2022-09.pdf

CITY OF GREEN BAY

REQUEST FOR PROPOSAL

RFP #: 2022-09

Title: Public Art - Murals

City Agency: Community & Economic Development Department

Due Date: May 5, 2022

CC:

2:00 PM CT

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Table of Contents

1 NOTICE TO PROPOSERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Proposals

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Multiple Proposals

1.9 City of Green Bay Contact Information

1.10 Inquiries, Clarifications, and Exceptions

1.11 Addenda

1.12 Bid Distribution Networks

1.13 Oral Presentations/Site Visits/Meetings

1.14 Acceptance/Rejection of Proposals

1.15 Withdrawal or Revision of Proposals

1.16 Subcontracting or Third Party Payments

1.17 Non-Restrictive Specifications and Vendor Alternates

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Contract Quantities

1.21 Proposers Mandatory Requirements/Required Information

1.22 Proposal Evaluation

1.23 Proposal Scoring Criteria

1.24 Selection Process – Phase I

1.25 Selection Process – Phase II

1.26 Award and Final Offers

1.27 Partial Award

1.28 Negotiate Contract Terms

1.29 Cost Proposal

1.30 Tax Exempt

1.31 Appeals Process

1.32 Proposers Responsibility

1.33 Ownership and copyright

1.34 Stakeholders

2 DESCRIPTION OF PROJECT

2.1 Background

2.2 Project Overview

2.3 Community Input

2.4 Site Visit

2.5 Potential Materials and Amenities

2.6 Conceptual Requirements

2.7 Eligibility Criteria

2.8 Budget and Honorarium Design Fee

2.9 Artist/Proposers Requirements

2.10 Insurance Requirements

2.11 Term

2.12 The Shipyard Park Concept Drawings

2.13 Specific Project Locations: (Red areas indicate potential mural locations)

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF PROPOSALS

3.1 Appendix A

3.2 Appendix B

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Designation of Confidential and Proprietary Information

Form E: Cost Proposal

Form F: References

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1 NOTICE TO PROPOSERS

1.1 Summary

The City of Green Bay, Community & Economic Development Department (“City”) is soliciting Proposals from qualified vendors for Public Art Murals. Vendors submitting Proposals (“Proposers”) are required to read this Request for Proposal (“RFP”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Proposals no later than the due date and time indicated below. The City will reject all late Proposals:

RFP Issue Date: March 11, 2022 Questions Due Date: March 28, 2022

Addendum Posted Date: April 1, 2022 Due Date: May 5, 2022, 2:00 PM CT

Sealed RFP Opening - Only the names of proposers will be read at the opening.

1.3 Format

The City will not consider illegible Proposals.

Elaborate Proposals (i.e., expensive artwork) beyond that sufficient to present a complete and effective Proposal, are not necessary or desired.

Please include One (1) original and three (3) copies of your proposal. Also include an electronic version of your proposal on USB flash drive or CD. If you are submitting via electronic on demandstar only submit one electronic copy. Copy on CD/USB is not needed.

Complete and return Forms A through F along with any other required forms for this RFP to City of Green Bay Purchasing Department with your proposal submittal.

To achieve a uniform review process and obtain the maximum degree of comparability, it is required that the proposals be organized in the manner specified below. Proposals shall not exceed twenty (20) pages in length (excluding letter of transmittal, resumes, title page(s), and index/table of contents, attachments, or dividers). One page shall be interpreted as one side of single-spaced, typed, 8 1/2" X 11" sheet of paper. Excess pages will be removed prior to evaluation, which could result in incomplete responses and subsequent lower scores.

1.4 Labeling

All Proposals must be clearly labeled:

Proposer’s Name and Address

Title: Public Art - Murals

All email correspondence must include RFP 2022-09 subject line.

1.5 Delivery of Proposals

Delivery of hard copies to: City of Green Bay Purchasing Department

100 North Jefferson St. Room 101 Green Bay, WI 54301

Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFP name and number. This ensures that the proposal can be delivered to the correct purchasing agent without having to open the proposal.

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1.6 Appendix A: Standard Terms & Conditions

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. City of Green Bay Standard Terms and Conditions are the minimum requirements for the submission of Proposals.

1.7 Appendix B: Sample Contract for Purchase of Services

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFP. The terms of this template contract shall become contractual obligations following award of the RFP. By submitting a Proposal, Proposers affirm their willingness to enter into a contract containing these terms.

1.8 Multiple Proposals

Multiple Proposals from Proposers are permitted; however, each must fully conform to the requirements for submission.

Proposers must sequentially label (e.g., Proposal #1, Proposal #2) and separately package each Proposal. Proposers may submit alternate pricing schemes without having to submit multiple Proposals.

1.9 City of Green Bay Contact Information

The City of Green Bay Purchasing Department administers the procurement function:

Diane Kruse, CPM;C.P.I.M.

Purchasing Department 100 North Jefferson St. Room 101 Green Bay, WI 54301

PH: (920) 448-3051

FAX: (920) 448-3050

purchasingag@greenbaywi.gov

Contacting City staff outside of the Purchasing Department regarding this RFP without written consent from the Purchasing Department may result in your proposal being rejected.

1.10 Inquiries, Clarifications, and Exceptions

Proposers are to raise any questions they have about the RFP document without delay. Direct all questions, in writing, to the Purchasing Department Buyer listed in Section 1.9.

Proposers finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda – see 1.11 below. Proposers are strongly encouraged to check for addenda regularly.

Proposals should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to proposal terms, conditions, specifications and dates stated within the proposal package. However, the City of Green Bay reserves the right to disqualify any and all Proposals submitted which include exceptions, if deemed not in the City’s best interests.

1.11 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda to its Proposals distribution websites – see 1.12 below. It is the Proposers responsibility to regularly monitor the websites for any such postings. Proposers must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

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1.12 Bid Distribution Networks

The City of Green Bay posts all Request for Proposals, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet, and DemandStar . The aforementioned documents are available exclusively from these websites. It is the Proposers responsibility to regularly monitor the proposal distribution network for any such postings. Proposers’ failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Proposers.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies proposal network. Registration is free. http://vendornet.state.wi.us/vendornet

DemandStar: National proposal network – Free subscription is available to access Proposals from the City of Green Bay and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP).

A fee is required if subscribing to multiple agencies that are not included in WAPP.

1) Register at: www.demandstar.com/registration

2) Enter your E-mail and Company Name

3) Choose your Free Agency (Type “WAPP” in the search box).

4) Check out with your FREE AGENCY registration by clicking “Skip for now” on the page where it gives you options to add additional Counties and States.

Home Page: www.demandstar.com

1.13 Oral Presentations/Site Visits/Meetings

Proposers may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFP process. Such presentations, meetings or site visits will be at the Proposers expense.

1.14 Acceptance/Rejection of Proposals

The City reserves the right to accept or reject any or all Proposals submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Proposals responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.15 Withdrawal or Revision of Proposals

Proposers may, without prejudice, withdraw Proposals submitted prior to the date and time specified for receipt of Proposals by requesting such withdrawal before the due time and date of the submission of Proposals. After the due date of submission of Proposals, no Proposals may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Proposers may modify their Proposals at any time prior to opening of Proposals.

1.16 Subcontracting or Third Party Payments

All subcontracting shall be pre-approved upon award by the City before any work begins. Subcontractors must abide by all terms and conditions of the proposal. The prime contractor shall be responsible for all subcontractor(s) work and payment.

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1.17 Non-Restrictive Specifications and Vendor Alternates

Specifications are intended to define the general level of quality and performance of this purchase and not to restrict competition. Vendors may offer one or more alternates with lesser or greater features; however the City reserves the right to make its selection based on the best interest of the City. Vendors offering alternates shall submit, with their proposal, an itemized comparison with this specification, documenting equivalence for quality, performance, etc. Failure to identify exceptions or deviations in this manner may be a basis to declare the proposal as non-responsive. If in your opinion, any of the specifications, terms and conditions of this RFP prevents you from offering a proposal, consideration will be given to a Vendor’s request for change.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Proposers are hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws.

Information qualifying as a “trade secret”⎯defined in State of Wisconsin Statutes⎯may be held confidential.

Proposers shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a proposal in its entirety, price proposal information, or the entire contents of any resulting contract. The City will not provide advance notice to Proposers prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Proposals from public view⎯until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Proposals will be available for review in accordance with such laws.

1.20 Contract Quantities

The estimated quantities identified within this RFP are for bid purposes only. The City does not guarantee to purchase any specific quantity or dollar amount. Proposals that state the City must guarantee a specific quantity or dollar amount may be disqualified.

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1.21 Proposers Mandatory Requirements/Required Information

For proposals to be considered for evaluation, artists must submit a proposal that includes the following TABS with detailed information requested per TABS below.

TAB 1 Statement of Interest.

Not to exceed two pages. Address your response to this project opportunity, experience, philosophy and statement of approach, if/how you intend to implement community building and engagement with your work and process. Briefly describe your interest in this public art commission for the City of Green Bay and what you can bring to this project.

TAB 2 Current Resume(s) and Support Materials

Not to exceed two pages for each artist. Include artist’s training and professional experience plus additional support material (not to exceed three pages) of press clippings or other relevant materials on past projects.

TAB 3 Representative Work and Documentation

Up to ten (10) previously completed projects that show relevance to this project (not to exceed ten (10) pages).

Briefly describe images, including budget for projects, lead-times, completion dates, dimensions, media, project sponsor and other essential information.

Images must be JPEG format, 1920 pixels maximum on the longest side, 72 dpi, with compression settings resulting in the best image quality under 2MB file size

TAB 4 Image Index for Representative Work

An annotated image list, clearly labeled with your full name and information and a numerical listing for each image, the title of the work, budget, year completed, dimensions, lead-time and media. Please use the document:

Image List located at the end of this RFP.

1.22 Proposal Evaluation

The City’s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the end project that is the subject of this RFP. Proposers may not contact members of the evaluation committee except at the request of the Purchasing Department.

The proposals will be initially reviewed to determine if mandatory requirements are met. Failure to meet mandatory requirements shall result in the proposal being rejected. In the event that all proposers do not meet one or more of the mandatory requirements, the City reserves the right to continue the evaluation of the proposals that most closely meet the mandatory requirements of this RFP.

1.23 Proposal Scoring Criteria

Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. The committee may review references, request interviews/presentations, conduct demonstrations and/or conduct on-site visits. The resulting information will be used to score the proposals. The evaluation committee's scoring will be tabulated, and proposals ranked based on the numerical scores received.

1.24 Selection Process – Phase I

The phases of the selection process are described below. If selected as a semi-finalist in Phase I, artists/teams will be invited to submit a site-specific proposal for Phase II. If offered the commission after Phase II of the selection process, the artist/design team selected to receive this commission must have final designs approved by the Redevelopment Authority, other boards and commissions as needed, and WisDOT.

Proposals will be scored using the following criteria: TABLE 1 i:\deptdata\finance\purchase\quote summaries\2022\2022-09 mural shipyard artwork\2022-09.doc Page 7

Description Points

Artwork/Design Approach. Address philosophy and statement of approach, and how artist intends to implement community building and engagement with their work and process

Previous Artwork/Representative work and Documentation Submitted is of high quality and conveys creative and unique work.

Artistic Experience and Ability for Scheduled Completion and Quality of Work- On-Budget and within Time-frame requirements

References/History of Successfully Completed Previous Projects

Price 10

TOTAL 100

Phase I – Request for Proposal (RFP)

1. Proposals will be evaluated and scored per criteria listed in TABLE 1 (above) including below Phase 1 Criteria and on proposal submittals along with a review of qualifications and completed projects. The eight (8) highest scoring proposals will be selected for interviews and site-specific proposals.

2. The City’s evaluation committee will consist of members who have been selected because of their special expertise (subject experts) and knowledge of the project that is the theme of this RFP. The committee will select semi-finalists per presentations, proposals, and other crit on proposal submittals and a review of qualifications and completed projects. Along with any other criteria they deem necessary for evaluation to proceed to Phase II.

Phase I –Selection Criteria (Table 1)

The following Selection Criteria will be used to review RFP submissions to select semi-finalists whose proposals:

1. Shows relevant professional artistic experience and ability to undertake the design, creation, installation and requirements of this project;

2. Describes the design approach and artistic merit - excellence, originality, creativity, innovation, aesthetic, conceptual and technical quality represented in the submissions;

3. Demonstrates the record of timely completion of projects - experience and ability in meeting deadlines and budgets and in working cooperatively with designers, contractors, engineers and project managers; (References).

4. Features previously completed projects that reflect enduring artistic quality and have operated long-term with minimal maintenance.

5. Price.

1.25 Selection Process – Phase II

Phase II –Design Invitation for Site Specific Proposals

1. Semi-finalists, ( it is the City’s intention to choose eight (8) semi-finalists from Phase I to move to Phase II chosen from RFP submittals and the evaluation process, will receive a $500 honorarium fee for the design of concept proposals that will include, sketches, concept paper and detailed budget. The fee shall also cover travel and other expenses associated with any presentations and promotions that may be required.

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2. Finalists may be invited to interviews with the Selection Panel to discuss their experience and their approach to public art in general and their response to this Shipyard Underpass Place Making Murals opportunity.

3. A mandatory (may be virtual) briefing session and site visit for semi-finalists will be scheduled in Spring/Summer.

4. Semi-finalists will be required to submit full project proposals and may present sketches/design concepts to a committee, public, and/or city officials.

5. Design concepts may be publicly displayed.

6. Recommendations from the Selection Panel will be forwarded to the Redevelopment Authority and to the City of

Green Bay Common Council for final approval.

7. The winning design artist/s, team selected for the project will enter into a professional contract after successful negotiations, which may include Best and Final offer negotiations.

Phase II Proposals will be scored using the following criteria: TABLE 2

Description Points

Project Proposal incorporates the character and context of the site within the surrounding neighborhoods and incorporates community input. Celebrates The Shipyard area and its history. and honors the specific site while maintaining flexibility and timelessness suitable for all of Wisconsin’s seasons

Community Scores of publicly displayed artwork submitted (if committee chooses to conduct this process).

Public Safety. Proposal is suitable for the public and takes into account the use of this site as a transportation corridor for both vehicles and pedestrians.

Maintenance and Feasibility. Demonstrates ability to adhere to project timeline and produce a high-quality piece with long term maintenance planned for the future of the work. List materials chosen along with long-term maintenance plan.

Price shall include detailed budget 10

TOTAL 100

Phase II –Selection Criteria TABLE 2

The following Selection Criteria will be used to review semi-finalist proposals to select the final artist/s whose proposal:

1. Affirms the character and context of the site within the surrounding neighborhoods and incorporates community input within the work and/or process;

2. Celebrates The Shipyard area and its history enlivened with a mix of residential uses, music, sports, restaurants, and other businesses;

3. Honors the design approach including site specificity, flexibility, timelessness, maintainability & durability, as well as sustainability;

4. Takes into account use as a transportation corridor, no features that would be distracting to drivers;

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5. Will be aesthetically pleasing in all four seasons; including the artist demonstrating adequate consideration of

Wisconsin’s freeze/thaw conditions in choice of materials;

6. Will minimize maintenance costs, and provide long term maintenance plan for artwork;

7. Demonstrates the feasibility to design and install within the allowed budget and timeframe as detailed within the agreed upon time of the Committee.

1.26 Award and Final Offers

Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposers after the evaluation process is complete. Alternatively, the highest proposer or proposers may be requested to submit best and final offers. If the City requests best and final offers, they will be evaluated against the stated criteria, scored, and ranked by the evaluation committee. The award will then be granted to the highest scoring proposers following that process. However, a proposer should not expect that the City will request a best and final offer.

After an award is made, a proposal tabulation summary will be available through DemandStar. Proposal results will not be given over the telephone. Award will be based on overall best value to the City and not based solely on lowest price.

1.27 Partial Award

Unless otherwise noted, it will be assumed that Proposers will accept an order for all or part of the project.It is the intention of the City to award this contract to more than one artist/proposer.

1.28 Negotiate Contract Terms

The City reserves the right to negotiate the terms of the contract, including the award amount, with the selected proposer/s prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, the City may negotiate a contract with the next highest scoring proposer.

1.29 Cost Proposal

Purchasing will score the cost proposals by prorating with the lowest cost proposal given the highest score. The formula is as follows: Calculation of points awarded to subsequent proposals will use the lowest dollar proposal amount as a constant numerator and the dollar amount of the firm being scored as the denominator. This number is then multiplied by the number of points given to the cost section of the RFP, resulting in the cost proposal score.

Lowest Cost Proposed Constant _ X Maximum Points Assigned to Cost = Score Other Proposed Cost

Cost Proposals shall be in a separate sealed envelope and submitted within the proposal package. The outside of the envelope should clearly state “Cost Proposal” and the name of the proposer.

1.30 Tax Exempt

The City of Green Bay as a municipality is exempt from payment of federal excise taxes and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005458. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be requested through the Purchasing Department. Our tax-exempt number is 008-0000428893-07.

1.31 Appeals Process

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or City of Green Bay ordinance provisions that are alleged to have been violated.

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The written notice of protest must be filed with the Procurement Manager, Green Bay, WI, 100 North Jefferson St. Room 101, Green Bay, WI 54301, and received no later than 72 business hours after the intent to award notice is issued.

1.32 Proposers Responsibility

Proposers shall examine this RFP and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Proposers to fulfill the requirements of the resulting contract.

1.33 Ownership and copyright

Artists selected to create the art feature will be required to confirm in writing that they are the original creators of their designs, have not copied anyone else’s designs and that their design does not infringe on anyone else’s intellectual property rights.

The City shall have ownership and possession of all final products including all finalist concept designs and shall have the exclusive right to display the work, merchandise and make reproductions of the work. Any contract under this program shall recognize the unique responsibilities of a municipality by including a consensual modification of the applicable provisions of the Visual Artists Rights Act of 1990 (17 U.S.C. §106A). However, with the consent of the City Attorney and the approval of the Green Bay Public Arts Commission, the Public Arts Coordinator may enter into an agreement with an artist that does not waive any of the artists VARA rights when the benefits of doing so outweigh the risks of proceeding without the modifications of VARA rights.

1.34 Stakeholders

The selected artist or team will work with a consortium of stakeholders with an interest in improving the structure under the Mason Street Bridge including: Improvement and Services Committee, Parks Commission, Tank Park Neighborhood Association, Seymour Park Neighborhood Association, other unaffiliated residents, On Broadway Inc, Public Works Department, Redevelopment Authority, Green Bay Public Arts Commission, and various other City departments, elected officials, and community stakeholders. The Redevelopment Authority Green Bay Public Arts Commission will be responsible for advancing a recommendation for selection of an artist/s or team based on the criteria below identified within this RFP. The final design for the project will need approval from WisDOT.

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2 DESCRIPTION OF PROJECT

2.1 Background

The City of Green Bay seeks to commission an artist(s) to create site-specific exterior murals that will aesthetically enhance the vertical support structures for the Don A. Tillman Bridge next to The Shipyard.

2.2 Project Overview

The City of Green Bay Public Arts Commission is requesting artists to submit qualifications for a public art mural project adjacent to a new mixed-use development being constructed called The Shipyard. The Shipyard Project promises to be a prominent destination within the upper Midwest. Once a center for rail and water transport of raw materials, the now vacated brownfield will be dramatically transformed into a destination of recreation and tourism along the Fox River.

The Shipyard area will serve the City of Green Bay as a showpiece of integrated green infrastructure and resiliency and will be a flexible, adaptable, and ever-changing space. The Shipyard will attract a broad cross section of the population, provide entrepreneurial opportunities, and showcase the playful and creative energies of the city. For further information about this project, please visit https://greenbaywi.gov/936/The-Shipyard.

2.3 Community Input

In December of 2018, The Shipyard Neighborhood Investment Strategy, also known as “The Strategy,” was adopted.

The Strategy contains goals and overall objectives for the Shipyard area that were identified by City Staff and community stakeholders based on a neighborhood survey. One of the goals listed within the Shipyard neighborhood was the development of community building activities and opportunities.

Objectives identified for the Community Building goal focus on engaging, activating, and empowering residents, property owners, and other community partners to take ownership of their neighborhood. Objectives include:

• Involve residents and property owners in future planning and implementation of changes and improvements to the area

• Create a unique identity for the area

• Celebrate the history and historic structure/sites within the neighborhood area

Building off of this goal, Community and Economic Development staff released a community survey focused on artwork developed for The Shipyard. The survey resulted in the following main findings. (Full survey results can be presented upon request.)

• The Community believes that public artwork should achieve the following:

o Provide opportunities for people to experience art that enriches their lives o Promote pride in Green Bay and make it beautiful o Help build and reinforce the city of Green Bay’s identity o Bring a sense of whimsy and delight to everyday spaces

• The Community is interested in artwork that:

o Is focused on nature and the environment o Is whimsical o Is historical o Is abstract

The neighborhoods adjacent to the Shipyard development have seen many improvements in recent years. This project provides an opportunity for an artist or design team, to create a site-specific mural that affirms the unique character of the area and engages the surrounding community. Vehicles will be utilizing this area as they enter and exit the parking lot, so it would not be appropriate to include interactive features that encourage children or adults to “play” with the artwork and/or incorporate elements that could be confused for traffic control signage.

The selected artists, design team, or company will work with the Green Bay Public Arts Commission, various City departments, and stakeholders to develop the final project. A recommendation for selecting one or multiple artists, design teams, or companies will be that of the evaluation team committee and will be based on the submitted propoasl materials and other criteria identified below. Green Bay’s Public Arts Commission and Common Council will need to approve the winning design artist(s)/team.

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2.4 Site Visit

Each Vendor wishing to submit a proposal shall visit the site for inspection to view the scope of work & specifications. Vendors shall be responsible for all items identified in the specifications as well as additional items that may be identified. Before submitting a Proposal for this work, the Vendor shall examine the project area and familiarize himself/herself with the location and specifications, to determine for him/her the difficulties that will be encountered in the pursuit of the work.

2.5 Potential Materials and Amenities

The Green Bay Public Arts Commission is interested in a mural utilizing materials that are permanent, durable, and vandal-resistant and require minimal maintenance. Amenities and materials for the Shipyard Underpass Art project include: 1) large expanses of vertical concrete pillars 2) riverfront views; 3) The Shipyard development.

2.6 Conceptual Requirements

The artwork must conform to zoning requirements and public safety standards and address issues of vandalism and maintenance to the City’s satisfaction.

2.7 Eligibility Criteria

Refer to Artist/Proposers Requirements below. The competition is open to artists or design teams who have the vision and skills required to complete the art commission within the timeline to the highest standards of artistic innovative and technical expertise and are willing to interact with the community and engage the community throughout the development of the project (design, input, installation, etc.)

The Green Bay Public Arts Commission requires individuals or teams with skills and experience commensurate with the responsibility of successfully completing a major outdoor public artwork with a substantial budget.

2.8 Budget and Honorarium Design Fee

Honorarium for Design Fee Up to eight (8) artists may be selected as semi-finalists to submit site specific proposals for the second phase of the selection process and will be eligible for a $500 honorarium budget to include design fee, presentation materials, travel expenses, mandatory site meetings (may occur virtually), presentations and other meetings as necessary, and promotion upon completion.

Art Commission Budget for Site Specific Work Funding is provided in part by the City of Green Bay Redevelopment Authority’s Community Development Block Grant fund and in part from a grant received from the National Endowment for the Arts. The total budget for this project is $80,000, and shall cover all costs associated with design, artist fees, transportation, permitting, installation, presentation, applicable insurance required of the Artist, tools, engineering and safety review, materials, labor and all related costs required for the completion and installation of the artwork.

2.9 Artist/Proposers Requirements

Proposer must be in the business of artwork for the past three (3) years.

Proposers must supply references of three firms/municipalities to which similar artwork have been provided during the past three (3) years to a comparable-sized municipality, institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Form F to list references.

2.10 Insurance Requirements

Located in Standard Terms & Conditions. Awarded artist must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A+, and signed by an authorized agent.

2.11 Term

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2.12 The Shipyard Park Concept Drawings

The Shipyard park concept contains a multiuse great lawn, a fenced dog park, an interactive play fountain (“splash park”), a playground, an urban beach, walking paths, a shipping container park, and a number of ways to interact with the waterfront including a fishing wharf, kayak launch, and marina.

Southern portion of The Shipyard with adjacent parking structure located under W. Mason Street.

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Conceptual design for The Shipyard with proposed parking design area filled in with grey, pink and light yellow.

Google maps image showing location of the parking structure next to The Shipyard.

Conceptual design alongside Google maps image outlining proposed project location of Shipyard Underpass mural.

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2.13 Specific Project Locations: (Red areas indicate potential mural locations).

Highlighted areas in red indicate potential areas of focus. Row #1 closest to the river looking southeast

The area chosen for this art installation is on the vertical support structures adjacent to the Shipyard site located under the Mason Street (Don A. Tillman) Bridge. The support structures of focus begin along the west bank of the Fox River and stretch towards Broadway. The project focus is on twenty-two (22) vertical support pillars constructed of concrete each measuring roughly 3’x8’x18’. The area is currently utilized for light industrial purposes and parking. The east and west faces of the 22 pillars have been identified as the primary areas of focus for enhancement. Each pillar face measures roughly 8’ x 18’ and have been highlighted in red to indicate potential areas for mural placement. All or a portion of each pillar face may enhanced to activate the area. The smaller north and south faces of the pillars (3’x18’ faces) will be addressed at a later date with volunteer and community stakeholder assistance.

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Detail of conceptual design with pillars highlighted in red and rows labeled #1 - #6. WisDOT labels in ( ).

View closest from the river edge looking southwest over the project area of focus – Pillar rows #1 - #6 highlighted.

Pillar row #1 closest. City of Green Bay photo.

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Panorama image compiled to show first two rows of pillars nearest the river’s edge. View looking east. City of Green Bay photo.

View looking southwest. Pillar row #4 closest in this image. City of Green Bay photo.

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View looking west. Pillar rows #4 – #6 highlighted. City of Green Bay photo.

View looking west. Pillar rows #5 - #6 highlighted. City of Green Bay photo.

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View looking west. Pillar row #6 highlighted. City of Green Bay photo.

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF PROPOSALS

a. Form A- Signature Affidavit

b. Form B- Receipt of Forms and Submittal Checklist

c. Form C- Vendor Profile Information

d. Form D- Designation of Confidential and Proprietary Information

e. Form E- Cost Proposal

f. Form F- References

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CITY OF GREEN BAY

REQUEST FOR QUALIFICATIONS

RFP #2022-09

City of Green Bay – Public Art – Shipyard Underpass Place Making Murals

IMAGE LIST

Artist Name: ________________________________________________________

Email Address: _______________________________________

Image file #

Artist Title of Work/Client Budget Year Completed

Approx.

Dimensions

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Form A: Signature Affidavit

This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

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Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit N/A

Form B: Receipt of Forms and Submittal Checklist N/A

Form C: Vendor Profile N/A

Form D: Designation of Confidential and Proprietary Information

Form E: Cost Proposal N/A

Form F: References N/A

Image List

Proposal Submittal including all artwork etc.

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

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Form C: Vendor Profile

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award)

CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

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Form D: Designation of Confidential and Proprietary Information

Material submitted in response to the City of Green Bay’s (the “City”) Request for Proposal includes at least one formula, pattern, compilation, program, device, method, technique or process that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use and is the subject of reasonable efforts to maintain its secrecy. Such information qualifies as a trade secret, as provided in Wis. Stat. § 19.36(5). As such, the proposer asks that the trade secrets contained on certain pages of this proposal, as indicated below, be treated as confidential material and not be released to the public. I am providing the following information with the understanding that it is being submitted to the City under a pledge of confidentiality. I would not have submitted this information had the City not pledged to keep it confidential* and request that the following pages not be released:

Section Page Topic

*NOTE: Proposers are cautioned that the ENTIRE PROPOSAL MAY NOT FALL WITHIN THE CONFINES OF THE PLEDGE OF CONFIDENTIALITY. THE ABOVE DESIGNATION(S) OF CONFIDENTIALITY IN NO WAY GUARANTEES THAT DESIGNATED INFORMATION WILL BE KEPT CONFIDENTIAL. UNDER THE PROVISION OF THE PUBLIC RECORDS LAW, PROPOSER IS NOT ENTITLED TO NOTIFICATION PRIOR TO RELEASE OF INFORMATION, AND IS NOT ENTITLED TO GO TO COURT TO

BLOCK DISCLOSURE OF ANY PORTION OF THE PROPOSAL.

IF THE CITY AGREES WITH PROPOSER’S DESIGNATION OF TRADE SECRET OR CONFIDENTIALITY AND THE DESIGNATION IS CHALLENGED, THE UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL COUNSEL OR OTHER NECESSARY

ASSISTANCE TO DEFEND THE DESIGNATION OF TRADE SECRET OR CONFIDENTIALITY.

Failure to include this designation in the proposal response may mean that all information provided as part of the proposal response will be open to examination and copying.

Signature (Authorized Representative) Telephone Number E-mail

Name (Please Print) Company Name

_____________________________________________________________________________________________Title Date

NOTE: The City as custodian of these public records has the obligation, pursuant to the Public Records Law, to determine whether the above information can be kept confidential.

PROPRIETARY INFORMATION: A proposer responding to this proposal should not include any proprietary information or protected trade secret(s) as part of its proposal unless the proposer 1) designates the specific information that it maintains is proprietary or trade secret and the reason(s) for such designation in a separate document, and 2) identifies the specific information when it occurs within the proposal.

The City’s preference is for the proposer to segregate all information designated as confidential into one section of the Request for Proposal and/or a separate document for easier removal to maintain its confidential status. The response to the proposal should indicate which portion of the requested information is confidential and where this information is located within the response, i.e. under separate cover, in confidential Section No. ______, etc. Data contained in the proposal and all documentation become property of the City.

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Form E: Cost Proposal

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to; travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Item No.

DESCRIPTION OF ITEMS Unit Cost Extended Cost

TOTAL COST

Questions:

1. What is the lead time after notice to proceed? .

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Form F: References

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

REFERENCE #3 – CLIENT INFORMATION

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3.1 Appendix A

City of Green Bay

Standard Terms and Conditions

(STC-Form: 3/5/2020) General. Throughout this document, "City of Green Bay," "City" and "Purchasing" shall be synonymous and mean the City of Green Bay. The words "bid" and "proposal" are synonymous, as are the words "bidder," "proposer," “vendor,” and "contractor." The phrases "request for proposal," "request for bids," “request for quotes,” “quote,” "request," "invitation," and "solicitation" shall also be synonymous.

As applied to the winning or selected bidder, the words "bid," "proposal," and "contract" are synonymous.

Entire Agreement, Order of Precedence. These standard terms and conditions shall apply to any Purchase Order issued as a result of this Request for Bid/Proposal, except where expressly stated otherwise in the RFB/RFP or in a written instrument covering this purchase signed by an authorized representative of the City and the Contractor, in a form approved by the City Attorney (a “Separate Contract”). If such a separate contract is executed it shall along with these Standard Terms and Conditions, the City’s request for proposals/bids, the version of the vendor’s response/bid that was accepted by the City, and the City’s Purchase Order (if any) shall constitute the entire agreement (“Contract”) and no other terms and conditions, whether oral or written, shall be effective or binding unless expressly agreed to in writing by the City.

If a Separate Contract is not executed, these Standard Terms and Conditions, the City’s request for proposals/bids, the version of the vendor’s response/bid that was accepted by the City, and the City’s Purchase Order…