2021 WHA NOFO.pdf

U.S. DEPARTMENT OF STATE

BUREAU OF POPULATION, REFUGEES, AND MIGRATION (PRM)

FY 2021 Notice of Funding Opportunity for NGO programs benefiting vulnerable PRM populations of concern in South America.

Funding Opportunity Number: SFOP0007599

Assistance Listings (Formerly CFDA) number: 19.518 - Overseas Refugee

Assistance Programs for Western Hemisphere

Announcement issuance date: Monday, February 1, 2021

Announcement type: Cooperative Agreement

Proposal submission deadline: Wednesday, March 3, 2021 at 11:59:59 p.m.

(23:59:59) EST. We are unable to consider proposals submitted after this deadline.

Anticipated timeframe to award for selected proposals: Pending the availability of funds, PRM anticipates, but makes no guarantee, that awards will be made less than six months from the proposal submission deadline.

ADVISORY: All applicants must submit application packages through the website

Grants.gov. PRM strongly recommends submitting your application package early to allow time to address any technical difficulties that may arise on the Grants.gov website.

If you are new to PRM funding, the Grants.gov registration process can be complicated.

We urge you to refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure that the application process runs smoothly.

PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher.

PRM strongly recommends application packages be submitted in Adobe PDF, as

Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations when transmitted. Exceeding page length limits including through the inclusion of cover pages will result in disqualification. All documents must be in English.

Request copies of all PRM-recommended templates and NGO Guidelines by emailing

PRM's NGO Coordinator with only the phrase PRM NGO Templates (exactly as written in bold) in the subject line to PRMNGOCoordinator@state.gov. Organizations will receive an automated email reply containing the template.

COVID-19: PRM recognizes the difficult circumstances under which organizations are operating as a result of the COVID-19 pandemic and will take them into consideration in proposal reviews. To the extent possible, organizations should address how COVID-

19 and resulting risks, restrictions, and limitations will factor into their designated programs and attempt to ensure that proposed indicators and activities can be implemented under the challenging circumstances created by the COVID-19 response.

Full Text of Notice of Funding Opportunity

1. Program Description

This announcement is designed to accompany PRM’s General NGO Guidelines which contain additional information on PRM’s priorities and NGO funding strategy with which selected organizations must comply. Please use both the General NGO

Guidelines and this announcement to ensure that your submission is in full compliance with PRM requirements and that the proposed activities are in line with

PRM’s priorities. Submissions that do not reflect the requirements outlined in these guidelines will not be considered.

A. Current Funding Priorities: Proposed activities should primarily support

Venezuelan refugees, asylum seekers, and vulnerable migrants in Brazil, the

Caribbean region (Aruba, Curacao, the Dominican Republic, Guyana, and

Trinidad and Tobago), Colombia, Chile, Ecuador, Peru, a Regional Program for

Gender-based Violence Prevention and Response; and Colombian refugees, asylum seekers, and vulnerable migrants in Venezuela. PRM will consider funding only those programs that include a target beneficiary base of at least 50 percent refugees, asylum seekers, and vulnerable migrants.

All proposed programs should target the most vulnerable and underserved groups among the population(s) of concern. Such groups may include, but are not limited to, children, particularly unaccompanied and separated children and adolescents; lesbian, gay, bisexual, transgender, queer, or intersex (LGBTQI+) individuals; older persons; the sick; persons with disabilities; indigenous persons;

and survivors, or those at risk, of gender-based violence. Programs must demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively.

mailto:PRMNGOCoordinator@state.gov https://www.state.gov/j/prm/funding/c78352.htm https://www.state.gov/j/prm/funding/c78352.htm

B. Program area: Proposals must align with one or more of the following program areas:

i. Humanitarian Protection and Assistance

ii. Interim and Durable Solutions

C. Organizations may submit only one application per country. Any subsequent submissions received will be disqualified. (Note: Submissions by organizations as part of a consortium do not count toward an individual organization’s submission limit.)

D. Country-specific Provisions:

i. Brazil

a. General Guidance: PRM’s humanitarian assistance funding in Brazil will respond to the continued influx, and projected increase of, Venezuelan refugees, asylum seekers, and vulnerable migrants. NGO proposals for

Brazil must align with the 2021 Regional Refugee and Migrant Response

Plan for Refugees and Migrants from Venezuela. Venezuelan refugees, asylum seekers, and vulnerable migrants must make up more than 50 percent of total beneficiaries. Priority will be given to programs that focus on one or more of the following programmatic sectors (see PRM’s General

Guidelines for programmatic sector descriptions):

Water, Sanitation, and Hygiene (WASH): Priority will be given to programs that improve WASH service delivery and hygiene outcomes among Venezuelan refugee and migrant populations in spontaneous settlements, shelters and other protection spaces, and rented housing in the states of Amazonas and Roraima. Programs should include awareness of

COVID-19 prevention measures. Programs are encouraged to consider the unique needs of indigenous communities and LGBTQI+ persons, among other vulnerable groups, as well as safe and adequate facilities for women and girls’ hygiene.

Protection: Priority will be given to programs that include an objective to assist all underserved groups – to include LGBTQI+ Venezuelans, and trans women in particular, and indigenous persons. Priority will be given to programs that provide psychosocial support for these groups.

Child Protection: Priority will be given to programs that include an objective to assist unaccompanied and separated children (UASC) and adolescents. Priority will be given to programs that provide comprehensive case management, alternative care solutions for UASC that meet international standards where family reunification is not possible, and psychosocial support.

Livelihoods: Priority will be given to programs aimed at assisting the most vulnerable populations with integration support in Brazil, in close coordination with Brazil’s “Welcome Operation” interiorization program, the International Organization for Migration, and the UN Refugee Agency

(UNHCR). Programs that are designed to increase access to job placement and employment opportunities, supporting the self-reliance and integration of Venezuelans in host communities will be prioritized. Livelihoods proposals must include a market analysis, or they will be disqualified.

b. Duration of Activity: Only program plans for two years will be considered.

c. Period of Performance: Only projects with a period of performance of one-year (12 months) cycles for two years (24 months) will be considered.

d. Funding limits: Program proposals must not be less than the funding floor and not more than the funding ceiling per year or they will be disqualified.

Funding floor per award per year (lowest $$ value): $1 million

Funding ceiling per award per year (highest $$ value): $3 million

Note: Funding ceilings and floors pertain to the PRM cost per year.

e. Anticipated Number of Awards: PRM anticipates, but makes no guarantee, to fund as many as three awards through this announcement for this country.

f. Anticipated Amount to be Awarded Total: PRM anticipates, but makes no guarantee, to approximately award up to $9 million total through this

NOFO for Brazil.

ii. The Caribbean Region

a. General Guidance: PRM’s humanitarian assistance funding in the

Caribbean region will respond to the continued influx, and projected increase of, Venezuelan refugees, asylum seekers, and vulnerable migrants. NGO proposals for the Caribbean region must align with the 2021 Regional

Refugee and Migrant Response Plan for Refugees and Migrants from

Venezuela. Venezuelan refugees, asylum seekers, and vulnerable migrants must make up more than 50 percent of total beneficiaries.

For the Caribbean region, PRM will NOT accept single country proposals.

PRM will accept regional proposals that include at least two of the following countries/territories:

1. Aruba

2. Curacao

3. The Dominican Republic

4. Guyana

5. Trinidad and Tobago

Priority will be given to programs that focus on two or more of the following programmatic sectors (see PRM’s General Guidelines for programmatic sector descriptions):

Protection: Priority will be given to programs designed to increase access to asylum and other legal status/stay regimes, and/or promote resettlement, integration, and social cohesion.

Gender-Based Violence: Priority will be given to programs that include GBV as an integrated component.

Child Protection

Livelihoods: Priority will be given to programs that provide

Venezuelans greater access to employment, including support for skills certification and language training (as applicable), entrepreneurship support, job placement, and leveraging existing private sector cooperation where applicable.

programs that improve service delivery and hygiene outcomes among

Venezuelan refugee and migrant populations, including awareness of

COVID-19 prevention measures.

Education: Priority will be given to programs that promote equitable access, enrollment and retention in early childhood education, primary education, and secondary education for refugee and migrant boys and girls. Where possible, programs should seek to support refugee and migrant children through national schools alongside host community students.

b. Duration of Activity: Only program plans for two years will be considered.

c. Period of Performance: Only period of performance of one-year (12 months) cycles for two years (24 months) will be considered.

Funding ceiling per award per year (highest $$ value): $2 million guarantee, to fund as many as three awards through this announcement.

no guarantee, to award up to $6 million total through this NOFO for the

Caribbean region.

iii. Colombia

a. General Guidance: PRM’s humanitarian assistance funding in Colombia will 1) respond to the continued influx and projected increase of

Venezuelan refugees, asylum seekers, and vulnerable migrants, particularly in underserved locations; and 2) ultimately connect beneficiaries of humanitarian assistance to government services and development programs. NGO proposals to support Venezuelans must align with the

2021 Regional Refugee and Migrant Response Plan for Refugees and

Migrants from Venezuela. Venezuelan refugees, asylum seekers, and vulnerable migrants must make up more than 50 percent of total beneficiaries.

PRM encourages NGOs to target underserved geographic locations including, but not limited to, Antioquia, Atlantico, Bogota, Cundinamarca

(and surrounding departments), La Guajira, Nariño, Santander, Arauca, Vichada, and Valle de Cauca. NGOs are also encouraged to consider urban centers with more settled Venezuelan populations, especially those registering yellow, orange, and red on Migration Colombia’s “heat mapping” of Venezuelan populations, and assistance to Venezuelans along the “caminantes” route inside Colombia. PRM supports the use of cash and/or vouchers across all sectors, as appropriate, including cash for rent and rent subsidies. Priority will be given to programs that focus on one or more of the following programmatic sectors (see PRM’s General

Guidelines for programmatic sector descriptions):

Health/MHPSS: Priority will be given to programs that seek to extend healthcare provision beyond emergency "first aid” to the provision of primary and secondary care, paying close attention to removing barriers to care for Venezuelans in transit and those without regular status or documentation. Programs reaching the least served, most vulnerable populations with primary and secondary care, including maternal and child health, mental health, and preventative care for non-communicable diseases, will also be given priority. Community-based, mobile, and primary care facility modalities will all be considered.

Gender-based Violence: Priority will be given to programs that establish new GBV prevention and response assistance for refugees, asylum seekers, and vulnerable migrants, with special attention to those in transit, to respond to the immediate and lifesaving needs of at-risk women and girls through shelter, health, psychosocial, case management, and legal services. GBV is preferred as a component of an integrated program approach.

Child Protection: Priority will be given to programs designed to assist unaccompanied and separated children and adolescents, as well as vulnerable families, through psychosocial support, family reunification, social integration activities, and alternative care based on international guidelines.

Livelihoods: Priority will be given to programs that provide

Venezuelans greater access to employment, leveraging existing legal mechanisms such as the Special Work Permit and cooperating with the private sector. Livelihoods proposals must include a market analysis, or they will be disqualified.

programs that improve service delivery and hygiene outcomes among

Venezuelan refugee and migrant populations, including awareness of

COVID-19 prevention measures, in spontaneous settlements, shelters and other protection spaces, and rented housing. Programs reaching the least served, most vulnerable populations, such as “caminantes,” will be considered. WASH is preferred as a component of an integrated program approach.

Shelter: Emergency shelter for “caminantes” (migrants traveling by foot) will be considered. Shelter as a part of an integrated protection program is preferred.

Funding floor per award per year: $1 million

Funding ceiling per award per year (multi-sector; can include any of the sectors listed above): $3 million

Funding ceiling per award per year (health-focused programs

ONLY): $5 million guarantee, to fund as many as four health awards and four multi-sector awards through this announcement.

no guarantee, to award up to $32 million total through this NOFO for

Colombia.

iv. Ecuador

a. General Guidance: PRM’s humanitarian assistance funding in Ecuador will respond to the continued influx, and projected increase, of refugees, asylum seekers, and vulnerable migrants to Ecuador. Venezuelan refugees, asylum seekers, and vulnerable migrants must make up more than 50 percent of total beneficiaries. NGO proposals for Ecuador must align with the 2021 Regional Refugee and Migrant Response Plan for Refugees and

Migrants from Venezuela. Priority will be given to programs that focus on at least two of the following provinces: Pinchincha, Guayas, Manabi, and

El Oro:

Education: Priority will be given to programs that support children and youth to help them prepare for, enter, participate, and succeed in formal education.

b. Duration of Activity: Only program plans for two years will be considered.

Funding ceiling per award per year: $3 million guarantee, to fund one award through this announcement.

no guarantee, to award up to approximately $3 million total through this

NOFO for Ecuador.

v. Peru

a. General Guidance: PRM’s humanitarian assistance funding in Peru will respond to the continued influx, and projected increase, of Venezuelan refugees, asylum seekers, and vulnerable migrants to Peru. Venezuelan refugees, asylum seekers, and vulnerable migrants must make up more than

50 percent of total beneficiaries. NGO proposals for Peru must align with the 2021 Regional Refugee and Migrant Response Plan for Refugees and

Migrants from Venezuela. Priority will be given to programs that focus on one or more of the following programmatic sectors (see PRM’s General

Guidelines for sector descriptions):

Protection: Priority will be given to programs designed to increase access to asylum and other legal status/stay regimes and to improve the integration of migrants into host communities, with an emphasis on vulnerable groups such as unaccompanied minors, the elderly, survivors of gender-based violence, persons with disabilities and chronic illnesses, and LTBQI+ individuals.

Health: Priority will be given to programs that reduce barriers to and/or provide access to primary healthcare services, including through cash and voucher assistance. PRM remains committed to supporting the utilization of national health systems where possible and does not support establishing parallel health care systems.

MHPSS: Priority will be given to programs that provide access to mental health and psychosocial support (MHPSS), including through cash and voucher assistance, to refugees and migrants suffering prolonged trauma and high risk factors due to GBV, including domestic violence, depression, prolonged unemployment, continued stress, or a comorbidity.

Livelihoods: Priority will be given to programs that contribute to integration opportunities for refugees and migrants, taking into account gender, parents in need of day care solutions, and diversity to increase access to livelihoods opportunities; enhance efforts to recognize foreign academic degrees; link training to specific employment opportunities for which there is a labor gap, including vocational training; and promote entrepreneurship while reducing discrimination and xenophobia.

Livelihoods proposals must include a market analysis, or they will be disqualified.

Education: Priority will be given to programs that support children and adolescents to prepare for, enter, participate, and succeed in formal education, including virtual schooling where applicable.

Funding ceiling per award per year: $3 million guarantee, to fund as many as three awards through this announcement.

no guarantee, to award up to approximately $9 million total through this

NOFO for Peru.

vi. Chile

a. General Guidance: PRM’s humanitarian assistance funding in Chile will respond to the continued influx and projected increase of Venezuelan refugees, asylum seekers, and vulnerable migrants, particularly in underserved areas. NGO proposals to support Venezuelans must align with the 2021 Regional Response Plan for Refugees and Migrants from

Venezuela. Venezuelan refugees, asylum seekers, and vulnerable migrants must constitute more than 50 percent of total beneficiaries. Priority will be given to programs that focus on livelihoods (see PRM’s General Guidelines for programmatic sector descriptions).

Livelihoods: Priority will be given to programs that provide Venezuelans greater access to employment, including support for skills certification and degree validation, entrepreneurship support, and job placement. Priority will also be given to market-based programs that link services, training, and/or certification to employment and contribute to the economic well-being of Venezuelan refugees and migrants. Livelihoods proposals must include a market analysis, or they will be disqualified.

guarantee to fund one award through this announcement.

f. Anticipated Amount to be Awarded: PRM anticipates, but makes no guarantee to award up to approximately $3 million through this NOFO for

Chile.

vii. Venezuela

a. General Guidance: PRM’s humanitarian assistance funding in Venezuela will 1) respond to the continued humanitarian needs of Colombian refugees in Venezuela and their host communities; and 2) raise awareness among

Colombian refugees on country conditions and facilitate access to ongoing voluntary return programs. Colombian refugees must make up more than

50 percent of total beneficiaries.

Priority will be given to programs that focus on one or more of the following programmatic sectors (see PRM’s General Guidelines for programmatic sector descriptions):

Health/MHPSS: Priority will be given to programs that seek to extend healthcare provision beyond emergency “first aid” assistance to primary and secondary care, and that facilitate the removal of barriers to

Colombian refugees access to healthcare. Programs reaching the least served, most vulnerable populations with primary and secondary care, including maternal and child health, mental health, and preventative care for non-communicable diseases, will also be given priority.

Child Protection: Priority will be given to programs designed to assist children and adolescents, as well as vulnerable families, through psychosocial support, family reunification, social integration activities, and alternative care based on international guidelines.

programs designed to improve access to clean drinking water and raise awareness of COVID-19 prevention measures. WASH is preferred as a component of an integrated program approach.

guarantee, to fund one award through this announcement.

no guarantee, to award up to $3 million total through this NOFO for

Colombian refugees in Venezuela.

viii. Regional Program for Gender-based Violence Prevention and Response

a. General Guidance: PRM’s humanitarian assistance funding in the region will respond to the continued influx and projected increase of Venezuelan refugees, asylum seekers, and vulnerable migrants, particularly in underserved areas. NGO proposals to support Venezuelans must align with the 2021 Regional Response Plan for Refugees and Migrants from

Venezuelan. For this GBV proposal, PRM will NOT accept single country proposals. PRM will only accept proposals that include at least two of the following countries/islands: Brazil, Colombia, Ecuador, Peru, and the

Caribbean countries of Aruba, Curacao, the Dominican Republic, Guyana, and Trinidad and Tobago. Venezuelan refugees, asylum seekers, and vulnerable migrants must constitute more than 50 percent of total beneficiaries.

Priority will be given to programs that establish new GBV prevention and response assistance for refugees, asylum seekers, and vulnerable migrants, with special attention to those in transit, to respond to the immediate and lifesaving needs of at-risk women and girls through shelter, health, psychosocial, case management, and legal services. Prevention initiatives that promote positive masculinity and address the harmful gender inequalities that give rise to GBV are encouraged. Priority will be given to programs that support referral mechanisms and increased coordination for shelter, as well as alternative care options for survivors. Priority will also be given to programming that strengthens training programs for health care facility staff (clinical and administrative), to appropriately identify and initially manage cases of GBV. This includes (but is not limited to) safety and risk mitigation activities, survivor-centered health care, support for safe spaces to obtain expert and peer support, and access to confidential free primary and emergency health services. PRM will consider programming that disseminates GBV resources and information, such as where and how to report incidences of GBV and the assistance and protection services available.

Funding floor per award per year (lowest $$ value): $3 million

Funding ceiling per award per year (highest $$ value): $6 million guarantee to fund one award through this announcement.

f. Anticipated Amount to be Awarded: PRM anticipates, but makes no guarantee to award up to approximately $6 million through this NOFO for a Regional Program for Gender-based Violence Prevention and Response.

2. Federal Award Information

A. Proposed program start dates: Approximately September 1, 2021 but no later than September 30, 2021.

B. Duration of Activity: See country-specific guidelines above. Applicants may only submit multi-year proposals with activities and budgets that do not exceed two years from the proposed start date. Actual awards will not exceed two years in duration and activities and budgets submitted in year one can be revised/updated each year. Continued funding after the initial 12-month period of performance requires the submission of a noncompeting single proposal and will be contingent upon available funding, strong performance, and continuing need.

In funding a program one year, PRM makes no representations that it will continue to fund the program in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.

Please see Multi-Year Funding section below for additional information.

Livelihoods proposals must include a market analysis or will be disqualified.

3. Eligibility Information

A. Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education (U.S.-based NGOs must be able to demonstrate proof of non-profit tax status); (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education (overseas-based NGOs must be able to demonstrate proof of registration in country of domicile); and (3)

International Organizations. International multilateral organizations, such as

United Nations agencies, should not submit proposals through Grants.gov in response to this NOFO. Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer

(as listed below) on or before the closing date of the funding announcement.

B. Cost Sharing or Matching: Cost sharing, matching, or cost participation is not a requirement of an application in response to this funding announcement.

Proposals will be considered that describe the sources and amounts of additional funding that may be utilized to compliment PRM funding and meet the following criteria.

Are not paid by the Federal Government under another Federal award.

Are verifiable from the non-Federal entity's records.

Are not included as contributions for any other Federal award; and

Are necessary and reasonable for accomplishment of project or program objectives.

Please include this information in the Budget Summary, Budget Detail, and

Budget Narrative of the proposal, and separated from the PRM share of the proposed budget.

(Note: Though favorably looked upon, such will not result in a competitive ranking increase when evaluated.)

4. Other

A. Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound, and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.

B. Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including guidance on proposals for programs in urban areas.

C. PRM will give priority to programs that build the capacity of national NGOs to support protection of target beneficiary populations in the long term. PRM strongly encourages partnerships with local, indigenous, and women-led organizations, when possible.

D. NGO projects should seek to fill gaps in the humanitarian response, not duplicate activities undertaken by other humanitarian organizations or government entities.

E. NGO activities should support the respective national response. If an activity is parallel to the national response, the proposal must address how the project is linked to the national response and provide a brief timeline for phase-out.

F. NGOs should not seek to begin new activities that cannot be sustained absent future U.S. funding. PRM looks favorably on programs with the ability to operate in multiple locations and across multiple sectors, provided such work supports an integrated program approach. PRM will accept proposals from any

NGO working in the above-mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

a working relationship with UNHCR.

a proven track record in providing proposed assistance both in the sector and specified location.

evidence of coordination with international organizations (IOs) and other

NGOs working in the same area or sector as well as – where possible – national and local authorities; organizations should document coordination that took place during the program planning stage and plans to coordinate during program implementation.

an emphasis on the outcome or impact of program activities.

a strong sustainability plan, involving local capacity building, where feasible.

where applicable, adherence to PRM’s Principles for Refugee Protection in Urban

Areas;

an understanding of and sensitivity to conflict dynamics in the program location.

5. Application and Submission Instructions

A. Address to Request Application Package: Application packages may be downloaded from the website www.Grants.gov.

B. Consortia: Organizations may apply to this call as part of a consortia; however, for consortia, one organization must be designated as the lead applicant. For purposes of consortia applying for PRM funding, PRM’s considers consortium to be a group of no less than three NGOs that comprise an agreement, combination, or group formed to undertake, or propose to undertake, an assistance activity beyond the resources of any one member. PRM may request to review and approve of substantive provisions of proposed sub-awards. Applicants may form consortia in order to bring together organizations with varied expertise to propose a comprehensive program in one proposal.

Submissions by organizations as part of a consortium do not count toward an organization’s individual submission limit. A description of how the consortia will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the proposal.

C. Content and Form of Application: Organizations may submit a maximum of one proposal per country only. Any subsequent submissions received will be disqualified. PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator.

Organizations request copies of all PRM recommended templates and NGO

Guidelines by emailing PRM's NGO Coordinator with only the phrase PRM

NGO Templates (exactly as written in bold) in the subject line to

PRMNGOCoordinator@state.gov. Organizations will receive an automated reply containing the templates.

Multi-Year Proposals:

Applicants proposing multi-year programs should adhere to the following guidance: Applicants may submit proposals that include multi-year strategies presented in one-year (12 months) cycles for two years (24 months) from the http://www.grants.gov/ mailto:PRMNGOCoordinator@state.gov proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. Applicants should use

PRM’s recommended multi-year proposal template for the first year of a multi-year application.

Multi-year funding applicants may use PRM’s budget summary and separate budget detail templates, and should disaggregate budget by year, per year, and for each program year. Multi-year proposal narratives and budgets can be updated yearly upon submission of new noncompeting single year proposal narrative template with an updated budget.

Multi-year program proposal page limits: Multi-year proposals using PRM’s multi-year template must not exceed 20 pages in length (Times New Roman 12-point font, one-inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length.

Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal, but are not required to do so. These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information.

The proposal narrative must be able to stand on its own in the application process. Proposals exceeding the page limit will not be considered.

o PRM strongly recommends application packages be submitted in Adobe

PDF, as Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations.

o Exceeding page length limits, including through the inclusion of cover pages, will result in disqualification.

o All documents must be in English.

Multi-year applications selected for funding by PRM will be funded in one-year

(12-months) increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12-month award requires the submission of a noncompeting single-year proposal narrative and will be contingent upon available funding, strong performance, and continuing need. Follow-on applications are submitted for year two of proposals through non-competed directed announcements for the continuation funding. It is strongly recommended that NGOs submit as early as possible after the directed announcement for continuation funding has been issued. Late submissions will jeopardize continued funding.

Application Package

To be considered for PRM funding, organizations must submit a complete application package, including:

a. Proposal Narrative including objectives and indicators for each year of the program period, not exceeding the page limits above. PRM now requires a specific outcome indicator to be included in each program application.

Please see NGO Guidelines for more details.

b. Budget Summary disaggregated by year and for each year of the program period.

c. Budget Detail disaggregated by year and for each year of the program o Include total costs divided by objective and country (if applicable) o Organizations can request both Budget Summary and separate Budget

Detail templates by emailing PRM’s NGO Coordinator with only the phrase PRM NGO Templates (exactly as written in bold) in the subject line, to PRMNGOCoordinator@state.gov. Organizations will receive an automated email reply containing the templates.

d. Budget Narrative disaggregated by year and for each year of the program

e. Completed SF-424 and SF-424A. PRM requires that Box 21 of the SF-424 be checked.

o Form SF-424B is now required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since

February 2, 2019 and completed the online representations and certifications. The SF-424 family forms are available for download on

Grants.gov.

f. Risk Analysis (separate from Proposal Narrative and from the Security Plan).

g. Prevention of Sexual Exploitation and Abuse (PSEA) Code of Conduct o consistent with the 6 IASC Principles and that there is a country or regional implementation plan specific to the country or region of the application.

h. Security Plan

i. Accountability to Affected Populations (AAP) Framework o The AAP section of a NOFO proposal narrative is specific to the program being proposed, and is distinct from the organization-level

AAP framework requirement listed here, which is a separate document.

j. Organizational Chart for award applicant and sub-recipient(s), if applicable.

k. A market analysis and a beneficiary competency/capacity assessment for all proposals that include at least one livelihoods sector objective (or will be disqualified). Please see the General NGO Guidelines for more details.

l. Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable, or a de minimis rate calculation of Modified Total Direct Costs

(MTDC) if the applicant is eligible and elects to use the de minimis rate.

m. Most recent external audit report is required prior to issuance of an award, if proposal is chosen for implementation.

Organizations must submit the following documents as part of their proposal package, if applicable:

a. Information in support of any cost-sharing/cost-matching arrangements.

b. Information detailing the source of any in-kind contributions.

c. Details on any sub-agreements associated with the program including the

Budget Detail (must be part of the budget submission as noted above).

In order to be considered a competitive proposal, the Proposal Narrative and Budget

Detail should include the following information:

o Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator.

Wherever possible, baselines should be established before the start of the program.

o PRM requires a specific outcome indicator be included in each proposal measuring the sense of safety and well-being of beneficiaries. Baseline and end of program surveys should be used to measure the indicator. Please see the NGO Guidelines for more details.

o Include specific information on locations of programs and beneficiaries

(GPS coordinates highly recommended) to increase PRM’s ability to track the impact of PRM funding.

o Outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded program could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.

o PRM expects each proposal, regardless of sector, to demonstrate protection mainstreaming, including by identifying potential protection risks associated with the program and how they will be mitigated. Assistance activities should mainstream protection by analyzing the protection risks in relation to each specific programming sector. An analysis of the risks should inform how assistance is designed to minimize them and maximize protection of beneficiaries. Applicants may introduce gender-specific risks in this section but should provide a full analysis in the gender analysis.

o PRM partners must complete a gender analysis in the proposal narrative that briefly explains (1) experiences of men, women, boys, and girls with a focus on the different familial roles, community privileges, and gender dynamics within the target population; (2) associated risks and threats experienced by women, girls, and other vulnerable populations based on their gender; (3) power imbalances and needs that arise based on gender inequalities that exist within the family or community; and (4) proposed responses that will address the above and mitigate any gender differences in access, participation, or decision-making that may be experienced by at-risk groups, particularly women and girls. The gender analysis should aim to specify and target specific at-risk sub-populations of women and girls, such as women and girl heads of households, out-of-school girls, women and girls with disabilities, women and girl survivors of violence, married girls, adolescent mothers, as well as people who identify as lesbian, gay, bisexual, transgender, queer, or intersex (LGBTQI+), and those who are often unaware of and excluded from programs and services and who may be the hardest to reach based on their gender.

o The budget should include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization.

o Applicants whose proposals address gender-based violence (GBV) through their programs must estimate the total cost of these activities as separate line items in their proposed budgets (see PRM’s budget template).

Proposals and budgets must include details of any sub-agreements associated with the programs.

o For consortia only, a description of how the partnership will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the proposal.

D. Dun and Bradstreet Data Universal Numbering System (DUNS) Number and System for Award Management (SAM)

i. Each applicant is required to:

a. be registered in SAM at (www.sam.gov) before submitting its application;

b. provide a valid DUNS number in its application; and

c. always continue to maintain an active SAM registration with current information during which it has an active PRM award or an application or plan under consideration by PRM.

ii. No federal award may be made to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the PRM award is ready to be made, PRM may determine that the applicant is not qualified to receive a PRM award and use that determination as a basis for making a PRM award to another applicant.

E. Applications must be submitted via Grants.gov. Grants.gov registration requires a DUNS number and active SAM.gov registration. If you are new to

PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure that the application process runs http://www.sam.gov/ smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “For Applicants” page on Grants.gov for complete details on requirements.

i. Do not wait until the deadline to attempt to submit your application on

Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take several weeks to finalize registration

(sometimes longer for non-U.S. based NGOs to receive required registration numbers). We also recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered. PRM has extremely limited ability to correct or facilitate rapid resolution to technical difficulties associated with Grants.gov, SAM.gov or DUNS number issues. PRM partners must always maintain an active SAM.gov registration with current and correct information during which they have an active federal award or an application under consideration by PRM or any federal agency.

ii. When registering with Grants.gov, organizations must designate points of contact and Authorized Organization Representatives (AORs). Organizations based outside the United States must also request and receive an NCAGE code prior to registering with SAM.gov. Applicants experiencing technical difficulties with the SAM.gov registration process should contact the

Federal Service Desk (FSD) online or at 1-866-606-8220 (U.S.) and 1-334-

206-7828 (International).

iii. Applications must be submitted under the authority of the Authorized

Organization Representative at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.

iv. If you encounter technical difficulties with Grants.gov please contact the

Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726.

v. Applicants who are unable to submit applications via Grants.gov due to

Grants.gov technical difficulties and;

who have reported the problem to the Grants.gov help desk;

received a case number;

have completed DUNS and SAM.gov registrations and:

https://www.grants.gov/web/grants/applicants.html http://www.grants.gov/ https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.sam.gov/ mailto:support@grants.gov had a documented service request opened to research the problem;

may contact the PRM NGO Coordinator before the submission deadline to determine whether an alternative method of submission is appropriate.

F. It is the responsibility of each applicant to ensure the appropriate registrations are in place and active. Failure to have the appropriate organizational registrations in place or are experiencing issues resulting from discrepancies across registration platforms is not considered a technical difficulty and is not justification for an alternate means of submission.

G. In accordance with 2 CFR §200.113, Mandatory disclosures, the non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of

Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a Federal award including the term and condition outlined in Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to make required disclosures can result in any of the remedies described in 2 CFR

§200.338 Remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)

H. Submission Dates and Times o Announcement issuance date: Monday, February 1, 2021 o Proposal submission deadline: Wednesday, March 3, 2021 at 11:59:59 p.m.

EST. Proposals submitted after this deadline will not be considered.

I. Intergovernmental Review: Not Applicable.

J. Funding Restrictions: Federal awards will not allow reimbursement of Federal

Award costs without prior authorization by PRM.

K. Other Submission Requirements

i. Branding and Marking Strategy

The following provisions will be included whenever assistance is awarded:

The Recipient shall recognize the U.S. Government’s funding for activities specified under this award at the project site with a graphic of the U.S. flag accompanied by one of the following two phrases based on the level of funding for the award:

Fully funded by the award: “Gift of the United States Government”

Partially funded by the award: “Funding provided by the United States

Government”

PRM highly encourages recognition of U.S. Government funding on social media and website platforms to be included in proposals branding and marking strategy. Recipients should tag PRM’s Twitter account @StatePRM and/or

Facebook account @State.PRM (rather than using hashtags). Additionally, the applicable U.S. Embassy should be tagged as well.

Updates of actions taken to fulfill this requirement must be included in quarterly program reports to PRM.

All programs, projects, assistance, activities, and public communications to foreign audiences, partially or fully funded by the Department, must be marked appropriately overseas with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. The requirement does not apply to the Recipient’s own corporate communications or in the United States.

The Recipient must appropriately ensure that all publicity and promotional materials underscore the sponsorship by or partnership with the U.S.

Government or the U.S. Embassy. The Recipient may continue to use existing logos or project materials; however, a standard rectangular U.S. flag must be used in conjunction with such logos.

Do not use the Department of State seal without the express written approval from PRM.

Sub non-Federal entities (sub-awardees) and subsequent tier sub-award agreements are subject to the marking requirements and the non-Federal entity shall include a provision in the sub non-Federal entity agreement indicating that the standard, rectangular U.S. flag is a requirement.

Exemptions from this requirement may be allowable but must be agreed to in writing by the Grants Officer. (Note: An exemption refers to the complete or partial cessation of branding, not use of alternative branding). Requests should be initiated with the Grants Officer and Grants Officer Representative. Waivers issued are applied only to the exemptions requested through the Recipient’s proposal for funding and any subsequent negotiated revisions.

In the event the non-Federal entity does not comply with the marking requirements as established in the approved assistance agreement, the Grants

Officer Representative and the Grants Officer must initiate corrective action with the non-Federal entity.

ii. PRM Standardized Indicators: In an effort to streamline the proposal writing/reviewing process and better measure the impact of the Bureau’s work, PRM requires the use of standardized indicators for programs in the protection, child protection, health, mental health and psychosocial support, WASH, nutrition and food security, education, livelihoods, and shelter sectors, as well as programs that include local government capacity-building and core relief items

(non-food items). Applicants must fill in numerical and/or percentage targets for each indicator. Sphere standards should be used as targets, unless otherwise noted. Proposals must include at least one standardized indicator per sector, as applicable. Please refer to PRM’s General NGO Guidelines for a complete list of all standardized indicators that may be included.

a. PRM requires a specific outcome indicator in each proposal measuring the sense of safety and well-being of beneficiaries. All overseas assistance program proposals must include the following protection outcome indicator under one of the objectives: Percentage of beneficiaries who report an improved sense of safety and well-being at the end of the program disaggregated by age and gender. Please see the NGO Guideline’s section

A.C.1. of Appendix C for more details.

b. Cash and Voucher Assistance programs must include one indicator from the selection contained in the NGO Guidelines in section A.C.2. of Appendix C.

6. Application Review Information

A. Criteria: Eligible submissions will be…