2021 Requirements Description 72nd CST and JOC SRS.pdf

REQUIREMENTS DESCRIPTION

FOR

The Nebraska National Guard’s access to the Nebraska Statewide Radio System (72nd Civil Support Team and Joint Operations Center)

1. General:

1.1 Background: National Guard Civil Support Teams (CSTs) are charged with supporting civil authorities at a domestic incident site during specified events that result, or could result, in the catastrophic loss of life or property by identifying hazards, assessing current and projected consequences, advising on response measures, and assisting with appropriate requests for additional support. Upon request from the Nebraska Emergency Management Agency (NEMA), the 72nd Civil Support Team coordinates with emergency responders to assist with state emergencies and protect against loss of life and property.

The Nebraska National Guard (NENG) Joint Operations Center (JOC) is responsible for coordinating the Nebraska National Guard’s participation in both state and federal emergencies with emergency management offices and supported emergency responders.

Nebraska’s Statewide Radio System (SRS) was created to allow emergency service offices and responders, I.E. Law Enforcement, Fire Departments, etc…, to communicate statewide.

1.2 Scope / Requirements: The contracted vendor is to provide access to Nebraska’s SRS to allow the Nebraska National Guard’s 72nd CST and JOC to communicate, via radio, with Emergency management offices and emergency responders throughout Nebraska.

1.2.1 Devices: The Nebraska National Guard is requesting access for 56 handheld radios: 10 Motorola APX 8000 XE radios for the 72nd CST and 25 Motorola APX 4500 radios and 21 APX 8000 radios for the JOC. All the radios are owned and operated by the Nebraska National Guard.

1.2.2 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months. Anticipated start date is 27 September 2021 and end date 26 September 2022. However, if there is an unforeseen delay in contract award, the start and end date will shift accordingly. We anticipate contract award no later than 26 September 2021.

1.2.3 ACCESS: Due to the emergency nature of the communication access requested, the contractor shall provide access 24 hours a day, 7 days a week. The contractor will have one day, or more as long as the Nebraska National Guard (72nd CST and JOC) are informed, to perform restorative maintenance each month.

1.2.4 Vendor Instructions to the Nebraska National Guard: The Nebraska National

Guard’s 72nd CST and JOC agree to request and maintain membership to the SRS Notification Listserv and understand that this is the established method for notifying all SRS users of planned and unplanned SRS outages. The Nebraska National Guard’s 72nd CST and JOC agree to timely report any known or suspected SRS issues to the SRS Tech Team via the established trouble reporting emails and phone numbers.

These are currently the following and any changes to these will be sent to SRS users via the SRS Notification Listserv:

During normal working hours: Call 402-471-2041 or email OCIO.SRSTECH@Nebraska.gov

Outside of normal working hours: Call 800-982-2468 or locally (402) 471-4636.

1.3 General Contract Requirements / Information:

1.3.1 Base Access Considerations and Instructions: While there is no foreseen need for the vendor to access the base in performance of this contract, the following information is provided in case base access is needed.

1.3.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.3.1.2 The contractor’s employees shall obey the policies and procedures of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all policies and procedures of the installation, which may affect performance.

1.3.1.3 Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures.

1.3.1.4 COMSEC/IT Security: All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time the contractor places or receives a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information.

1.3.2 Contract Management: The Contractor shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The Contractor shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.3.3 Combating Trafficking in Persons: Refer to contract clause 52.222-50

1.3.4 Organizational Conflicts of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer (KO) immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. DEFINITIONS and ACRONYMS

2.1 DEFINITIONS

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the federal government. Note: Only individuals who can legally bind the federal government.

2.1.3 DEFECTIVE DELIVERABLE: An output that does not meet the standard of performance associated with the Requirements Statement.

2.1.4 DELIVERABLE: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 GOVERNMENT POINT OF CONTACT: An employee of the requesting organization of the U.S. Government designated to assist with facilitating contractor performance and monitoring contractor performance. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9 SUBCONTRACTOR: A vendor or individual that enters into a contract with a prime contractor to assist with the performance of this government requirement / contract. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CM Contract Manager CMRA Contract Manpower Reporting Application CST Civil Support Team DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services JOC Joint Operations Center KO Contracting Officer NENG Nebraska National Guard NGB National Guard Bureau OCI Organizational Conflict of Interest PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary QA Quality Assurance QC Quality Control QCP Quality Control Program SRS Statewide Radio System TE Technical Exhibit

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

No GFP is anticipated for performance of this contract. The Government owns and operates the 31 Motorola APX 8000 XE and 25 APXX 4500 Radios needing Nebraska SRS access. We do not anticipate needing to provide these to the contractor for contract performance.

4. Requirements: The only requirement under this contract is for the vendor to provide access to the Nebraska Statewide Radio System in accordance with section 1.2 of this Requirements Description. This contact is for access to a communications network and doesn’t have a defined service task for the vendor to perform. There are not Performance Requirements Standards or Technical Exhibits. The vendor will provide the access and bill for access provided in WAWF. The customer will accept the WAWF invoice as long as access to the communications network is provided in accordance with section 1.2 of this Requirements Description.