2022-ER-73S SOW~nls.docx

Alternative Onsite Sewage System Installation Project (2022-ER-73S) Address: 7402 Fire Tower Road, Zuni,, VA 23898

Scope of work:

The contractor shall furnish all labor, supervision, equipment, tools, parts, supplies and materials, as necessary, to perform the services as described herein:

Cost for Line Item #1 (include total cost for items A-K) These are known factors. Vendors must invoice for actual cost incurred as described herein.

A) Construct an onsite sewage system that meets the location and construction specifications of the Virginia Sewage Handling and Disposal Regulations (12VAC5-610-10 et seq., the Regulations) and the Regulations for Alternative Onsite Sewage Systems (12VAC5-613-10 et seq.).

B) Construct the above Alternative onsite sewage disposal system in compliance with the Isle of Wight County Health Department Construction Permit 093-STS-15530 at 7402 Fire Tower Road, Zuni, VA 23898 in the location shown on the permit. The permit may contain additional conditions, notes, and information needed to construct the onsite sewage system.

C) Septic Pump-out Requirements: This project is currently on a pumpout schedule to prevent effluent from surfacing on the ground, whereas the tank is pumped thrice every two weeks. All bids shall include the cost to pump out the contents of the existing septic tank by a properly licensed sewage hauler, as necessary for a minimum of 2 weeks prior installation of the system repair to prevent raw sewage from backup into the house or erupting on to the ground surface. Invoicing should only include the costs for the actual septic pumpout performed. If installation is not completed within 45 days of Notice to Proceed being issued, all bids shall include the cost to pump out the contents of the existing septic tank by a properly licensed sewage hauler on the thrice per two weeks pumpout schedule.

a. In order to be reimbursed for pumpouts, a pumpout log must be provided at invoicing that contains the day the system was pumped out, the gallons pumped and the name of the septic hauler used. Bids should provide a cost per pumpout, and estimate of the number of pumpouts to be completed, and a cost-breakdown per additional pump out. If additional pump outs are needed beyond what is in the bid preauthorization will need to occur to allow for a change order for additional, justifiable pump outs.

b. If the permit requires work within or under the existing drainfield (as indicated in the Permit) additional monitoring and pumping of the existing septic tank may be required in order to allow for the drying out of the drainfield. In these cases, for two weeks prior to the installation or repair of the onsite sewage system the effluent level of the septic tank must be monitored so that it does not discharge into the pump chamber or dispersal field. The contents of the existing septic tank shall be pumped by a properly licensed sewage hauler to prevent sewage from entering the drainfield for two weeks prior to installation.

D) Tree Removal and Site Clearing: A pre-bid site visit is recommended to determine what if any tree removal or site clearing that may need to occur. Per the above referenced Permit, remove any trees and wood debris as described in the permit and haul away wood and debris unless notified otherwise. Costs of tree removal and site clearing should be included in initial bids. Any additional site clearing, or tree removal required during installation must be submitted in writing to and approved by VDH in writing including an additional cost estimate. Any personal property items that will prohibit the contractor from accessing the site or installation of the new system is the responsibility of the homeowner to remove and should not be included in the bid.

E) Provide, or subcontract with a licensed plumber and electrician to provide plumbing and electrical required to convey the wastewater from the house to the onsite sewage system as required by the Regulations and the Virginia Uniform Statewide Building Code. This includes obtaining or assuring that the owner obtains all permits and inspections necessary by the local building authority in compliance with the Virginia Uniform Statewide Building Code.

F) Operation and Maintenance (O&M) Requirements: As the SWAP will fund two years of regulatory O&M for the Alternative Onsite Sewage System (AOSS) installed on this property, please provide or subcontract for two years of O&M unless the cost is included in the purchase price of the treatment unit. The O&M requirements can be found in the Regulations for Alternative Onsite Sewage Systems 12 VAC 5-613.

a. Arrange and schedule an initial site visit with the contracted O&M provider prior to submission of the final invoice, preferably at the system startup. Provide documentation from the service provider that the site visit occurred.

b. The O&M agreement shall include the maintenance visits and any samples as required by the AOSS regulations. This funding is provided to assist the homeowner at meeting their first two years of O&M requirements per the Owner's Operation and Maintenance Manual and the Regulations for Alternative Onsite Sewage Systems (12VAC5-613-100 et seq.). The first two years of O&M listed in the agreement should be at no cost to the homeowner.

c. Contractor shall provide a copy of the O&M agreement to the homeowner and provide a copy to VDH.

G) Abandon any unused component of the former onsite sewage system as specified by the Isle of Wight County Health Department Construction Permit 093-STS-15530. Upon completion of the onsite sewage system repair, the existing septic tank shall be pumped by a properly licensed sewage hauler and properly abandoned, the tank crushed in place and hole excavated in bottom of tank, lime placed over the crushed tank, and the tank hole filled with clean backfill material and restoring the area to its original condition. Abandonment may also include removing unused sewer line and conveyance lines and crushing and filling the distribution box.

H) Follow all regulations and permitting pertaining to erosion and sediment control including stabilizing, grading, seeding and strawing the site after construction to return to the original state. Control construction runoff with proper practices so as not to become a nuisance to the owner or to neighboring properties or cause sediment to be discharged into state waters and drainage ditches. Any construction debris generated by this project must be removed from the site and disposed of properly. Comment by Nicole Sandberg: Do we want to include a statement of "bidders should include costs to address a site visit 1-2 months after OP is issued to address settling around the installed septic system including tanks and drainfield.

I) Bidders shall comply with all requirements of the Department of Professional and Occupational Regulations (DPOR) for contracting and executing the contract with the Virginia Department of Health. Must provide a copy of Class A or B contractor’s licenses from DPOR, with an Alternative Sewage Disposal System Contracting (ADS) specialty from DPOR, a Master Alternative Onsite Sewage System Installer license from DPOR, and proof of insurance. Bidders contacted by VDH to provide any missing required documents, must provide the document within 24 business hours or their bid will be considered non-responsive.

J) Obtain a final installation inspection from the private PE, Mitch Wilcox and assure that the onsite sewage system complies with the Regulations. Arrange and schedule an initial site visit with Operation and Maintenance service provider at time of final PE inspection or thereafter, but prior to invoice being submitted and provide documentation from service provider confirming visit occurred. Receive a completion/inspection report, as-built design from private PE.

K) Provide all required documentation to the Isle Of Wight County Health Department following completion of construction and obtain an Operation Permit for the onsite sewage system.

L) Provide to VDH_SWAP_GRANT@vdh.virginia the following information by the listed deadline:

a. Project Start and End Dates: Estimated project start and completion dates to be provided two (2) weeks prior to the start of the installation/work or within four (4) weeks after issuance of PO (issuance of Notice to Proceed); whichever is earlier.

b. Name and licensure of subcontractor(s): The contractor shall within four (4) weeks after the signing of the contract (or within two weeks of the work starting or within 1 week after changing subcontractor; whichever is earlier), notify VDH in writing of the names of subcontractors proposed for the principal parts of the work.

c. Request for Change Orders: All request for changes must be provide in writing per the contract terms and conditions and are not authorized until a response in writing is sent by the SWAP team.

d. Request for Extensions: If it is determined that the work will not be able to be completed by the contract expiration date listed in the Notice to Proceed and the PO, a request for an extension must be provided, in writing, a minimum of two weeks prior to contract expiration date. Justification for why work could not be performed within original contract term must be provided. Extensions requested on or after the expiration date will not be able to be accommodated.

M) Submit invoice to VDH_SWAP_Grant@vdh.virginia.gov once Local Health Department has issued the Operations Permit. Include a copy of the completion statement, operations permit, and documentation of septic tank pump outs (receipts, septic pump out log).

Additional Services (If Needed) Bidder must contact VDH Project Manager listed on the Notice to Proceed for approval prior to any additional services performed. VDH will issue a change order for actual additional services rendered.

The contractor shall furnish all labor, supervision, equipment, tools, parts, supplies and materials, as necessary, to perform the services as described herein:

A. Additional materials B. Additional labor and equipment.

Breakdown of Total Cost When responding to solicitation Bidders must attach a document listing breakdown of total cost for line item 1. Bidders must attach a separate breakdown of cost for additional services.

Additional cost should not be included in line item 1 bid submission.

Optional site visit: Contact Angelica Cipara to arrange an optional site visit.

Additional questions:

Contact Angelica Cipara via email: angelica.cipara@vdh.virginia.gov Notice to Proceed If Bidder is selected for award, the Bidder shall be required to provide a signed Notice to proceed form within 3 business days of notification. VDH will provide a form for signature.