INVITATION FOR QUOTE/BID

ANNUAL CONTRACT

DATE: 03/15/2023

SENT TO: Qualified Contractors

On the Annual Contract - Low Voltage

SENT FROM: Capital Improvements Division

CONTACT: Andy Gamble, Facilities Systems Project Manager

PHONE: (561)233-2055

PROJECT NAME: North County Government Ctr-Card Access

Replacement (RE-BID)

PROJECT NUMBER: 2022-007283-R1

Mandatory Pre-Bid Conference. There will be a Mandatory Pre-Bid Meeting at North County Government Center (meeting at main entrance), located at

3188 PGA Blvd, Palm Beach Gardens, FL at 10:00 a.m. on April 5, 2023. The purpose of this pre-bid meeting will be to review the requirements for the project described in this Invitation for Quote/Bid. The work is to be done under the terms and conditions of Palm Beach County’s Annual Contract – Low

Voltage as supplemented by this Invitation for Quote/Bid. You must attend this meeting if you intend to bid this work unless your firm attended the previously held pre-bid on December 8, 2022.

Questions must be e-mailed to FDO-CID-Bids@pbcgov.org at least seven (7) calendar days prior to the bid due date. Only questions received in writing will be responded to regarding this Invitation for Quote/Bid.

Form Rev. 11/30/22 Invitation for Quote/Bid - NonFederal

Gregg K. Weiss, Mayor

Maria Sachs, Vice Mayor

Maria G. Marino

Michael A. Barnett

Marci Woodward

Sara Baxter

Mack Bernard mailto:FDO-CID-Bids@pbcgov.org https://discover.pbcgov.org/countycommissioners/district2 https://discover.pbcgov.org/countycommissioners/district5 https://discover.pbcgov.org/countycommissioners/district1 https://discover.pbcgov.org/countycommissioners/district4 https://discover.pbcgov.org/countycommissioners/district6 https://discover.pbcgov.org/countycommissioners/district7

Submitting the Quote/Bid Package

The Quote/Bid Package must be enclosed in a sealed opaque envelope. The envelope must be addressed as follows:

North County Government Ctr-Card Access Replacement (RE-BID)

Project Number: 2022-007283-R1

Capital Improvements Division

2633 Vista Parkway

West Palm Beach, Florida 33411

Attention: Bid Submissions

No responsibility will be attached to the Owner for premature opening of or failure to open a quote/bid not properly identified. If the quote/bid is sent by mail, the sealed envelope must be enclosed in a separate mailing with the notation "SEALED QUOTE/BID ENCLOSED" on the face thereof.

PROJECT NAME: North County Government Ctr-Card Access Replacement (RE-BID)

PROJECT NO.: 2022-007283-R1

*DUE: April 27, 2023 by 2:00 p.m.

* The Quotes/Bids received by this time will be opened at a public meeting at the below address.

RETURN TO: Capital Improvements Division

2633 Vista Parkway

West Palm Beach, FL 33411

Qualification of Contractors. In order to submit a quote/bid in response to this IFQ/B, a contractor must be qualified under the Annual Contract - Low Voltage. A contractor may obtain a Qualification Application for this Annual Contract by sending an email with the

Project #, Prequalification: Annual Contract - Low Voltage in the subject line to: FDO-CID-

Bids@pbcgov.org or call (561) 233-0261. Qualification applications may also be downloaded from the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. The contractor must submit the Qualification

Application at least 10 days before the Quote/Bid Due Date in order for its quote/bid to be considered.

mailto:FDO-CID-Bids@pbcgov.org mailto:FDO-CID-Bids@pbcgov.org https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

1. SCOPE OF WORK: This Quote/Bid is to furnish all material, labor, supervision, permits and supplies necessary and reasonably incidental to remove and replace the card access system per the project requirements provided by Capital Improvements Division in this Invitation for Quote/Bid on Attachment

“C” and all exhibits and addenda thereto. Work is to be done under the terms and conditions of Palm

Beach County’s Annual Contract - Low Voltage, and pursuant to the conditions of the Work Order, both of which are incorporated into the Contract Documents by reference.

2. SCHEDULE OF TIME FOR COMPLETION. The time of completion for this Project will be as follows: The Contractor must substantially complete the work within three hundred twenty (320) calendar days from notice to proceed.

3. LIQUIDATED DAMAGES. Liquidated Damages are $120/day for failure to achieve certification of

Substantial Completion within the Work Order time or approved extension thereof.

4. BID SECURITY AND PUBLIC CONSTRUCTION BOND. Bid Security and Public Construction

Bond are required for this Project in accordance with Section 5.2 of the Instructions to Bidders of the Annual

Contract as follows:

Bid Security. If Bid is $200,000 or over, this Bid must be accompanied by a Bid Security (in the form of, at Bidder's option, cashier's check, certified check, money order or Bid Bond in favor of the County) in the amount of at least five percent (5%) of the bid price, see Section 5.2.2 of the

Instructions to Bidders of the Annual Contract for detailed requirements regarding Bid Security.

Public Construction Bond. If Bid is $200,000 or over (or if cumulative open work orders are

$200,000 or over), then prior to execution of a Work Order, and not later than fourteen (14) calendar days after notification from Owner, the successful Bidder must furnish a Public

Construction Bond in the amount of 100% of the Work Order and Guarantee, see Section 5.2.3 of the Instructions to Bidders of the Annual Contract for detailed requirements regarding the Public

Construction Bond and Guarantee.

5. Equal Business Opportunity Program. Section 5.3 of the Instruction to Bidders of the Annual Contract sets out the requirements of the County’s Equal Business Opportunity Program. All Bidders are required to submit with their bid the appropriate EBO Program schedules. EBO Schedules to be submitted with the quote/bid are as follows:

a) Schedule 1 - List of All Proposed Subcontractors, including S/M/WBE Participation. A completed Schedule 1 shall list the prime and names of all subcontractors, including S/M/WBE subcontractors, intended to be used in performance of the Work Order, if awarded. This schedule shall also be used if an S/M/WBE prime bidder is performing any work and/or using any subcontractors.

b) Schedule(s) 2 - Letter(s) of Intent to Perform as a Subcontractor, including S/M/WBE Subcontractors. A Schedule 2 for each subcontractor, including each S/M/WBE subcontractor, listed on Schedule 1, shall be completed and executed by the proposed subcontractor. The type of Work to be performed by each subcontractor and the dollar value or percentage shall also be specified. Additional copies may be made as needed. A completed Schedule 2 is a binding agreement between the prime contractor and the subcontractor and should be treated as such.

Attachment “A” identifies the affirmative procurement initiatives (APIs) applicable to this Invitation for Quote/Bid.

If Bidder is unable to comply with the API requirements (Attachment “A” hereto), such Bidder shall submit a request for a waiver or partial waiver at least (7) days prior to the quote/bid due date If

Bidder requests a waiver from an API from the Office of EBO at least 7 days prior to the quote/bid due date, then the quote/bid due date will be extended pending the outcome of a waiver request.

Additionally, if the waiver is granted, the solicitation will be amended accordingly and the due date extended again.

6. Addendum. Any interpretation, clarification, correction, or change of the Bidding Documents will be made only by Addendum. The Department will send written instructions regarding discrepancies, omissions or unclear intents to all Bidders who are Qualified Contractors with an

Annual Contract. For projects $100,000 and over all Addendum to a solicitation will also be posted under the applicable solicitation on the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. Interpretations, corrections or changes to the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes. Prior to submission of its

Bid/Quote, each Bidder must ascertain that it has received all Addenda issued. The Bidder must acknowledge receipt of each individual Addendum at the time of issuance and final receipt of all

Addenda by completing the acknowledgment space provided on the Addendum Form. Failure to acknowledge receipt may result in rejection of a bid/quote.

7. Failure to Provide the Required Documents after Notification of Award. If after Notification of award from the County, the successful Bidder does not provide within 14 Days of Notification the signed

Work Order, the Public Construction Bond and Guarantee (when required), and the required certificates of insurance, the County may: 1. Call in the bid security when provided; 2. Cancel the notification of recommended award and award the project to the next responsive, responsible low bidder; 3. Terminate this Annual Contract for cause; 4. Suspend or debar the Bidder from bidding on future projects for a period of two (2) years, in accordance with the Palm Beach County Purchasing Ordinance; and/or 5. Pursue any and all remedies available against the Bidder for damages resulting from its failure to enter into a Work

Order and provide all required documents within 14 Days after notification.

8. CONTRACT AMENDMENTS. The Annual Contract is amended as follows:

The Insurance Coverage & Limit Table of General Condition 31.15 to the Contract is amended and modified as follows:

Worker’s Compensation and Employer’s Liability

Coverage not less than statutory

Employer’s Liability Limits $500,000/$500,000/$500,000

The following General Condition is added to the General Conditions:

GC 83 E-VERIFY - EMPLOYMENT ELIGIBILITY

83.1 Contractor warrants and represents that it is in compliance with section 448.095, Florida Statutes, as may be amended, and that it: (1) is registered with the E-Verify System

(E-Verify.gov), and beginning January 1, 2021, uses the E-Verify System to electronically https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService verify the employment eligibility of all newly hired workers; and (2) has verified that all of the Contractor’s subcontractors performing any duties and obligations under this Contract are registered with the E-Verify System and beginning January 1, 2021, use the E-Verify

System to electronically verify the employment eligibility of all newly hired workers.

83.2 Contractor shall obtain from each of its subcontractors an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in section 448.095(1)(k), Florida Statutes, as may be amended.

Contractor shall maintain a copy of any such affidavit from a subcontractor for, at a minimum, the duration of the subcontract and any extension thereof. This provision shall not supersede any provision of this Contract which requires a longer retention period.

83.3 Owner shall terminate this Contract if it has a good faith belief that Contractor has knowingly violated Section 448.09(1), Florida Statutes as may be amended.

83.3.1 If Owner has a good faith belief that Contractor’s subcontractor has knowingly violated Section 448.09(1), Florida Statutes, as may be amended, Owner shall notify Contractor to terminate its contract with the subcontractor and

Contractor shall immediately terminate its contract with the subcontractor.

83.4 If Owner terminates this Contract pursuant to the above, Contractor shall be barred from being awarded a future contract by Owner for a period of one (1) year from the date on which this Contract was terminated. In the event of such contract termination, Contractor shall also be liable for any additional costs incurred by Owner as a result of the termination.

BID FORM

PROJECT NAME: North County Government Ctr-Card Access Replacement (RE-

BID)

IN ORDER TO BE DEEMED RESPONSIVE TO THIS INVITATION FOR QUOTE/BID,

THE QUOTE/BID PACKAGE MUST CONTAIN:

a) This Quote/Bid Form completed and executed.

b) EBO Schedules 1 and 2 completed and executed.

c) Bid Security. (If the bid is $200,000 or more).

d) Signed Addenda, if any issued

THE FOLLOWING MUST BE COMPLETED AND SIGNED BY CONTRACTOR

1. TOTAL QUOTE/BID AMOUNT $

Written amount

2. Bidder commits to achieving the APIs applicable to this solicitation as designated on Attachment

A and as submitted on its EBO Schedules 1 and 2.

3. Is the Bidder a Palm Beach County certified S/M/WBE? Yes No

4. Commercial Non-Discrimination Certification. The undersigned Bidder hereby certifies and agrees that the following information is correct: In preparing its response to this Solicitation, the

Bidder has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in "discrimination" as defined in the County’s Commercial

Nondiscrimination Policy as set forth in Resolution 2017-1770 as amended, to wit: discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier or commercial customer on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm

Beach County. Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the bid submitted by the Bidder for this Solicitation, and to terminate any contract awarded based on the response. As part of its bid, the Bidder shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Bidder discriminated against its Subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a bid to the County, the Bidder agrees to comply with the County’s Commercial Nondiscrimination Policy as described in Resolution 2017-

1770 as amended.

5. The Bidder shall be bound by the terms of its Bid for a period of one hundred twenty (120)

Form Rev. 10/18/21 Bid Form - NonFederal calendar days from the date of the bid opening and may not withdraw its Bid within that time period.

If the County issues a Notification from Owner within the above 120-Day period, then the Bidder will be bound by the Bid as submitted. If the County fails to issue a Notification from Owner to the successful Bidder within the above identified 120-Day period, the successful bidder will not be required to honor its bid unless otherwise agreed to by both parties. County anticipates, but does not guarantee, the award of a Work Order and written notice to proceed within ninety (90) calendar days of Notification from Owner, absent the filing of a timely bid protest.

6. It is agreed that the undersigned has received all addenda complete as issued by the County and that related costs are included in the bid submitted. The undersigned acknowledges receipt of said addenda as follows:

Addendum # dated Addendum # dated

Addendum # dated Addendum # dated

The undersigned has included the signed addenda, if issued, in its bid package.

7. The undersigned does hereby declare that the Bid covers all expenses of every kind incidental to the completion of said Work in accordance with the Contract Documents, including all claims that may arise through damages or other causes whatsoever. The undersigned does hereby declare that it shall make no claim on account of any variation from any estimate in the quantities of Work to be done, nor on account of any misunderstanding or misconception of the nature of the Work to be done or the grounds, subsurface conditions, or place where the Work is to be done.

QUOTE/BID PROVIDED BY:

Contractor Firm Name

Date Signature

Print Name and Title

Quote/Bid Must Contain Original Signatures. No Copies or Emailed/Faxed Quotes/Bids Will

Be Accepted

OEBO SCHEDULE 1

SOLICITATION/PROJECT/BID NAME: _________________________________________ SOLICITATION/PROJECT/BID NO.: ______________________________________

SOLICITATION OPENING/SUBMITTAL DATE: ___________________________________ COUNTY DEPARTMENT: ______________________________________________

Section A PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT* ON THE PROJECT:

NAME OF PRIME RESPONDENT/BIDDER: _______________________________________________ ADDRESS: ___________________________________________________

CONTACT PERSON: _______________________________________________________ PHONE NO.: ________________________ E-MAIL:_________________________________

Non-SBE MBE SBEWBE

Section B PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY ALL SUBCONTRACTORS/SUBCONSULTANTS ON THE PROJECT BELOW:

(Check all Applicable Categories)

MBE WBE SBE

Non-SBE Minority Women Small Business Business Business

Black

DOLLAR AMOUNT OR PERCENTAGE OF WORK

Hispanic Women Caucasian Asian Other

1. __________ __________ __________ __________ __________ __________

2. __________ __________ __________ __________ __________ __________

3. __________ __________ __________ __________ __________ __________

4. __________ __________ __________ __________ __________ __________

5. __________ __________ __________ __________ __________ __________

(Please use additional sheets if necessary) Total ___________ ______ ___________ ______ ____________ ___________ ___________

Total Bid/Offer Price $______________________________________ Total Certified S/M/WBE Participation $ ________________________

I hereby certify that the above information is accurate to the best of my knowledge:

Name & Authorized Signature Title

Note: 1. The amount listed on this form for a Subcontractor/sub consultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Only those firms certified by Palm Beach County at the time of solicitation opening or due date are eligible to meet the established OEBO Affirmative Procurement Initiative (API). Please check the applicable box and list the dollar amount or percentage under the appropriate demographic category.

PRIME’S DOLLAR AMOUNT OR PERCENTAGE OF WORK: __________________________________

*SMWBE Primes must include their percentage or dollar amount in the Total Participation line under section B.

Subcontractor/Sub consultant Name DIRECTION: List Firm Name, Address, & Provide PBC Vendor ID#. (https://www.pbcgov.org/pbcvendors)

3. Modification of this form is not permitted and will be rejected upon submittal.

REVISED 06/30/2022

gjones1 Underline

OEBO LETTER OF INTENT – SCHEDULE 2

Revised 09/17/2019

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. The Schedule 2 shall contain bolded language indicating that by signing the Schedule 2, both parties recognize this Schedule as a binding document. All Subcontractors/subconsultants, including any tiered Subcontractors/subconsultants, must properly execute this document. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: ________________________________________________________________________________

SOLICITATION/PROJECT NAME: __________________________________________________________________________________

Prime Contractor: ___________________________________________Subcontractor:______________________________________ (Check box(s) that apply) � SBE � WBE � MBE � M/WBE � Non-S/M/WBE Date of Palm Beach County Certification (if applicable):_______________.

The undersigned affirms they are the following (select one from each column if applicable):

Column 1 Column 2 Column 3

� Male � Female � African-American/Black � Asian American � Caucasian American � Supplier � Hispanic American � Native American

S/M/WBE PARTICIPATION – S/M/WBE Primes must document all work to be performed by their own work force on this form. Failure to submit a properly executed Schedule 2 for any S/M/WBE participation may result in that participation not being counted. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. S/M/WBE credit will only be given for the areas in which the S/M/WBE is certified. A detailed proposal may be attached to a properly executed Schedule 2.

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime Print Name of Subcontractor/subconsultant

By: _____________________________________________ By: ________________________________________________

Authorized Signature Authorized Signature

Print Name Print Name

Title Title

Date: ___________________________________________ Date: ______________________________________________

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Price or Percentage:

Name of 2nd/3rd tier Subcontractor/subconsultant

SAMPLE OEBO SCHEDULE 1

Carlin Park, Maintenance Bldg - Roof Replacement 19600SOLICITATION/PROJECT/BID NO.:

FDO/CID

SOLICITATION/PROJECT/BID NAME:

SOLICITATION OPENING/SUBMITTAL DATE: COUNTY DEPARTMENT:

Section A PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT* ON THE PROJECT:

123 Somewhere St. WPB, FL 33415Roofers Are Us, Inc.

NAME OF PRIME RESPONDENT/BIDDER:

John Doe

ADDRESS:

123-456JB90 janedow@email.comPHONE NO.: E-MAIL:CONTACT PERSON:

$95,000

SBENon-SBEPRIME'S DOLLAR AMOUNT OR PERCENTAGE OF WORK:

*SMWBE Primes must include their percentage or dollar amount in the Total Participation line under section B. 0i

Section B iCTORS/SUBCONSULTANTS ON THE PROJECT BELOW:PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE IPLI

MUST List ALL Subcontractors/Subconsuitants (Check all Applicable Categorii

MBE

Non-SBE Minority

Business iQLLAR AMOUNT OR PERCENTAGE OF WORK Subcontractor/Sub consultant Name DIRECTION: List Firm Name, Address, & Provide PBC Vendor ID#, (https://www.pbcgov.org/pbcvendors)

HispanicBl Women Asian OtherCaucasian

Subcontractor 1 1 1222 Easy St. WPB,FL 33401 7

561-123-456 VC178229

$50,385.80

1 r Subcontractor 2

~ 5600 Carefree Lane, WPB, FL 33411

Z - 954-345-6789 VC123459

$35,995.05

3.

4.

Add AH Certified SBE Amounts, including Prime SBEf~~~l15.

(Please use additional sheets if necessary) $95,000$50,385.80 $35,995.05 Total

$145,385.80Total Bid/Offer Price $181 380.85 Total Cwtified S/M/WBE Participation $

PresidentI hereby certify that the above information is accurate to the best of my knowledge:

Name & Authorized Signature Title

1. The amount listed on this form for a Subcontractor/Sub consultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Only those firms certified by Palm Beach Count£l»t-thetime of solicitation opening or due date are eligible to meet the established OEBO Affirmative Procurement Initiative (API). Please check the applicable box and list the dollar amount or percentage under the appropriate demographic category.

3. Modification of this form is not permitted and will be rejected upon submittal.

Note:

REVISED 06/30/2022

Form Rev. 10/18/21 Attachment A for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and

Weatherproofing, Roofing

ATTACHMENT “A”

(for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and Weatherproofing, Roofing)

AFFIRMATIVE PROCUREMENT INITIATIVES (APIs) FOR CONSTRUCTION

PROCUREMENT

The API(s) approved for this project are selected below by ☒. Fillable pdfs of all EBO forms can be found on the OEBO website at http://discover.pbcgov.org/oebo/Pages/Compliance-

Programs.aspx. Also, see the EBO Ordinance and Countywide PPM CW-O-043 for further information on APIs.

__X__ SBE Sheltered Market for Small Construction Contracts

Under this contract, Work Orders $100,000 and below are reserved for competition among only certified SBEs. Small prime construction contracts (single trade or multi-trade) valued at or below $100,000 may be reserved for sheltered market competition where only certified SBEs are eligible to submit bids or quotes.

__X__ SBE Price Preference For Single Trade Construction

The work orders under this contract shall be awarded to the lowest, responsive, responsible bidder unless a certified SBE’s bid is within ten percent (10%) of the lowest non-SBE bid, in which case the award shall be made to the certified SBE bidder. Construction contracts where there are no opportunities for subcontracting (i.e.

single trade), may include a provision requiring awards of the contract to be made to the lowest responsive, responsible respondent or bidder unless a certified SBE’s bid is within ten (10) percent of the lowest non-small business bid, in which case the award shall be made to the certified small business bidder submitting the lowest responsive, responsible bid at the price that it bid.

http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx

IFQ/B ATTACHMENT B

Include Attachment B if bid is $200,000 or more

DATE:

BID BOND

STATE OF FLORIDA

COUNTY OF PALM BEACH

KNOW ALL MEN BY THESE PRESENTS: That we, (hereinafter called "Principal"), and

(hereinafter called "Surety") are held and firmly bound unto Palm Beach

County, a Political Subdivision in the State of Florida, by and through its Board of County Commissioners, (hereinafter called "County") in the sum of

Dollars,($ ), (which sum is at least 5% of the bid price), lawful money of the United States of America, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly be these presents;

WHEREAS, the "Principal" contemplates submitting or has submitted a bid to the Board of County Commissioners, Palm Beach County, Florida, for furnishing and paying for all necessary labor materials, equipment, machinery, tools, apparatus, services, all state workmen's compensation and unemployment compensation taxes incurred in the performance of the Contract, means of transportation for and complete Construction of: North County

Government Ctr-Card Access Replacement (RE-BID), Project Number 2022-007283-R1, in the County of

Palm Beach, State of Florida; and

WHEREAS, it was a condition precedent to the submission of said bid that a certified check cashier's check, money order or bid bond in the amount of five percent (5%) of the base bid be submitted with said bid as a guarantee that the bidder would, if given a Notification from Owner, enter into a written contract with the County, and furnish a public construction bond in an amount equal to one hundred (100%) of the total Contract, within fourteen (14) consecutive calendar days after the County issues the Notification from Owner.

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, if the bid of the

"Principal" herein is accepted and said "Principal", within fourteen (14) consecutive calendar days after written notice being given of such acceptance, (i) enter into a written contract with the County and (ii) furnishes a public construction contract bond in the amount equal to one hundred percent (100%) of the total contract amount and in a form satisfactory to the County, then this obligation shall be void. If the Principal fails to complete (i) and (ii) above, the sum herein stated shall be due and payable to the "County", and the "Surety" herein agrees to pay said sum immediately upon demand of the "County", in good and lawful money of the United States of America, as liquidated damages for failure of said "Principal".

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

DATE:

IN WITNESS WHEREOF, the said as

"Principal" herein, has caused these presents to be signed in its name, by its

, and attested by its under the corporate seal, and the said as "Surety" herein, has caused these presents to be signed in its name, by its , and attested by its corporate Seal, this day of , A.D., 20 .

ATTEST:

(Signature)

Print Name

TITLE: ________________________________

(SEAL)

(Contractor Firm Name)

By:

Print Name and Title:

ATTEST:

Print Name

TITLE: ______

(SEAL)

(Surety Name)

By:

Print Name and Title:

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

CAPITAL IMPROVEMENTS DIVISION

IFQ/B ATTACHMENT C

PROJECT REQUIREMENTS

Annual Contract - Low Voltage

Contact: Andy Gamble, Facilities Systems Project Manager Phone: (561)233-2055 Project Title: North County Government Ctr-Card Access Replacement (RE-BID) Project #: 2022-007283-R1 Project Location: 3188 PGA Blvd, Palm Beach Gardens, FL

1. GENERAL

a. The work covered by this Request for Quote consists of the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting, and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Low Voltage for additional requirements.

c. Work to be completed during the hours of 7:00 a.m. to 5:00 p.m., Monday through

Friday.

d. Contractor shall contact the Project Manager within seventy-two (72) hours of notice to proceed to establish scheduling, etc. required for project implementation.

e. Work to be completed within three hundred twenty (320) calendar days from notice to proceed. Permit application, if required, is to be submitted by Contractor within five (5) days of “Notice to Proceed” and due diligence exercised to address all Building Department comments.

f. Liquidated damages will accrue in the amount of $120 per day.

g. The Contractor will provide a Certificate of Occupancy or Certificate of Completion, as appropriate, obtained from the proper Building official, prior to processing of final payment.

h. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

To remove and replace the card access system per the project requirements provided below:

a. Remove Sielox Card Access desktop, monitor, RS232 Black Box serial communicators and UPS from Security desk.

b. Remove all existing Sielox card access panels, power supplies, elevator and door relays, proximity card readers and all other components associated with the existing Sielox card access system. See Exhibit “1” for Card Reader locations.

c. Remove 7 Assa Abloy wireless card readers and replace them with wired Card Readers.

Install DPS, REX and new door lock hardware on these doors.

d. Reference Exhibit “1” for existing Card Access Panels, doors, and rooms proposed for replacement of the existing card access system.

e. Remove and replace all card readers, DPS and REX (PIR) and install new card readers, REX and DPS on new access doors. Refer to Palm Beach County (PBC) Electronic Security System (ESS) Card Access Specification SECTION 28 1300 - Access Control Revision (1/20/2022).

f. Replace lock hardware on door 1205 to be locked on both sides of the door.

g. Provide and install a card reader on the inside of door 1036. Install a HID SIGNO card reader. As depicted on Exhibit “1”. Refer to PBC ESS Card Access Specification SECTION 28 1300 - Access Control Revision (01/20/2022).

h. Complete installation on the existing door Von Duprin Crash Bar 99 Series with a DEU

(Delay Egress Unit) Crash-bar on door 1036. Program DEU to alarm on card access monitor as soon is engaged. Tie DEU to fire alarm relay. See specifications on Exhibit “3” for door DEU info hardware.

i. Remove all Magnetic Locks from exterior doors and replace crash bars with a DEU crash bar. All exterior doors are fail secure. Provide submittals for the new DEU.

j. Remove interior magnetic locks and card readers from corridor to stairwell doors 2036, 2034.

k. Remove REX push button and Install PIR on all card access doors locations.

l. Provide and install new Lenel Access Panels including all Lenel Intelligent Controllers.

See Exhibit “1” for room locations.

m. Provide and install Lenel 2-reader boards inside newly installed Lenel panel. Refer to PBC ESS Card Access Specification SECTION 28 1300 - Access Control Revision (01/20/2022).

n. Provide and install new Lenel Input and output pc boards to accommodate minimum of

176 inputs and a minimum of 76 outputs. See Exhibit “1” for all in/out locations

o. Provide and install 3 Door Position Switches with infrastructure on 3 Stairwell roof doors.

Add doors to the Lenel alarm monitor and program doors to alarm at all times when opened.

p. Provide and install Securitron (UL) Regulated, Filtered Power Supply 1AMP 24VDC with a (UL) Listed Enclosure All Lenel boards shall be open architectural Mercury based boards.

q. Provide and install a desktop computer with Lenel Card Access Client and OnGuard

GUI on the Security desk in the main lobby.

r. Configure lockdown procedure for lockdown buttons located at security desk and PBSO station. Reference Exhibit “1” for Card Access Panels, doors, and rooms proposed for replacement of the exiting card access system.

s. Delay Egress Locking: Doors equipped with exit devices, delayed egress locking systems, and card readers shall allow passage in not more than 15 seconds after pressure is applied to the exit device. Application of pressure on the exit device shall also initiate an audible signal in the vicinity of the door.

t. Card readers shall be connected to the delayed egress locking system so that the door shall unlock immediately upon card being read and door open upon pressure being applied to the exit device. There shall be no audible signal with card reader operation.

An alarm shall be sent to the GUI at all times when doors are opened.

u. Delay Egress Locking system shall be installed in strict conformance with the 2017

Florida Building Code Section 1010.1.9.7 and the 2017 Florida Fire Prevention Code section 101-7.2.1.6.1 as amended by Palm Beach County

v. All card access cabling shall be labeled on both ends of cables identifying door location.

w. All wiring shall meet or exceed manufacturers’ recommendations. Plenum rated required when not in conduit.

x. Lenel card access system programming and installation shall be completed by an authorized Lenel dealer and installer.

y. Lenel card access system programming shall be done on site or at Palm Beach

County’s ESS facility located at 2633 Vista Parkway WPB, FL 33411.

z. Provide and install ten (10) new panic buttons at the following locations; Room 1436 (Victim Services) one (1) at the front desk, Room 2401 (Supervisor of Elections) two (2) at the front counter, Room 1107 (Clerk Safe) one (1). Room 1102 (Tax Collector) four

(4) at the desks. Two (2) panic button on Courtroom 2, also remove existing panic button in the wall. All panic buttons are supervised.

aa. Install card readers on doors: 1210 County Criminal & 1202 County Civil.

bb. Contractor to install Sargent Cover Plates to cover any holes left in doors as a result of removing the Wi-Fi locks.

2. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation, and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection.

3. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

c. All Lenel boards shall be open architectural Mercury-based boards.

d. Lenel card access system to include a LNL-3300 required Intelligent Controllers, LNL- 1320 2 reader interface boards, LNL-CTX enclosure, 12 V batteries, Altronix AL600ULACM door lock power supply with batteries, Ethernet connection, UPS, and any other ancillary equipment as required or specified in PBC ESS Card Access specifications in Rooms as shown on Exhibit “1”.

e. All perimeter doors shall have HID SIGNO readers with keypads.

f. All interior doors shall have HID SIGNO readers.

g. Signo Readers shall be programmed to work with 26-bit access cards.

h. All card access doors shall be fail secure.

i. All card access cabling shall be labeled on both ends of cables identifying door location.

j. All wiring shall meet or exceed manufacturers’ recommendations. Plenum rated required when not in conduit.

k. Lenel card access system programming and installation shall be completed by an authorized Lenel dealer and installer.

l. Lenel card access system programming shall be done at Palm Beach County’s ESS Facility located at 2633 Vista Parkway WPB, FL 33411.

m. Install 120 VAC 20amp duplex outlet in close proximity to the new Lenel card access panel. Exact location to be determined at pre-construction meeting. The exact electrical panel to be used to be determined at pre-construction meeting.

n. Prior to commencement of scheduled to work or site visit, the contractor shall contact Project Manager to ensure all security clearances have been completed. This is a Criminal Justice Information (CJI) building. Allow extra time for clearance to be approved, and confirm the project itinerary. Access to County Facilities will be denied unless prior approval is received.

4. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff, and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

5. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager.

A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including a start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

6. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

7. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions, and/or corrections required to be made before commencing work. Any items not identified, documented, and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

8. INSTALLATION

All materials shall be installed in strict accordance with Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State, and Local codes, and established standards.

9. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed against defects in design, materials, and workmanship for a period of twelve (12) months from substantial completion.

10. CLEAN UP

Remove all waste materials, tools, and equipment from the job site daily. Thoroughly clean the entire job area.

11. SECURITY

All contractors must have Palm Beach County CJI Facilities Background Check and Palm Beach County badge prior to submitting bids.

This project is subject to: [ ] Critical Facilities Background Check

[X] Criminal Justice Info. (CJI) Facilities Background Check [ ] No Background Check

EXHIBIT “1-3”

This exhibit contains exempt and confidential information.

Firms must submit a Nondisclosure Agreement prior to exhibit distribution, as the bid documents contain exempt and/or confidential information under Florida

Public Records Law.

To request this exhibit, please send an email with the following subject line

“Project # & Non-Disclosure” to FDO-CID-Bids@pbcgov.org or by calling (561)

233-0292.

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