT HERBICIDE TREATMENT SPECIFICATIONS

SGL 235 St. Thomas Twp. Franklin County

1. The contractor shall comply with all State Game Lands Regulations

2. Foliar Herbicide Treat all invasive including but not limited to

a. Japanese stiltgrass

b. Autumn olive

c. Japanese barberry

d. Tartarian (bush) honeysuckle

e. Japanese (vine) honeysuckle

f. Privet

g. Multiflora rose

h. Mile-a-minute

i. Oriental bittersweet (vine)

j. Striped maple

3. Treat all stump sprouts from walnut, black locust and ailanthus.

4. Conduct a Hand only foliar herbicide treatment. Contractor will conduct a Foliar herbicide treatment with a 5% solution of Triclopyr (Garlon 3a,), tank mixed with Metsulfuron methyl (Escort XP) and Crop Oil Concentrate or Methylated seed oil. Adjustments to this mix may be made with the approval of the LMGS

5. The contractor will not apply herbicide if foliage or bark is wet or if rain is forecasted 24 hours following application.

6. The contractor and its employees, subcontractors, and any persons conducting herbicide treatments on behalf of the contractor must be able to positively identify ‘undesirable species’ species as well as non-target ‘desirable species’.

7. Contractor must use caution in block 2 to ensure herbicide reach into the flowing stream on the eastern side of the treatment block.

8. The operator shall perform complete and accurate coverage of the entire project area. A minimum of 85% of the target area must be treated. If 85% of the target area is not treated, as determined by PGC land management representative, the contractor shall re-treat such areas at the contractor’s expense. Failure to re-treat missed or improperly treated area may result in the contractor’s forfeiture of the performance bond

9. The Contractor shall complete all foliar herbicide applications between May 1 to ,June 30 2022

10. Heavy equipment shall not be operated when ground conditions are such that excessive soil disturbance and damage will result. The contractor may be required to repair areas that become rutted due to work. Treatment shall not occur when there is any snow cover on the ground.

11. The contractor shall remove all trash and garbage generated from the completion of this contract on a daily basis. This includes all materials generated from the support of felling tools and equipment, and any other items or refuse generated by the contractor’s employees.

12. The contractor shall notify the LMGS Horsh three days prior to beginning the project. The contractor may work at times other than the schedule of the LMGS Horsh. The contractor may be present at the final inspection.

13. The following are no work days. April 23rd, 30th, May 7th, 14th, 21st, 28th and 30th.

Attachment 2

Attachment 3

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