2022-GEN-0063_RFQ_Solicitation_Document.pdf

Community Services Agency

Community Development Department Code Enforcement Division (CED)

Request for Qualifications

On-Call Code Enforcement Abatements

RFQ publish date: May 2022

INTRODUCTION

The County of Sacramento releases this Request for Qualifications for the provision of Code Enforcement Abatements as requested by County. The purpose of the RFQ is to establish a hiring list for future abatement projects needed.

1. GENERAL RULES:

1.1. RFP OVERVIEW

This Request for Qualifications (“RFQ”) is an invitation for respondents interested in contracting with the County of Sacramento. This RFP does not commit the County to award a contract to any respondent/proposer. Submission of a proposal shall neither obligate nor entitle a Proposer to enter into a contract with the County.

1.2. ESTIMATED TIMELINE AND EXTENSION OF TIME

Refer to the Timeline in OpenGov Procurement. These dates are subject to revision or cancellation by the County in its sole and absolute discretion.

1.3. PROPOSAL FORMAT AND CONTENT (ATTACHMENT 2)

When submitting a proposal, Proposers must follow the format and contents detailed in both this document, and the questionnaire in the “Submissions” section of OpenGov Procurement. Failure to do so will likely prolong the evaluation process and could result in a proposal not being considered.

1.4. PROPOSAL SUBMISSION

Proposals must be received by the Submission Date via OpenGov Procurement.

Failure to submit a proposal on time may be grounds for rejection of the proposal;

however, the County reserves the right, in its sole and absolute discretion, to accept proposals after the proposal due date.

Questions and communication Questions concerning this RFP should be submitted in writing via the OpenGov Procurement portal.

1.5. ADDENDA

The County reserves the right to modify the RFP at any time prior to the proposal due date. The County will modify the RFP only by formal written addenda. Proposer’s proposal should be based on this RFP document and any formal written addenda.

Proposers should not rely on oral statements.

Addenda will be posted in Public Purchase. It is the responsibility of each prospective Proposer to assure receipt of all addenda.

https://www.publicpurchase.com/gems/login/login?&dst=

1.6. COUNTY’S RIGHT TO WITHDRAW, CANCEL, SUSPEND AND/OR

MODIFY RFP

The County reserves the right to withdraw, cancel, suspend, and/or modify this RFP for any reason and at any time with no liability to any prospective Proposer for any costs or expenses incurred in connection with the RFP or otherwise.

1.7. PROPOSER’S RIGHT TO EDIT OR CANCEL PROPOSAL

A proposal may be edited or withdrawn prior to the proposal due date. Proposers may contact the project manager to provide an edited proposal or to withdraw a proposal prior to the due date.

1.8. PROPOSALS WILL NOT BE RETURNED

Upon submission, proposals will not be returned.

1.9. PUBLIC DISCLOSURE OF PROPOSAL DOCUMENTS

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a Proposer believes protected data is included in its proposal, the Proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term “CONFIDENTIAL” on that specific part or page of the Proposal which Proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as “trade secret” does not necessarily make the data protected as such under any applicable law.

The final determination of whether the County will assert a Proposer’s claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County’s intent to release the public record pursuant to any Public Records Act request.

The Proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The Proposer agrees to indemnify and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

1.10. PROPOSER’S COSTS

The County shall not be responsible for any costs incurred by Proposer in connection with this RFP. Proposer shall bear all costs associated with proposal preparation, submission, and attendance at interviews, or any other activity associated with this RFP or otherwise.

1.11. PROPOSER’S IDEAS

To the extent permitted by law, the County reserves the right to use any or all ideas, concepts, or other information provided in any proposals. Selection or rejection of the Proposal does not affect this right.

1.12. COLLUSION

If the County determines that collusion has occurred among Proposers, none of the proposals of the participants involved in the collusion shall be considered. The County’s determination shall be final.

1.13. CONFLICT OF INTEREST

The Proposer affirms that to the best of its knowledge the submission of its Proposal, or any resulting contract, does not present an actual or perceived conflict of interest.

The Proposer agrees that should any actual or perceived conflict of interest become known, it will immediately notify the County and will advise whether it will or will not avoid, mitigate, or neutralize the conflict of interest.

The County may make reasonable efforts to avoid, mitigate, or neutralize a conflict of interest by a Proposer. To avoid a conflict of interest by a Proposer, the County may utilize methods including disqualifying a Proposer from eligibility for a contract award or cancelling the contract if the conflict is discovered after a contract has been issued.

The County may, at its sole and absolute discretion, waive any conflict of interest.

2. SCOPE OF WORK:

Contractor will provide clean up and/or perform complex Abatement tasks – primarily including but not limited to: nuisance abatements, such as junk and rubbish removal, and ancillary weed removal. Abatement tasks will be at properties in various locations throughout County of Sacramento at the request and by direction of Code Enforcement Project Managers.

2.1. RFQ PROPOSAL REQUIREMENTS:

Interested parties may submit an electronic proposal via OpenGov Procurement (see “Submissions” module. At this stage, the County is not soliciting cost proposals, but rather establishing a short list of contracted providers who will be contacted in the future as on-going needs for services abatements arise. Proposals shall be reviewed and approved by the Code Enforcement Project Manager. Proposal and cost estimates, solicited at the time that CODE identifies a need for work be performed, must be approved in writing by the Code Enforcement Project Manager before any work may begin. Construction walk-throughs may be requested by CODE and written notice will be provided to contractor(s), on a case-by-case basis, as needed.

The authorization must identify the tasks and/or services to be performed, include a schedule for its completion, describe the work products to be provided and the compensation to be paid. Contractor shall not begin work until receiving such written authorization.

2.2. RFQ QUALIFICATION STATEMENT SUBMITTAL REQUIREMENTS:

Interested parties may submit a written statement uploaded to the OpenGov Procurement portal. Please refrain from submitting general marketing materials, which do not explicitly respond to the listed topics. Excepting the sample repair estimate, proposals should not exceed ten (10) pages in length (statements can be less than 10 pages). Further information to be incorporated in the statement is as follows:

1. Name the number of years your company has been in the practice of the above specified work.

2. Outline a brief summary of qualifications (e.g., education, training, background, capabilities, etc.) and experience of staff performing abatement work.

3. Describe if you have prior experience with County projects, and the length of the experience.

4. Describe if you have prior experience with other local/state/federal agencies, and the length of the experience.

5. Describe your experience and familiarity with the various types of abatement projects (e.g., nuisance abatements, such as junk and rubbish removal, and ancillary weed removal)

6. Describe if you have contracts for such services with other agencies?

7. Would your existing contracts preclude you from delivering timely services to the

County?

8. Provide a summary of repair cost estimating experience and past performance with such estimating.

9. Provide a sample of a repair cost estimate prepared by the proposing individual/firm.

10. Indicate requested compensation rates for inspections, reports and expert witness testimony, and any anticipated expenses such as mileage and copying.

11. Identify any actual, apparent or potential conflicts of interest that may result from the performance of the requested services. Identify all ownership interests in real property located in the unincorporated area of Sacramento County.

12. References (three minimum) regarding projects completed with the last five years. Identify the contact name, phone number, contact e-mail, applicable project name(s), construction cost and year completed.

3. BASIS OF AWARD

The County of Sacramento reserves the right to reject any and all bids and to waive any irregularities in the bids and to make multiple awards in the best interest of the County and to meet the demands of its service needs. As such, County sets no minimum usage expectation, and can neither assure nor guarantee a specified amount of business to any single contractor. Contract award WILL NOT be provided to a sole contractor.

Award of the contract, if the contract is to be awarded, will be made to qualified, responsive, responsible respondents who are demonstrably capable, and possess any necessary licensing, and/or certifications to perform this work.

In addition, consideration will be given to: the ability, capacity and skill of the bidder to perform the work; the ability of the bidder to perform the work within the time specified, without delay; the ability of the bidder to perform the work in a safe manner;

the character, integrity, reputation, judgment, experience and efficiency of the bidder.

Received bids will be considered valid for a period of 180 days.

Note: All specifications, terms and conditions of this request will apply to any resulting agreement.

4. SPECIFICATIONS

This proposed agreement will provide for services as required by the Community Development Department, Code Enforcement Division (hereinafter CODE) to do On- Call Code Enforcement Abatement services deemed necessary on abandoned and neglected properties to abate nuisance conditions.

Three quotes are required when a project is estimated to exceed $6,500.00. County of Sacramento shall not utilize handyman services on County-owned property where Section 71-J of the County Charter is applicable.

Work to be provided includes the furnishing of all labor, materials, and equipment for doing all work necessary to abate the nuisance at various locations throughout the County of Sacramento at the request of Community Development Department, Code Enforcement Division.

Additional Contractor Requirements:

1. Contractors (also known as Prime) shall possess a current California Contractor’s

License, and registration with the California State License Board. Allowable licenses, subject to particular work/tasks:

a. Class A

b. Class B

c. Class C-61

d. Class D-49

e. Class D-69

2. Subcontractors are not allowed under contract without prior notification to County and approval by CODE.

3. Licensing and Permitting: Contractor(s) shall obtain and keep in effect at all times during the duration of their agreement any licenses and permits necessary for the contractor’s operations. All costs are at Contractor’s expense, and are reasonably considered to be a Cost-of-Doing Business. These fees are not permitted to be passed on to County.

4. Duration of Projects: CODE may require the contractor(s) to complete project forms that will include commencement and completion dates for various projects. In the event that contractor(s) do not honor the commitment dates, the County may terminate the agreement and the contractor will not be entitled to compensation.

Any portion of work done or materials furnished shall become property of the owner without compensation to the Contractor(s).

5. Refusal of Work: There is no right of refusal due to size or location of projects.

Refusal of projects shall be grounds for termination for cause.